Salary: $17.98 Hourly
Location : Governors State University, IL
Job Type: Professional/Civil Service Status
Remote Employment: Flexible/Hybrid
Job Number: CS2024000033
Division: CAS Dean
Department: CAS Dean
Opening Date: 09/17/2024
Closing Date: 9/30/2024 11:59 PM Central
FLSA: Non-Exempt
Bargaining Unit: 0
Description
Governors State University is seeking to hire an Administrative Aide to be responsible for supervising and administering clerical and administrative functions for the Division of Science, Mathematics, and Technology (DSMT) as determined by the Division Chair and/or the Dean of the College of Arts and Sciences. Under supervision of the Division Chair and the Administrative Assistant, performs various assigned duties for the Division, as required to assist in the day-to-day operations of various programs/units within the DSMT.
Essential Responsibilities
35% In conjunction with the Division Chair and the division academic program coordinators establishes term-by-term and yearlong schedules for the DSMT. Inputs initial AN schedule in Colleague, updates corrections and additions by semester timelines, suggest changes to schedule (i.e. low enrollment classes, requiring cancelation, or reduction of CUEs to tutorial in low enrollment classes, increases capacity of high demand classes, class times, room assignments etc.).
Inform Administrative Assistant of any course changes as they affect faculty workloads. Guide and assist students filling out forms for graduate research projects, independent study, graduate capstone forms, process and procedures. Create sections for specialized/permission only course(s), authorize students so they can register, inform student via e-mail information to register. Examples: course, course number, section number, term (thesis projects, independent study, internships etc.). Attend meetings with the Curriculum and Faculty Information Team.
25% Coordinates all general business (i.e.) student complaints, inquiries, registrations, graduation applications, graduate assistant applications and tuition waiver applications. The Division Chair gets involved when issues require his/her attention. Maintains an efficiently run operation in the absence of the Division Chair and Administrative Assistant. Provides specialized administrative and academic support to the DSMT Faculty and Division Chair. Submit requests for swipe cards, keys and other building services and concerns to FDM. Receives and screens visitors and telephone calls in a chemistry office area. Ensure that files and records are maintained in accordance with legal requirements and university policies and procedures.
15% Keep the Division Chair abreast of all DSMT program developments. Track and monitor the status of course development, program assessment, and cyclical program review. Liaison with MarComm, Print Shop, and CAS Dean's Office to coordinate development of informational/promotional materials in the division.
15% Assist the Division Chair with engagement activities in the division. Facilitate event planning to enhance student retention, outreach, external connections, and overall growth of the division.
10% Support Administrative Assistant as needed and other duties as assigned.
Hourly Rate: $17.98.
(This is a non-unionized position. Salary starts at the base and is determined based on Education and Experience exceeding the minimum qualifications).
This position qualifies for an expansive suite of fringe benefits including, various insurance options, paid time off, retirement and investment options, and tuition waivers. Visit: Required and Preferred Qualifications
REQUIRED: DOCUMENTATION CONFIRMING HIGH SCHOOL COMPLETION OR EQUIVALENT MUST BE ATTACHED FOR CONSIDERATION OF THIS POSITION, COLLEGE/UNIVERSITY TRANSCRIPTS MAY BE SUBSTITUTED (See "Special instructions to applicants" section below).
1. High school graduation or equivalent
2. Any one or any combination totaling five (5) years (60 months) from the following categories:
A. College coursework in science, education or a related field: 60 semester hours or an Associate's degree equals one (1) year (12 months) 90 semester hours equals two (2) years (24 months) 120 semester hours or a Bachelor's degree equals three (3) years (36 months) Master's degree or higher equals four (4) years (48 months) B. Progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles.
For more information regarding this classification, visit:
REQUIRED ATTACHMENTS: Cover Letter Resume List of Professional References High School/GED Diploma or Transcript Supplemental Information DOCUMENTATION REQUIREMENT:
For consideration, applicants are required to attach the following:
1: High School Diploma. (All College/University Transcripts must be attached to have college credits considered to meet the minimum requirements).
2: Online Application - Must be fully completed, include all dates of employment, employment status (full-time or if part-time, include percentages), job duties and responsibilities (full details).
3: Cover Letter.
4: Resume.
5: A list of three Professional References (We will only contact your references if you are a finalist).
RESIDENCY REQUIREMENT:
Illinois residency required within 180 days of the hire date.
CREDENTIAL ASSESSMENT EXAM DETAILS:
This vacancy involves a Credential Assessment Examination which consist of a review and rating of the applicants Education, Experience, Licenses, and other qualifications. Applicants are required to provide electronic documentation as listed above to verify that the minimum qualifications for this position have been met.
VETERAN'S PREFERENCE POINTS:
Veterans may be eligible to receive additional points on a passing final examination score. To determine eligibility, submit one of the following documents to the Department of Human Resources:
1: Department of Defense - DD214 / DD215
2: National Guard - NGB22 Form
3: Discharge Orders
4: Reserves - DD256 Discharge Certificate
Note: Documentation must be received by the closing date of this posting. This position qualifies for an expansive suite of fringe benefits including, various insurance options, paid time off, retirement and investment options, and tuition waivers. Visit: https://www.govst.edu/benefits/
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How did you hear about this job opportunity?
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Have you attached a copy of your high school diploma/GED or transcripts to confirm that you have a high school diploma/GED? (You may substitute with college/university transcripts.) Yes No
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Have you attached a copy of your college/university transcript to have your college credits considered for meeting the minimum qualifications? Yes No
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Veterans may be eligible to receive additional points on a passing final examination score. To determine eligibility, submit one of the following documents:1: Department of Defense - DD214 / DD2152: National Guard - NGB22 Form3: Discharge Orders4: Reserves - DD256 Discharge Certificate
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The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. Yes, I understand and agree No, I do not agree
Required Question
