College Business Officer

Posting Details
Position Information
Posting Number 20141861S Position Title College Business Officer Location College of San Mateo Department Administrative Services CSM (DEPT) Position Number 4C0230 Percentage of Full Time 100% FLSA Exempt (does not accrue overtime) Months per Year 12 If other, please specify Min Salary $139,320 (annual) Max Salary $176,448 (annual) Position Type Administrative/Supervisory Positions
Posting Text
Who We Are
The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the District's Strategic Plan, "success, equity, and social justice for our students are longstanding goals." The District's "Students First" Strategic Plan is focused on "Student Success, Equity and Social Justice." We provide students with a rich and dynamic learning experience that embraces our commitment to provide quality education and promote life-long learning - emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our San Mateo County Community College District team, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice. We achieve this through broad collaboration among faculty and classified staff, administration, students and community partners.
The College and the District
College of San Mateo (CSM) is part of the San Mateo County Community College District and is a Hispanic Serving Institution and Asian American Native American Pacific Islander Serving Institution. The college enrolls approximately 15,000 students each academic year. CSM has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on College of San Mateo's Office of Planning, Research, Innovation, & Effectiveness (PRIE) website.
Who We Want
We value the ability to serve students from a broad range of academic, socioeconomic, cultural, disability, gender identity, sexual orientation, racial and ethnic backgrounds. We prioritize applicants who demonstrate an understanding of the benefits that diversity brings to a professional educational community. The successful candidate will be an equity-minded individual who is committed to collaborating with faculty, classified staff, administration, students and community partners in strengthening the culture of equity and antiracism throughout the District. The San Mateo County Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping students achieve their educational goals.
The Position
The College Business Officer position has professional responsibilities involved in planning, organizing, coordinating, and management of the College's fiscal services functions, including budgeting, budget development, accounting, payroll, auditing, finance and a variety of business services. Under direction of the Vice President of Administrative Services, the position is responsible for monitoring the college budget and business operations with established standards and practices, as well as for implementing processes designed to account for the expenditure, control, compliance in the use of, and audit of college funds. The College Business Officer is responsible for completion of a wide variety of required reports and for the supervision of key college business services and support staff. In addition, the employee ensures preparation, analysis and review of financial reports; ensures appropriate internal controls; and develops and implements policies and procedures in accordance with State and Federal laws and regulations governing the fiscal transactions of a community college district. Public contact is extensive, and involves staff, students, vendors, contractors, outside educational institutions, businesses and community representatives, and governmental agencies for the purpose of exchanging policy and procedural information. A high degree of independent judgment and creativity is required to resolve minor and major problems that arise. Consequences of errors in judgment could be costly in employee time, public relations and money; however, administrative and policy controls limit the risk of serious consequences. The College Business Officer can direct the work of paraprofessional, clerical and other staff, and student assistants as assigned.
Duties and Responsibilities
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.
* Plan, organize, coordinate and direct the College's budget development process
* Develop and implement procedures, timelines, and formats related to budget preparation and maintenance
* Maintain appropriate controls on expenditures and income and advise executive management of budgetary issues and concerns
* Prepares and distributes budget documents to college divisions and departments
* Implement budget model changes
* Review and prepare drafts and final budget documents for the District
* Review and analyze budgets for over expenditures and lack of revenue
* Direct the timely preparation of College payrolls for full-time and part-time classified and academic staff in accordance with established schedules, District policies, State laws and pertinent collective bargaining agreements
* Work with senior management to prepare financial projections using accepted forecasting techniques and procedures
* Prepare comprehensive recommendations and reports relative to the College's financial position
* Plan, organize, schedule, assign, and supervise the work of classified business office staff in accounting, budgeting, payroll, cashiers, execution of contracts, and facility rental
* Exchange information with staff, students, auditors, vendors, contractors, outside educational institutions, governmental and compliance agencies, community and business representatives, and other jurisdictions, concerning policies and procedures related to College and District finance, budget development, payroll, contracts, audits, reports, and other matters
* Confer with senior management staff to strategically plan finance and budget projections, expenditures, long-range goals, compliance and reporting requirements, use of facilities, staffing needs, grant applications and procedures, and a variety of other college business services
* Drive a motor vehicle to off-site locations to attend meetings, workshops, and other events and exchange current information about college business and related operations
* Make presentations to senior management and other groups concerning fiscal, business, and operational matters
* Train, supervise, and evaluate the work of staff in a variety of central college business
* Make recommendations for staffing, timelines, and workflow
* Plan, implement and evaluate training, orientation, and related activities for staff on topics such as budget planning and prioritization, budget development, expenditure/cost control, use of a database, report formatting, grant applications, and other subjects
* Meet with and coordinate departmental and other staff in planning tasks, timelines, procedures, and other facets of special and regular projects, and reports
* Research, compile data for, analyze, format, and present complex statistical, financial, budgetary, demographic, and other reports to senior management and other staff as assigned
* Use spreadsheets and a variety of other computer software to compose and prepare correspondence, memoranda, report narratives, research summaries, procedure manuals, surveys, grant application data, and other materials
* Perform complex data analysis
* Make special and regular reports and presentations on college expenditures and revenues, enrollment and related costs, contracts, facilities usage, student and other organizational accounting, and other fiscal and business matters
* Prepare materials and various financial schedules for and coordinate with independent auditors
* Review, edit, and audit forms, applications, fiscal and other reports, evaluations, contracts, agreements, requests for services, and other materials for accuracy and timeliness
* Sets up, maintains and retrieves file data related to budget history, operational and fiscal trends, expenditure projections, audit recommendations, grants, funding agencies, and other information
* Performs other related duties as assigned
Minimum Qualifications
* Bachelor's degree in accounting, business administration, finance, or a closely related field OR an equivalent combination of education and experience
* Successful work experience of increasing responsibility in budgeting, accounting, business administration or a closely related field
* Experience in the coordination of workloads with people at various levels within an organization
* Skill in complex data research, analysis and reporting
* Skill in the use of spreadsheets and a variety of computer software to compose and prepare data analysis, reports, summaries, correspondence and other materials
* Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff
* Demonstrated skills in written and oral communication, including public speaking
* Skill directing the work of others
* Skill in project planning, implementation and evaluation
* Possession of a California Driver's license (or the ability to obtain one) and the ability to drive a motor vehicle to off-campus locations
Knowledge, Skills and Abilities
* Knowledge of the goals, objectives, and business linkages of the college to District fiscal and business policies and procedures
* Knowledge of basic accounting, finance and budgeting principles and practices, including fund accounting
* Knowledge of the techniques of budget planning, monitoring, compliance, assessment and reporting
* Skill in supervising and evaluating the work of others
* Skill in oral communication, including public speaking
* Skill in written communication
* Skill in communicating effectively with people at various levels within an organization
* Skill in communicating respectfully, sensitively and effectively with people who are diverse in their academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds
* Skill in establishing and maintaining efficient and effective work teams
* Ability to multi-task and organize complex, multi-faceted workloads, with attention to detail and timelines
Physical Requirements
This classification requires attention to detail; multi-tasking; work under deadline pressures; visual comparison; detailed mathematical and other data analysis to draw conclusions; public speaking to small and large groups; patience, tact, flexibility, adaptability; driving a motor vehicle to off-site locations; and manual dexterity; in order to perform the essential functions.
Preferred Qualifications
* Possession of a CPA license and/or Master's degree is preferred
Benefits
Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees' Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.
Posting Detail Information
Open Date 08/12/2024 First Review Date 09/02/2024 Close Date Open Until Filled Yes Special Instructions Summary
Required Application Materials
All applicants are required to submit:
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicant's cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicant's qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Email: ******
Web Page: https://smccd.edu/humanresources/
Conditions of Employment
Prior to employment, the selected candidate will be required to complete the following:
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
EEO Statement
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
Accommodations
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: Applicant Reasonable Accommodation Request Form
Annual Security Report
San Mateo County Community College District's (SMCCCD) 2022 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2022 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2022 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2022 Annual Security Report is now available. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures and resources.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* * Are you a current or former employee of a CalPERS agency?
* Yes
* No
* * If yes, are you a CalPERS retiree?
* Yes
* No
* * Do you possess a Bachelor's degree in accounting, business administration, finance, or a closely related field OR an equivalent combination of education and experience?
* Yes
* No
* * Can you demonstrate successful work experience of increasing responsibility in budgeting, accounting, business administration or a closely related field?
* Yes
* No
* * Do you have experience in the coordination of workloads with people at various levels within an organization?
* Yes
* No
* * Do you have experience with complex data research, analysis and reporting?
* Yes
* No
* * Can you demonstrate skill in the use of spreadsheets and a variety of computer software to compose and prepare data analysis, reports, summaries, correspondence and other materials?
* Yes
* No
* * Can you demonstrate cultural competence, a sensitivity to, and an understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff?
* Yes
* No
* * Can you demonstrate skill in written and oral communication, including public speaking?
* Yes
* No
* * Can you demonstrate skill in directing the work of others?
* Yes
* No
* * Can you demonstrate skills in project planning, implementation and evaluation?
* Yes
* No
* * Do you possess a valid California Driver's License (or the ability to obtain one) and the ability to drive a motor vehicle to off-site locations?
* Yes
* No
Applicant Documents
Required Documents
* Cover Letter
* Resume/Curriculum Vitae
Optional Documents
* Licenses/Certificates/Credentials
* Other Document 1
* Other Document 2
* Other Document 3