Job Details Job Location
St Thomas School - Medina, WA
Description Open Position: Administrative Assistant for Admissions and Financial Aid
Direct Reports: n/a
Reporting To: Director of Admissions and Financial Aid
FLSA Status: Non-exempt
When Needed: Immediately
FT/PT: Full-time
Salary Range: $27-$29 per hour
On-site Why St. Thomas School?
You thrive in a face-paced environment, working alongside others who share your ideals. You are inspired by children and appreciate their joy and energy. You enjoy making an impact and being part of something bigger than yourself. You believe that schools should be among the most innovative places on earth. And you are committed to excellence and professional growth.
Who We Are:
Founded in 1951 and located on the east side of Seattle in Medina, Washington, STS is a private, non-sectarian school for Preschool through Eighth Grade students. Our educational journey is defined by a cognitively engaging program emphasizing character, leadership, and a passion for learning and achievement. Our highly regarded curriculum prepares students to excel at future endeavors while honoring the school's long standing core values.
We commit to an inclusive and diverse community in which everyone can say, "I belong." We seek employees who are passionate, qualified, and offer diverse perspectives. We are particularly interested in the role education and a diverse learning environment play in promoting equity and inclusivity.
We Foster: A diverse, safe, and equitable school environment Actions and advocacy that support our Core Virtues Cultural competence, anti-bias, and social justice Intellectually curious and engaged global citizenship Job Summary:
Under general supervision, works in partnership with and provides support for the director of admissions and financial aid to ensure that admissions processes run smoothly, and that St. Thomas School is represented well. Performs administrative support while exercising independent judgment.
Specific Responsibilities:Provides administrative support for the director of admissions & financial aid, serving as a point of contact for communications with current and prospective families. Collaborates with faculty, staff, and current families to support the admissions process and promote the school's programs and culture. Assist with all admissions events, such as open houses, school tours, student visits/assessments, New Parent Evening and the Ice Cream Social. This includes, but is not limited to, coordinating logistics such as name tags, invitations, catering, and hospitality. Serves as school registrar for school records requests, supports students' applications to other schools upon transfer and graduation. Provides backup coverage for reception desk. Provides outside coverage for student drop off/pick up. Admissions Office Support Duties:Schedules and maintains calendar for parent admissions interviews, student visits/assessments, admissions tours and open house events. Reviews, tracks and follows up on all application information with both applicant families and external constituents Coordinates and tracks invitations and RSVPs for admissions events, including creating nametags. Tracks admissions related data, producing weekly statistics on admissions activity, funnel statistics, and enrollment numbers. Reviews website information and admissions materials. Coordinates and assists with follow-up on online enrollment process. Prepares all assessment materials for student visits. Prepares information for admissions committee meetings. Prepares mailings and other materials including admissions packets, nametags, new student offer letters and enrollment packages. Financial Aid Officer Support Duties:Maintains appropriate files, data and procedures in support of the financial aid program. Always ensures the confidentiality of financial aid applications and applicants. Other Duties:Vigorously engages in his/her own professional development. Establishes and cultivates community relations by maintaining open and candid dialogue with all the school's constituencies. Is familiar with and complies with all policies and regulations as put forth in the school's documents. Since safety and security are everyone's responsibility, takes all necessary and reasonable precautions to protect students, faculty, staff, equipment, materials and facilities. Performs other tasks as assigned by the director of admission & financial aid, or their delegate. Qualifications Required Education & Experience:Bachelor's degree from a 4-year college or university 2 years' experience working as an administrative assistant 1 year working in school and/or admissions environment preferred Experience with school focused technology is a plus: Senior Systems, Ravenna, Veracross, Clarity Required Knowledge, Skills & Abilities:Good written and verbal communication skills Proficient at working in a Microsoft Windows environment (Windows 7 or higher), using Office (version 2010 or higher), including Outlook; ability to master common automated systems for record keeping, and confidently learn new technology Database management skills Strong attention to detail Ability to maintain confidential information Excellent professional (email, phone, letter) etiquette Ability to work and communicate well with all levels of faculty and staff Ability to work and communicate well with students and their parents Ability to work and communicate well with brokers, consultants, auditors and other outside vendors Ability to sit and keyboard, talk on the phone up to 8 hours per day Ability to lift up to 50 pounds (e.g., cases of water, paper, and office supplies) Some outdoor work may be required Occasional weekend or evening work may be required Robust STS Benefits Plan Includes: STS pays 100% of Employee Medical Insurance premiums STS makes annual contributions to Employee Health Savings Account STS pays 100% of Employee Dental & Vision Insurance STS paid Long-Term Disability & Life Insurance STS contributes up to 10% of salary to Employee 403(b) to Retirement Savings Account STS Offices are closed during Winter Wellness Days (Dec 25 to Jan 1) Competitive PTO and paid vacation SAGE Dining provided lunches while school is in session Robust Professional Development Opportunities Dependent Care Spending Account Available
If this sounds like you, we'd like to hear from you. Please go to Apply Now on our careers website and complete our online employment application. Then upload your rsum and a cover letter explaining why you are interested in and qualified for this position.
www.stthomasschool.org/about/careers
Position open until filled.
No phone calls or drop-ins please.
Thank you for your interest in St. Thomas School and this position.
This description is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.
