Employee Perks: 6 Paid Holidays403(B) with Employer MatchingEmployer Sponsored Outings
Growth Works is seeking a Part-Time Administrative Assistant - Receptionist to join our Garden City team. Core days and hours of work are Monday-Friday 9am-2pm, with some flexibility.
Job purpose
This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned
Duties and responsibilities Receive visitors and clients in a professional and courteous manner.Answer incoming telephone calls; triage calls for staff and management, including taking messages, forwarding calls.Act as first point of contact for new families or clients entering facility;Schedule intake interviews, substance abuse assessments & some visitation sessions.Transfer/enter case notes into internal databases completely, accurately and in a timely mannerProvide support to management.Utilize internal databases to assist in the development and monitoring of client filesEnsure accurate recordkeeping of incoming cash payments for bank deposits (including may bring to Plymouth Main Office)Prepares, sorts and distributes incoming mail & mails outgoing letters and packages for the locationComplete specific data entry, collection, and reporting processes as assignedExercise independent discretion to make recommendations for and execute the organization of office and equipment to improve the flow and ease of useCoordinates with Plymouth Receptionist to monitor, order, and maintain office and maintenance supplies for Garden City locationAssists in orienting new staff to the Garden City locationAssists with preparation, set-up and support for internal and agency meetings.Supports and completes clerical tasks as requested by staff and management.Completes additional activities as assigned by Program Director and Program Supervisor Qualifications Minimum educational requirements are a high school diploma or GED, bachelor's degree preferred.Two to three years' prior experience in a human services environment, as an administrative assistant or receptionist highly preferred.Excellent computer skills including excel spreadsheets and other database programs;Experience in data entry and reporting;Highly organized, self-directed and detail oriented with an assertive manner;Excellent internal and external customer service skills;Solid demonstrated experience using the MS Office Suite drafting communications, memos, and general correspondence.Excellent oral and written communication skillsThe ability to multi-task, prioritize, and escalate concerns, in a fast-paced, changing environment PHYSICAL REQUIREMENTS: Must be able to complete manual tasks involving dexterity to enter and retrieve data using computer systems, systems applications, and other office equipment.Ability to lift and transport materials/supplies up to 25 lbs. for internal documentation and recordkeeping, court support, and other administrative tasks.