Responsibilities:
Schedule meetings and maintain calendars with the ability to consult what is scheduled, and when, based on priorities.
Coordinate travel arrangements (domestic and international) and prepare itineraries with the ability to anticipate potential travel obstacles.
Prepare, update, and maintain a variety of reports.
Provides support to reception area and ensures service levels are met
Screen e-mail messages and telephone calls; judge appropriately when and how to respond
Compose professional correspondences, polished presentations and documents using Microsoft Office products
Review and send communications on behalf of company executive(s) or the company(ies).
Coordinate key customer events, office, and similar events throughout the year. Must be proactive about advance planning of such events, anticipating attendance and ordering necessary supplies and printed materials.
Handle multiple projects and meet deadlines. Work on ad hoc assignments as needed.
Ability to recognize and maintain the confidentiality of work materials
Willingness to take initiative and ownership of projects, as needed
Coordinate technical needs for both in-office and remote meetings, webinars, and serve as a technical resource for presentation needs throughout the office.
Maintain various records and documents for company executive(s).
Work on ad hoc assignments as needed.
Requirements:
Bachelor's degree in office system, business or a related field is preferred.
Three (3) to five (5) plus years of administrative experience.
Experienced in the use of Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Fully Bilingual (English & Spanish), both orally and written, required.
Must be able to communicate effectively with all levels of the organization, both verbally and in writing.
Ability to express and present complex information in simple terms, while being able to maintain a high level of professionalism.
Excellent written communication skills.
Strong analytical skills and ability to learn quickly.
Must have good organizational and interpersonal skills, strong attention to detail, and ability to multi-task.
Demonstrates high-level achievement standards.
Demonstrates to be sensible to the internal clients' demands and manages to fulfill expectations.
Demonstrates ease in the establishment of processes.
Must be able to maintain a high level of confidentiality and professionalism.
Ability to work in a team environment.
Time-management skills.
- Prior experience with office operations and front desk responsibilities
Job Type: Full-time
Pay: $14.42 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Schedule:
8 hour shift
Monday to Friday
Ability to commute/relocate:
Guaynabo, PR 00965: Reliably commute or planning to relocate before starting work (Preferred)
Experience:
Microsoft Excel: 1 year (Preferred)
Microsoft Powerpoint: 1 year (Preferred)
Work Location: In person
