Best Program Talent Acquisition And Onboarding Team Lead

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Job Description - BEST Program Talent Acquisition and Onboarding Team Lead (240007G9)
Job Description
BEST Program Talent Acquisition and Onboarding Team Lead - ( 240007G9 )
The Office of the Comptroller ensures that the more than $50 billion in annual transactions authorized by the general appropriations act and supplemental appropriations are executed in accordance with all statutory requirements and recorded in compliance with accounting standards. We also oversee capital assets, federal funding inflows, and other transactions. We also own and maintain statewide payments and payroll systems, safeguarding critical financial information. We operate in support of our partners, the financial staff at more than 150 departments and agencies across the Commonwealth.
As stewards of the public trust, CTR aspires to inspire confidence by maintaining our core principles: clarity, integrity, and accountability.
The powers and obligations of the Office of the Comptroller are generally dictated by M.G.L. c. 7A.
A b o u t Business System Transformation (BEST) Program The Commonwealth of Massachusetts is undertaking a multiyear initiative called the Business Enterprise Systems Transformation (BEST) Program to implement a comprehensive Enterprise Resource Planning (ERP) software solution. This solution will support a wide range of business functions across all state agencies. Phase 2 will replace the Commonwealth's HR and Payroll solution (HR/CMS) over a 2-year period following procurement of a software solution and systems implementation vendor. The Commonwealth intends for the Phase 2 solution to be delivered as a SaaS cloud-based system, replacing the existing heavily customized software currently hosted on-premises on virtual or physical servers.
This role will provide the leadership, facilitation, analysis and will design tasks required to support the procurement and implementation of the Talent Acquisition and Onboarding modules of the new solution. This Phase of the BEST Program will replace the Commonwealth's human resources and payroll system (HR/CMS) and will include replacement of the Commonwealth's existing talent acquisition solution (MassCareers), which is managed by the Human Resources Division for Executive Branch agencies and certain other non-executive agencies.Other business components within the HCM/Payroll suite include payroll accounting, time and attendance, workforce management, labor relations, absence and leave management, benefits, performance management, learning management, and personnel administration, each of which will be led by a Team Lead.
Initially, the Talent Acquisition and Onboarding Lead will support the procurement process for the HCM/Payroll suite. The Lead will review bids submitted by HCM/Payroll vendors in response to the BEST Phase 2 Request for Responses (RFR) and provide guidance on Talent Acquisition and Onboarding functionality to the Strategic Sourcing Team (SST) evaluating the bids. Once the bid is awarded, the Lead will support the BEST Program during contract negotiation with the selected bidder(s), including any necessary due diligence activities.
Sp ec i f icDuties: · Participate in the HCM/Payroll vendor procurement process by assessing Talent Acquisition and Onboarding functionality in submitted bids and providing expert guidance to the Strategic Sourcing Team (SST) evaluating the bids.
· Support contract negotiations with the awarded bidder(s), including any necessary due diligence activities.
· During Implementation, work with the system integration and product vendors, business owner and subject matter experts to analyze the enterprise Talent Acquisition and Onboarding business context, as well as change requirements related to the implementation of the new Talent Acquisition and Onboarding modules in order to identify the optimal future state solution.
· Understand the Talent Acquisition and Onboarding administration business processes of large-scale organizations and apply that understanding when reviewing configuration and design options offered in the new ERP solution.
· Elicit requirements for configuration of the new software through facilitated meetings with SMEs, document analysis, requirements workshops and/or site visits and record options and recommendations using business process descriptions, use cases, scenarios and task and workflow Visio diagrams for both current as is processes and new to be processes.
· Work collaboratively with the Human Resources Division in planning for the transition of users of MassCareers to the new Talent Acquisition and Onboarding module, including identification of requirements, configuration options, timing, training, support for HRD's discussion with Collective Bargaining Unit representatives and other activities needed to support a smooth transition to the new solution.
· Critically evaluate information gathered from multiple sources, reconcile conflicts, creatively develop new solutions to existing problems, break down high level information into details and distinguish user requests from the underlying true needs.
· Identify the organizational impact on skills, processes, structures, and business culture of the new Talent Acquisition and Onboarding modules. Collaborate with change management program staff to plan for and develop communication, training, and readiness tasks and materials.
· Participate in the definition of strategies to address the gaps between the current and future state solution by leading the analysis of current business processes to detect critical deficiencies and essential new practices and procedures that will be needed to move from the current to the future state.
· Work with the Solution Functional Leads and system integration and product vendors to document and identify any software functionality gaps for critical business needs, and work with the team on acceptable resolutions to these gaps.
· Oversee and provide guidance and direction to the Talent Acquisition and Onboarding team on planning, design, configuration, testing and deployment tasks to ensure the quality and timeliness of deliverables and tasks in line with the overall project implementation plan.
· Work with the BEST BI/Reports and Data Repository Team Lead to identify standard delivered reports related to Talent Acquisition and Onboarding, how to configure those reports for use by the Commonwealth, identification and development of data warehouse queries and testing of reports, queries and dashboards as needed.
· In collaboration with the BEST Configuration Lead, ensure the documentation of configuration options and decisions and all other project artifacts related to the standards, processes and decisions made regarding the new Talent Acquisition and Onboarding modules.
· Work with the BEST Data Integration Team and business partners to identify requirements for any interfaces to or from the new solution as they relate to Talent Acquisition and Onboarding.
· Participate in the development of the Project Plan, Risk log, Issues Log, Change Control log, Status Reports and other project management office documentation and contribute to updates as needed.
· Participate in the project's review of system integration and product vendor deliverables.
· Work collaboratively and collectively with other program team leads and team members to help ensure program timeline, communications, agency support, testing, training plans and deliverables stay on track.
Compensation Salary Range: $130,000 – 145,000
Annual compensation will be negotiated with the candidate based on years of experience. The candidate will be required to document the hours worked each day in the Commonwealth's Time and Attendance System.
Benefits Package This position provides for the accrual of vacation time, personal time and sick time as required by law.
CTR is pleased to offer a comprehensive benefits package for its employees and managers.The specific components and eligibility may vary based upon position classification, hours worked per week and other variables.Therefore, specific benefits for this position may be discussed as part of the interview and offer process.
CTR Hybrid Work Model CTR operates under a hybrid work model.
Commitment to Diversity CTR is committed to building a diverse staff at all levels across its entire agency.
CTR IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER.
Application Process The Office of the Comptroller encourages interested candidates that meet the minimum entrance requirements and qualifications to apply for this position.
Interested candidates must submit their materials electronically, by E-mail no later than 5:00 pm, on August 30, 2024. Submissions should include the following : · a list of relevant organization change management initiatives lead by the candidate, and
· 3 professional references.
Candidate packets will be reviewed and considered on a rolling basis so interested candidates are encouraged to submit an application as soon as possible.
Please include position title and posting number (FY25-003) in the subject line of your submission.Your application package should be submitted to:
Late submissions may be considered solely at the discretion of CTR.
Required Background Check – Including Tax Compliance: CTR requires a background check on all prospective employees as a condition of employment.
Candidates should know that the background check is not initiated until:
1. A candidate is invited to a second or subsequent interview and
2. The candidate has signed the Background Check Authorization Form and related releases.
This background check includes a Criminal Offender Record Information (CORI) check, and Commonwealth Department of Revenue state tax compliance on all prospective employees as a condition of their employment.
Candidates with advanced degrees and professional licenses may have these credentials verified.
Individuals other than those references provided by a candidate may be contacted in the course of completing a full background and qualification check.
· A Bachelor's degree in a field such as organizational management, change management, HR management, computer science, system analysis or a related study, or equivalent experience.
Required Qualifications · At least 5 years Talent Acquisition and Onboarding-related experience with extensive knowledge of Talent Acquisition and Onboarding business practices in other large-scale organizations of similar size and complexity to the Commonwealth of Massachusetts.
· Experience leading and conducting fit/gap for projects of similar scope and complexity.
· Ability to facilitate understanding of existing and new functionality, identification and resolution for areas where business processes depart from the delivered software solutions and to recommend best practices from past experience.
· Experience with all phases of testing including unit, system, integration, parallel and user acceptance.
· Knowledge and understanding of system development life cycle methodologies including Agile software development and rapid prototyping.
· Superior analytical and technical skills.
· Demonstrated experience in using computer-based tools including Visio, MSWord, Excel, Power Point and Outlook.
· Excellent communication skills including written, verbal, presentation delivery and facilitation skills required to lead and facilitate meetings and working or planning sessions.
M i n i m u m En t r a n c e R eq u i re m e n t s Applicants must have at least (A) six (6) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in: Business administration, business management, public administration, public management, clinical administration or clinical management
Of which (B) at least two (2) years must have been in a supervisory or managerial capacity.
Education may be substituted for the required experience.
Primary Location Job Job : Human Resources
Agency Agency : Off of the State Comptrollers
Schedule Schedule : Full-time
Shift Shift : Day
Job Posting Job Posting : Aug 16, 2024, 7:39:01 PM
Number of Openings Number of Openings : 1
Salary : 130,000.00 - 145,000.00 Yearly
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : Monica Middleton - 6178239689
Potentially Eligible for a Hybrid Work Schedule : Yes

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