Budget And Finance Manager

Salary : $120,600.00 - $146,592.00 Annually

Location : South Gate, CA

Job Type: Full Time Classified

Job Number: 202400531

Department: Administrative Services

Division: Finance

Opening Date: 08/14/2024

Closing Date: Continuous

About the Position Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is on Monday, August 26, 2024

Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date.

Under general direction of the Director of Administrative Services, the Budget and Finance Manager oversees the execution of fiscal-related activities and functions, which may include finance, budget, cash management, utility billing and collections, business license, the procurement of materials, equipment, supplies and services, and other fiscal related programs or initiative; in the absence of the Director of Administrative Services, may serve in an acting capacity; and performs related duties as assigned.

Class Characteristics
The Budget and Finance Manager assists in, or is responsible for, the management and oversight of the City's budget and its finance various functions.

Supervision Received
Works under the direct supervision of the Director of Administrative Services.

Supervision Exercised
Exercises responsibility for the day-to-day supervision of the professional, technical, and clerical personnel involved in the budget and finance division work and programs.
Examples of Essential Functions

Essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. Essential duties and responsibilities may include, but are not limited to, the following:

Manages and develops the budgets for various departments. Organizes, prioritizes, facilitates, and monitors the operational workflow of assignments including establishing and distributing assignments and support documents, maintaining comprehensive notes, and tracking systems, responding to inquiries, and facilitating communications between/among parties.

Plans, manages, and coordinates revenue programs and services, including but not limited to utility billing, business licensing, fees, miscellaneous accounts receivable, revenue enhancements, transient occupancy tax, collection of revenue from taxes and fees, State mandated programs and claims, cash receipts, cashiering, cash management, and customer service functions.

Oversees the procurement process including receipt, storage and distribution of materials, supplies, equipment, and services for City departments. Negotiates and administers applicable contracts; reviews purchase orders and related documents for completeness, accuracy and compliance with purchasing and budgetary policies and procedures; ensures effective inventory control and issuance of equipment and supplies.

Plans, schedules, and oversees the work of designated staff, and reviews and inspects work performed.

Supervises, trains, and evaluates subordinate staff; makes recommendations regarding hiring, promotions, and transfers; recommends disciplinary action as needed; approves time off and maintains employee timesheets, vacation and leave records.

Ability to attend night meetings and work extended hours.
Minimum & Desirable Qualifications

Education/Experience
Graduation from an accredited college or university with bachelor's degree in finance, accounting, business administration or closely related field AND four (4) years of relevant work experience of increasingly responsible customer service, utility, business or administrative work which involved financial record keeping. Master's degree, CPA and/or CPFO preferred.

License/Certificate Requirement

Possession of or ability to obtain a valid California Class C driver's license and a satisfactory driving record is required.

Knowledge, Skills and Abilities

Knowledge: Operations, services and activities of the Administrative Services department; principles and practices of governmental finances and auditing; budgeting, taxation, revenue and record keeping procedures; principles and practices of supervision, leadership, customer service and public contact; interpretation and implementation of local, state and federal codes, laws and regulations.

Skills and Abilities: Manage and direct programs and activities of the Finance Division; interpret, apply and explain financial data, related laws and regulations; analyze data and prepare reports of related activity; direct the preparation and maintenance of accurate records; supervise, plan and organize work for subordinate staff to meet deadlines; work effectively with financial contractors, employees and the general public; work independently with little direction; meet the public in situations requiring diplomacy and tact; communicate effectively both orally and in writing; establish and maintain cooperative working relationships.

Bilingual in English/Spanish is desired.

Other Important Information California Department of Motor Vehicle (DMV) Pull Notice System

An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is regularly required to stand, walk, use hands to finger, handle or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb stairs; balance; stoop, kneel, crouch or crawl; and taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distant vision, color vision, peripheral vision, depth perceptions, and the ability to adjust focus. The noise level in the work environment is usually quiet in the office and moderately loud when outdoors. The incumbent is not substantially exposed to adverse environmental conditions and is regularly required to travel to different sites and locations throughout the City of South Gate.

Application Packets Must Include: A fully completed online employment application which: Covers at least the past 10 years of employment history (or longer if you have other relevant experience). Responses to the supplemental questionnaire. Must be specific in describing your qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application. Individuals who require a reasonable accommodation to participate in any phase of the application or selection process must advise Human Resources and make such a request during the application process. Every effort will be made to provide a reasonable accommodation where requested. Selection Process: All application materials received by the application deadline will be reviewed and evaluated. All information supplied by applicants is subject to verification. Application Review (Qualifying): The first phase will be a detailed review and appraisal of each candidate's application. This phase is for qualifying purposes only. There is no weight assigned to this phase. Those candidates who meet the minimum qualifications may be invited to the next phase. Oral Appraisal Interview: A minimum of 70% must be obtained to pass the oral appraisal interview. Employment Eligibility List: The Employment Eligibility List will be established after completion of the examination process. Current and future vacancies will be filled from this list. Lists typically last for 12 months but may be extended or abolished in accordance with the City's Civil Service rules and regulations. Pre-employment Process The City supports a Drug-Free Workplace. All potential employees are required to successfully complete a thorough background investigation, fingerprinting, and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). New employees must complete a verification form designated by the United States Department of Homeland Security, Citizenship and Immigration Services, that certifies eligibility for employment in the United States of America. Hiring of Relatives: Relatives of existing employees by blood or marriage will not be eligible for employment with the City if potential supervision, safety, security, or morale problems exist; or if potential conflicts of interest exist. Relatives include an employee's parents, children, spouse, brothers, sisters, in-laws, and step relationships.The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.Equal Opportunity EmployerThe City of South Gate is an Equal Opportunity Employer. In compliance with all applicable Federal and State laws, it does not discriminate on the basis of race, color, national origin, ancestry, marital status, age, religion, disability (mental or physical), medical condition, genetic characteristic or information, sex (including gender, gender identity, gender expression, or pregnancy), sexual orientation (including homosexuality, bisexuality, or heterosexuality), or military or veteran status in its employment actions, policies, procedures, or practices.The City of South GateThe City of South Gate is a busy urban community consisting of residential, commercial, and industrial development, spread over 7.41 square miles. It is currently ranked the 79th largest city in California with a population of approximately 97,000. Strategically located along the 710 freeway, the City is just 12 miles southeast of downtown Los Angeles.

Non-Sworn Employee Benefits

Effective 07/01/2021 - 06/30/2024
Approved 07/31/2022

1. Medical Insurance CalPERS Health Plans. City pays Kaiser HMO rates for all plans. 2. Dental Insurance Principal Dental PPO and California Dental Network HMO options. City pays HMO dental rates. 3. Medical & Dental Opt Out City contributes a percentage of premium on a bi-weekly basis towards City's deferred compensation plan. 4. Superior Vision Insurance City pays 100% of premium 5. Life Insurance $50,000 Life and AD&D 6. Vacation Leave - (Pro-rated @ hire) 80 hours/year (1 to 4 yrs); 120 hours/year (5 to 9 yrs); 160 hours/year (10+ yrs). Maximum accrual of 350 hours Vacation Buyout up to 40 hours/yr by written request 7. Sick Leave - (Pro-rated @ hire) 120 hours/yr. Sick Payout If hired after 7/1/93, refer to MOU If hired after 7/31/22, no sick leave payout. 8. Personal Business Up to 50 hours per calendar year, deducted from sick leave bank. 9. Administrative Leave for Exempt Employees - Pro-rated @ hire 60 hours/yr. - Exempt Employees Only Maximum accrual of 80 hours. Administrative Leave Buyout up to 40 hours/year by written request. 10. Holidays 130 hours/yr., includes days between Christmas Eve and New Year's Day 11. Longevity Pay 1.5% for 5th through 10th Yrs; 2.0% for 10th+ through 15th Yrs; 2.5% for 15th+ through 19th Yrs; 3.0% for 20th+ Yrs. 12. Bilingual Pay for qualified employees in eligible positions Employees in positions eligible for bilingual pay must pass an exam. Verbal bilingual skills: $75/month Verbal, reading and writing Skills: $100/month Excellent verbal, reading, and writing skills with the ability to act as a Translator: $175/month 13. Communication Allowance for eligible Exempt Employees $100/month for use of personal cellular phone for City business in lieu of City issued phone. 14. Education Incentive Premium for PMMA Employees If not required by job classification $50/month for BA/BS degree $100/month for post-graduate degree 15. Equipment Mechanics Tool Allowance $600 per fiscal year for Equipment Mechanics 16. Deferred Compensation Voluntary Enrollment - Nationwide Retirement Solutions. Employer match of employee deferral up to $100/month. 17. Retirement CalPERS Classic Members - 2.7% at age 55 (5 year vesting period) Employee contributes 8.0% of Employee's Share of Normal Cost PEPRA Members - 2.0% at age 62 (5 year vesting period) 18. Retiree Medical Insurance $300/month stipend plus CalPERS fee, at retirement with 20 years of qualifying City service & continued CalPERS medical enrollment. 19. Educational Reimbursement $2,500 annual per individual. $3,000 for private university.

01

I understand that an incomplete application may lead to disqualification from the recruitment process and I have supplied all the applicable information in my application. Examples of incomplete/inaccurate information leading to disqualification include, but are not limited to noting incorrect department, leaving dates of employment blank, not attaching requested copies of certificates, leaving duties blank or noting "See Resume," etc. Yes No

02

Do you currently possess a valid California Class C driver's license? Yes No

03

Have you graduated from an accredited college or university with a bachelor's degree in finance, accounting, business administration or closely related field? Yes No

04

If you selected "Yes" to Question #3, please list the school you attended and indicate the area of study. if you answered, "No" to Question #3, please indicate N/A.

05

Do you have a minimum of four (4) years of relevant work experience of increasingly responsible customer service, utility, business or administrative work which involved financial record keeping? Yes No

06

If you answered "Yes" to Question #5, please list your previous and current experience. Please include name of employer(s), position(s) held, duration of employment, and duties assigned. If you answered "No" to Question #5, please indicate N/A.

07

Do you have four (4) or more years of increasingly responsible professional administrative and analytical experience in accounting, budget preparation and administration, auditing, and/or financial management? If you answer "Yes," please make sure this experience is detailed in the Work Experience section of your application. Yes No

08

Does your experience include work with a municipal government or fund accounting? This is highly desirable but not required. If you have experience in this area, please make sure to detail this information in the Work Experience section of your application. Yes No

09

Do you have experience with forecasting or projections? If you have experience in this area, please make sure to detail this information in the Work Experience section of your application. Yes No

10

Do you have experience with salary and benefit projections? If you have experience in this area, please make sure to detail this information in the Work Experience section of your application. Yes No

11

How many years of experience do you have working with Capital Improvement Program Budgets? If you have experience in this area, please detail this information in the Work Experience section of your application. No experience in this area Less than 1 year 1 to 2 years 2 to 3 years 3 or more years

12

Do you have experience with cost allocations? This is highly desirable but not required. If you have experience in this area, please make sure to detail this information in the Work Experience section of your application. Yes No

13

Do you have experience with rate setting models? This is highly desirable but not required. If you have experience in this area, please make sure to detail this information in the Work Experience section of your application. Yes No

14

Are you a Certified Public Accountant (CPA), Certified Public Finance Officer, or do you currently possess a master's degree? If you have any of the above, you must attach a copy of your certificate(s) and/or master's degree along with your application. Yes No

15

Are you fluent in English and Spanish? Yes No

Required Question