BUSINESS ANALYST - EXPENSE MANAGEMENT & CONTROL DEPT
Our Company
At
FirstBank PR
, we strive to be a trusted advisor to our clients and our employees are the ones that ensure we deliver on our promise of excellence in personalized customer service. Our more than 3,100 employees in Puerto Rico, the Virgin Islands and Florida share a passion for excellent customer service. We are proud of our team because they are continuously surpassing our client's expectations.
Do you have a passion for helping customers, building relationships, and delivering extraordinary, personalized customer service? If your answer is yes, FirstBank is the number one place for you.
A Brief Overview
The Expense Control Analyst will report to the Finance Manager. The position is responsible for exercising analytical sound skills regarding institutional expenditure accounts. The Expense Control Analyst is expected to assist in the generation of ad-hoc reports or analysis as required by management. The position will also play a key role administrating the Purchase and Expense Control Group, as well as supporting Vendor Management and Accounts Payable tasks. The employee is expected to adhere to the Bank's BSA, AML and Office of Foreign Asset Control (OFAC) applicable policies. The employee must follow specific unit procedures developed in compliance with the policies. Employee is also responsible for reporting any suspicious activity and/or transactions in accordance with the Bank's processes and complying with any mandatory BSA, AML and OFAC training assigned.
What You'll Need to Succeed
Prepare and organize the periodic Purchase and Expense Control Executive Group ("PECEG").
-Establish weekly communication with the heads of the units to identify possible expense requests, new/renewal of contracts or changes in scope for projects that are still in progress. Review the requests, make sure they are correctly completed and clarify any possible questions that may arise at the meeting. Take notes during the meeting to compose the final minute. Prepare the transmittal letters to send it to the purchasing area.
Control and monitoring of expense requests.
- Perform follow-up calls, emails and meetings with the requesting areas to revise requests status and address any issue or concern about the process.
Organize approved expenses and monitor against current disbursements.
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Analysis of the payments to vendors to identify those that have been paid and that have not been authorized by the PECEG.
Prepares reports for management
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Maintain organized logs of expense requests and prepare ad-hoc reports or analysis based on management needs. Prepare a quarterly progress report for presentation to the PECEG.
Review policies and procedures related to Expense Control unit.
- At least annually, analyze any changes in the policies that are related to our area, Example: Disbursement policy, Fixed Assets and Procurement policy and Contracting Policy, for any possible updates to our manual.
Support the Vendor Management unit.
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Create vendors in Oracle with their proper documentation. Review OFAC lists. Research publicly available data on vendors' financial condition, among other tasks.
Support the Accounts Payable unit.
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Audit expense reports. May be required to upload invoices into the Oracle ERP system. May be required to analyze payments and expenses for vendors, among other tasks.
Other tasks or projects assigned by management.
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May be required to perform specific tasks as required by management.
Competencies
Customer Focus
Anticipates and provides service excellence to both internal and external customers
Building Strong relations
Establishes, sustains and fosters both internal and professional contacts to build, enhance, and connect to FirstBank services
Communication
Delivers clear, effective communication and takes responsibility for understanding others.
Business Acumen
Understands how the organization works, including, current and future policies, practices and trends
Problem Analysis & Solution
Identifies problems and conducts appropriate analyses involving others to searches for best solutions
Ownership
Takes initiative and assumes personal accountability for goals, outcomes and deadlines
Vision & Values
The employee understands organization's vision and upholds the organizations values in everyday words and actions.
At higher levels the employee takes a long-term view and share with others the vision and the organization path ahead.
Collaboration & Teamwork
Provides direction and leadership to help teams achieve goals and operate cooperatively and cohesively
Development(Personal & Others)
Demonstrate curiosity for learning and perform activities to make the most of their skills and boost potential in self and others
Change & Innovation
Creates a view of change as an opportunity and inspires others.
Looks for new ways to experiment with new ideas and approaches
Knowledge, Skills and Abilities
Highly organized
Proficient
Financial and accounting knowledge
Proficient
Customer service oriented
Proficient
Write, speak and comprehend English and Spanish
Proficient
Problem identification and solving skills
Proficient
Critical thinking capability
Proficient
MS Word, MS Excel, MS Power Point
Proficient
Able to follow up on open items
Proficient
Self-driven
Proficient
What You'll Need:
Bachelor's Degree Accounting, Finance or Business Administration, Industrial Engineering, Mathematics or related field.
One to three years of related practical experience in Accounting or Finance and in preparation of financial reports such as: financial statements, budget and projections.
Excellent verbal and written skills in both English and Spanish;
fully bilingual
First Bank Puerto Rico is a proud to be an Equal Employment Opportunity Employer and takes affirmative action to employ Women, Protected Veterans, People with Disabilities and Minorities regardless of gender identity, sexual orientation, and any other legally protected status.