Coordinator, Mental Health Administration
1749 14th St, Santa Monica, CA 90404, USA * Los Angeles, CA, USA
Req #11175
Thursday, August 15, 2024
Job Title: Coordinator, Mental Health Administration
Department: Mental Health
Report to: Director of Clinical Training and Administration
Location: Westside Mental Health Office, 1749 14th Street, Santa Monica, CA
Hours: Monday-Friday, 8:00am-4:30pm
Status: Full-Time, Non-Management, Non-Exempt
Benefits: Medical, Dental, Vision, Retirement Planning (403b), Employee Assistance Program (EAP), etc.
Summary
The Coordinator of Mental Health Administration will manage administrative operations for the Mental Health Department.
Duties and Responsibilities
1. Provide productivity and billing reports for DMH-funded to program and department leadership to ensure financial goals are being met.
2. Conduct data analysis of billing and outcomes of the Mental Health Department programs and provide findings as well as recommendations to program and department leadership.
3. Attend and participate in monthly DMH Billing meetings with Finance and department leadership.
4. Oversee productivity incentives by providing billing and productivity reporting, identifying staff incentive eligibility, and execute communication to department and agency leadership.
5. Act as Liaison for the agency to DMH for C-Number and incident reporting systems to ensure programs are meeting funder contract requirements and to problem solve issues with systems as they arise.
6. Assist and coordinate C-Number registration and LPS-Designation for the agency.
7. Maintain record keeping as it pertains to on-call systems, LPS-Designation, incident reporting, productivity and billing.
8. Attend department meetings with staff and leadership to provide necessary administrative updates and report on deliverables.
9. Managing and deliver reports to appropriate parties as it relates to billing and productivity for Mental Health Department funded programs.
10. Oversee agency and department on-call systems, develop and update monthly calendars as necessary, and troubleshoot system issues as they arise.
11. Provide support and training to staff and leadership on administrative functions and operations of mental health department in collaboration with department leadership and Clinical QA Department.
Qualifications
1. 3+ years' experience in administrative work
2. Significant experience with office management and daily operations
3. Strong verbal and written communication skills
4. Detail oriented with excellent time management, organization, verbal, and interpersonal skills
5. Able to read and write in English
6. Strong working knowledge of Medi-Cal documentation and requirements
7. Strong understanding of advocacy and the role it plays in mental health
8. Proficient in Microsoft Word, Outlook, Excel, and database applications
9. Current, valid California Driver's License with an acceptable driving record
10. Strong interpersonal and team building skills
11. Able to obtain and maintain CPR/1st Aid certification
Preferred Qualifications
1. Experience with Electronic Health Record System for Medi-Cal funded programs.
2. DMH and Medi-Cal billing and productivity knowledge.
3. Experience in an administrative role for county-funded mental health programs.
4. Minimum 30 WPM typing speed
5. Bilingual Spanish
Work Environment
1. Field ( may need to travel) and indoor office environment
2. On occasion walk or drive to different local sites
3. Regularly required to sit, stand, bend and occasionally lift or carry up to 35 pounds
4. Will necessitate working in busy and loud environments
5. Will be exposed to elements like cold, heat, dust, noise and odor
6. May need to bend, stoop, twist , and sit throughout the day
EXPECTED BEHAVIORS OF ALL STAFF
Act as a role model Demonstrate a sense of responsibility Continuously learn and improve Acknowledge your own areas of improvement Hear and provide honest, specific and direct feedback Create an environment where everyone is welcomed valued and respected Collaborate Equal Opportunity Employer The People Concern is an equal opportunity employer dedicated to non-discrimination in employment. We select the most qualified individual for the job basedon job-related qualifications regardless of race, color, age, sex, religion, national origin, disability, ancestry, marital status, credit history, sexual orientation, arrest and court record, genetic information, veteran status or any other status protected by federal, state or other applicable laws.
About the People Concern The People Concern empowers the most vulnerable among us to rebuild their lives. One of Los Angeles County's largest social services agencies, The People Concern was formed in 2016 in a merger of two trusted social service organizations based in Los Angeles County, OPCC and Lamp Community. Informed by more than fifty-eight years of work in the community, The People Concern is a leading provider of, and advocate for, evidence-based solutions to the multi-faceted challenges inherent in homelessness and domestic violence.
With compassion and profound respect for those we serve, we provide a fully integrated system of care - including outreach, interim housing, mental and medical health care, substance abuse services, domestic violence services, life skills & wellness programs, and permanent supportive housing - tailored to the unique needs of homeless individuals, survivors of domestic violence, challenged youth, and others who have nowhere else to turn.
The People Concern's model of integrated and comprehensive care empowers our participants to navigate the multi-faceted obstacles in their lives, become their best selves, and ultimately, connect with and contribute to their communities.
Benefits & Perks Medical Insurance Vision Insurance Dental Insurance Retirement Planning (403b) & Matching Paid Holidays Paid Vacation Days Paid Sick Days Employee Assistance Plans (EAP) TELUS Health Flexible Spending Account (FSA) Basic Life / Accidental Death & Dismemberment (AD&D) Voluntary Short- and Long-Term Disability Voluntary Pet Insurance Discounts on Hotels, Theme Parks, Concerts, Movies, Restaurants & More The People Concern University & Certificates Corporate Discounts
Other details
Pay Type
Salary
Min Hiring Rate
$55,000.00
Max Hiring Rate
$55,000.00
Travel Required
Yes
Required Education
High School
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