Union Square Events
Position Title: Event Sales Coordinator
Reports To: Director of Catering Services
Salary: $70,000
Other Forms of Compensation: Commission
Founded in 2005 as Hudson Yards Catering, Union Square Events is a culinary and operations leader in the hospitality industry, partnering with a diverse portfolio of best-in-class clients. We produce one-of-a-kind catered events and unparalleled dining experiences in a variety of cultural, corporate, entertainment, and private venues throughout New York City and beyond.
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Job Summary
The Event Sales Coordinator will work closely with Event Sales Managers to ensure efficient and
seamless planning and execution of catered events at Brooklyn Botanic Garden, driving the cycle of Enlightened
Hospitality. Daily responsibilities are both administrative and operational, and the Event Sales Coordinator is
expected to work independently and collaboratively while embodying our Family Values.
Tasks and Key Responsibilities:
Support client communications relating to the sales cycle for catering events, ensuring the highest
quality experience for clients is consistently delivered, with the goal of meeting or exceed exceeding
monthly and annual sales budget.
* Engage with potential and existing clients through phone and email correspondence, and ensure all
necessary information is obtained.
* Respond promptly to new inquiries, in collaboration with Event Sales Manager.
* Create proposals, estimates, contracts and invoices using CaterXpert.
* Arrange for and attend site visits, walk-throughs and tastings as needed, and capture detailed notes.
* Support business development by creating repeat business through cultivation of strong, caring relationships
with clients throughout and beyond the event-planning process.
* Engage in understanding of annual events, competition, new venues, and trends in New York Metro area.
* Maintain awareness of progress towards sales budget goals.
Facilitate all internal communications relating to the production of events, while meeting weekly
deadlines for completion of food, beverage, warehouse and rental equipment orders.
* Communicate with clients regarding event floorplans, timelines, insurance, permitting, and rental equipment
requirements.
* Create rental equipment orders and coordinate billing with rental companies and clients.
* Create BEOs, Staff Orders, Beverage, Alcohol, Equipment and Disposable Orders, and Invoices, ensuring
accuracy and that weekly deadlines are met.
* Capture all event details, timing and special requests on BEOs for assigned events.
* Actively participate in weekly BEO meetings to review menus, logistics, special requests, VIPs and greater
context for upcoming events.
* Communicate custom menu requests to BOH team and manage process of on-going menu revisions.
* Communicate relevant information, including guest count changes, menu changes, and logistics details to
appropriate departments.
Qualifications:
Employee may perform other related duties as negotiated to meet the ongoing needs of Union Square Events.
Relevant Knowledge, Skills, & Ability:
2+ years previous event or catering experience
Strong computer skills/Microsoft Office
Ability to work independently as well as collaboratively
Excellent verbal and non-verbal communication skills
Attention to detail
Problem solving skills
Technology savvy
Initiative & follow through
Wine, beer and spirits knowledge
Abides by all Company policies and procedures including but not limited to:
The use of a medium weight cut gloves when handling or using knives, peelers, choppers, mandolins or cleaning a slicer.
The use of oven mitts, fryer gloves or steamer gloves when handling hot pans from ovens, warmers or steamtables
The use of slip-resistant shoes and use proper lifting techniques, lifting with my legs instead of my back.
Committed to taking personal responsibility for my own safety and will also address unsafe conditions to ensure a safe environment for everyone.
Apply to Union Square Events today!
Union Square Events is a member of Compass Group USA
Click here to Learn More about the Compass Story (http://www.compass-usa.com/our-story/)
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.
Associates at Union Square Events are offered many fantastic benefits.
+ Medical
+ Dental
+ Vision
+ Life Insurance/ AD
+ Disability Insurance
+ Retirement Plan
+ Paid Time Off
+ Holiday Time Off (varies by site/state)
+ Associate Shopping Program
+ Health and Wellness Programs
+ Discount Marketplace
+ Identity Theft Protection
+ Pet Insurance
+ Commuter Benefits
+ Employee Assistance Program
+ Flexible Spending Accounts (FSAs)
Applications are accepted on an ongoing basis.
Union Square Events maintains a drug-free workplace.
Req ID: 1334977
Union Square Events
Gina Barbish
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