At Popular, we offer a wide variety of services and financial solutions to serve our communities in Puerto Rico, United States and Virgin Islands. As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; therefore, we value their diverse skills, experiences and backgrounds.
Are you ready for a rewarding career?
Over 8,000 people in Puerto Rico, United States and Virgin Islands work at Popular.
Come and join our community
Full Time Job Opportunity
Location
On:site / Popular Center, Hato Rey, P.R.
General Description
As an Executive Administrative Assistantbased in Hato Rey (Popular Center), you will assist the SVP in all high:level administrative tasks, oversee office functions and support all operational processes of the division.
Supports administrative process to facilitate and simplify operations and verifies compliance with established procedures to achieve the unit's results.
Essential Duties and Responsibilities
:
Performs administrative tasks (i.e., request reimbursements, payments) representing the company.
:
Provide general administrative support including answering phones. mailing, scanning, faxing, and copying to management.
:
Manage Executive calendar, coordinates and arranges meetings, prepares agendas and records minutes of meetings according to need.
:
Support the Division Manager in the budget cycle and reporting.
:
Coordinate different activities for managerial team such as off:site, planning session, special lunches and dinners, mid:year meetings and others.
:
Arrange business travel and accommodations.
:
Compiling documents, letters and prepare deck of presentations.
:
Support clients/employees throughout the organization and refer to appropriate units.
:
Process corporate card payments for Division Manager, Managers, and Supervisors.
:
Support the Team in their integration to the Division.
:
Send reminders, received, and consolidate weekly updates per unit and prepare draft report to send to Group Manager.
:
Review and submit all the corporate titles and authorize signatures recommendations for BPPR company and Popular, Inc.
:
Compiles data, and type statistical reports, presentations, and proposals.
:
Creates and maintains database and spreadsheet files.
:
Gives support to assure the compliance of established objectives, plans and procedures.
:
Maintain inventory of office supplies and division assets (laptops, phones, etc.) and manage purchases of office supplies and other materials.
Supervisory Responsibilities:
This job has no supervisory responsibilities.
Education
Bachelors Degree in Business Administration or Office Systems, preferred.
Experience
Minimum two (2) years as a personal assistant for executive leaders and/or senior managers.
Other Qualifications
:Ability to manage highly confidential and sensitive issues.
:Exceptional collaboration, initiative, and problem:solving skills in a fast:paced, collaborative, inclusive, and interactive delivery environment.
:Ability to analyze, prioritize multiple simultaneous initiatives, self:direct and task switch between strategic and tactical initiatives regularly.
:Compliance driven : ability to balance the needs of the division against stated privacy requirements and controls.
:Strong business acumen : ability to understand the needs and concerns of business stakeholders and colleagues and respond promptly and effectively to stakeholder requests.
:Strong communication and interpersonal skills
:Good budget management skills and knowledge
:Excellent project management skills
:Excellent report:writing and presentation skills
:Polish presentation skills, strong oral and written communication ski
