Job Description ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.
Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.
Knowledge and skills:
Administrative Support:
Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
Prepare and edit correspondence, reports, presentations, and other documents as needed.
Identify reporting needs and generate project-related metric and trend reports on a periodic basis to support team
Handle incoming and outgoing communications, including emails
Responsible for departmental updating of various SharePoint sites and other tracking reports.
Maintains professional and technical knowledge by remaining current with BMS continuous learning modules
Meeting Coordination:
Organize and coordinate meetings, including preparing Supporting development of meeting materials, agendas, minutes, and following up on action items.
Arrange logistics for on-site and off-site meetings, conferences, and events.
Travel and Expense Management:
Coordinate travel arrangements, including flights, accommodations, and transportation.
Prepare and submit expense reports in a timely manner.
Project Support:
Assist with special projects and initiatives as assigned by the leadership team.
Conduct research and gather information to support project planning and execution.
Maintaining and reconciling project budget and expenses(as necessary).
Office Management:
Maintain expertise, for a specialized administrative function including purchase orders, international travel, visa applications, onboarding etc.
Liaise with internal and external stakeholders, including vendors, clients, and other departments.
Confidentiality and Discretion:
Handle sensitive and confidential information with the utmost discretion and professionalism.
Ensure compliance with company policies and procedures.
Office Management:
Maintain expertise, for a specialized administrative function including purchase orders, international travel, visa applications, onboarding etc.
Liaise with internal and external stakeholders, including vendors, clients, and other departments.
Confidentiality and Discretion:
Handle sensitive and confidential information with the utmost discretion and professionalism.
Ensure compliance with company policies and procedures.
Additional Qualifications/Responsibilities
Qualifications requirements:
8 years administrative, project coordinator or comparable experience; prior BMS and Executive Associate Experience preferred.
High School degree, some college or degree desirable.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook Sharepoint)
Ability to work independently and as part of a team.
High level of professionalism and attention to detail.
Ability to handle multiple tasks and prioritize effectively.
Competencies:
Proactive: Anticipates needs and takes initiative to address them.
Detail-Oriented: Ensures accuracy and thoroughness in all tasks.
Adaptable: Able to adjust to changing priorities and work under pressure.
Discreet: Maintains confidentiality and handles sensitive information with care.
Collaborative: Works well with others and fosters a positive team environment.
