Work Location Type: Hybrid
As a leading industrial distributor with operations primarily in North America, Japan and the United Kingdom, We Keep The World Working® by serving more than 4.5 million customers worldwide with products delivered through innovative technology and deep customer relationships. With 2023 sales of $16.5 billion, we're dedicated to providing value for customers, fostering an engaging culture for team members and driving strong financial results.
Our welcoming workplace enables you to learn, grow and make a difference by keeping businesses running and their people safe. As a 2024 Glassdoor Best Place to Work and a Great Place to Work-Certified™ company, we're looking for passionate people to join our team as we continue leading the industry over our next 100 years.
Position Details:
As the Executive Assistant, you will be reporting to a Manager, Administrative Services and will be supporting 2 VPs and their leadership team. You will be the first contact for general department inquiries, providing customer service and ensuring all incoming requests (e.g., emails, phone calls and visitors) are prioritized.
You will manage responsibilities with a high degree of responsiveness.
This is a hybrid position based in Lake Forest, IL.
You Will: Manage the leader's time through strategic and proactive calendar management and scheduling. Responsibilities may include managing invites, coordinating presentation content and handouts, recording meeting notes, action items, audio, scheduling and launching online content, facilitating online questions from attendees during meetings, troubleshooting technical and logistical issues, and organizing follow up activities. Be a partner to the leader by anticipating challenges and driving recommendations for solutions and process improvements. Manage logistics/event planning for all leadership meetings including selecting venues, food, coordinating development of schedules, by our leaders and providing on-site meeting support. Manage business travel logistics and ensure leader has necessary documentation for travel (domestic and international). Manage multiple electronic documents including composing, modifying, proofreading, or disseminating items such as: memos, reports, PowerPoint presentations, department site updates, surveys, organizational charts, or records management. Co-own and manage department's SharePoint site. Manage multiple papers and electronic documents including composing, modifying, proofreading, or disseminating; for instance, memos/letters, reports, PowerPoint presentations, SharePoint updates, surveys, organizational charts, or records management. Maintain department supplies and manage associated budget; may own other department specific processes or activities. Participate in relevant department projects. Participate in department projects and tasks including but not limited to training and support of other Administrative Business Partners as needed. Monitor, maintain, and order department supplies and manage associated budget; may own other department specific processes or activities. Take action where appropriate as well as track departmental expenses and resolve/reconcile discrepancies on general ledger budget accounts. Support the onboarding and departure process for department team members. You Have: 7+ years of previous experience as an Executive Assistant, supporting Senior Management. C-Suite experience is a plus. Bachelor's degree or equivalent experience. An anticipatory approach, and experience managing complex administrative details and determining best approach/action to use in non-routine situations. Detailed knowledge of business operations, organizations and relationships involved at top management levels. 3+ years of experience improving operational efficiency. Availability for 10% of traveling yearly. Rewards and Benefits:
With benefits starting day one, Grainger is committed to your safety, health, and wellbeing. Our programs provide choice to meet our team members' individual needs. Check out some of the rewards available to you at Grainger: Medical, dental, vision, and life insurance plans. Paid time off (PTO) and 6 company holidays per year. Automatic 6% 401(k) company contribution each pay period. Employee discounts, parental leave, 3:1 match on donations and tuition reimbursement. A comprehensive set of emotional, financial, physical, and social wellbeing programs.
We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.
We are committed to fostering an inclusive, accessible environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one's employment. With this in mind, should you need a reasonable accommodation during the application and selection process, please advise us so that we can provide appropriate assistance.
The application process for this job post is estimated to be open until September 6th and applicants can apply at jobs.grainger.com
