Executive Assistant - The Woodlands, Tx

Job Description ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

JOB SUMMARY/PURPOSE:

This position will coordinate all administrative functions and provides multifaceted administrative support to a senior department management and staff. Responsibilities typically include: scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

JOB DUTIES/RESPONSIBILITIES:

Provide secretarial and administrative support to Vice Presidents.

Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls.

Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.

Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.

Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.

Be proactive in forwarding work issues to the appropriate managers/supervisors.

Additional Qualifications/Responsibilities

MINIMUM REQUIREMENTS:

Minimum education required of the position

Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Minimum experience required of the position

8+ years of professional experience.