Graduate Funding And Outreach Coordinator

Salary: $59,811.38 Annually

Location : Governors State University, IL

Job Type: Professional/Civil Service Status

Job Number: CS2024000035

Division: Dean Of Graduate Studies

Department: Dean Of Graduate Studies

Opening Date: 09/24/2024

Closing Date: 10/7/2024 11:59 PM Central

FLSA: Exempt

Bargaining Unit: 0

Description

Governors State University is seeking to hire a Graduate Funding and Outreach Coordinator for the College of Graduate Studies to organize work related to funding of graduate students and graduate programs and the College of Graduate Studies; perform outreach to prospective and current graduate students, alumni, and potential employers, including Graduate Advisory Board members; and oversee graduate student training and development including graduate student orientations, onboarding of graduate assistants, and professional development for graduate students. Skillful communication with and management of personnel is an essential component of the role. The Coordinator will provide vision and leadership during development and implementation of a marketing plan for Graduate Studies at GovState. The Graduate Funding and Outreach Coordinator reports to the Dean of the College of Graduate Studies.
Essential Responsibilities 40% Outreach activities:
1. Works with MarComm, the Director of Graduate Admissions and Recruitment, and graduate programs on development and implementation of a marketing plan for Graduate Studies. This work will include the following components:
- Survey of all graduate programs to identify marketing activities occurring
- Identification of key marketing components that should be in place for all
graduate programs, and implementation of components as needed
- Strategic planning to identify general graduate disciplines or specific graduate programs to receive additional resources for marketing and outreach
- Work with MarComm, external vendor(s) to include consistent messaging to
prospective students on newly designed websites for graduate programs
- Work with various GovState offices and personnel to ensure that various
marketing tools (e.g., Slate, website messaging and information requests, other forms of communication to prospective students) work seamlessly with each other
2. Works with the Dean of the College of Graduate Studies to communicate with prospective and current Graduate Advisory Board members.
3. Generally, coordinates communication with Graduate Advisory Board members, plans Graduate Advisory Board meetings and other activities.
4. Works with the GovState Foundation, the Graduate Advisory Board, and graduate programs to maintain communication with graduate alumni, and to plan activities involving alumni such as visits to graduate classes.
5. Works with the Dean of the College of Graduate Studies and MarComm to issue periodic College updates via email, and a College of Graduate Studies Annual Report.
6. Develops and administers assessment tools such as surveys as needed.
7. Represents Graduate Advising at meetings at GovState and externally as needed.

30% Coordination of graduate assistantships, other forms of funding to graduate students and graduate programs:
1. Works with graduate programs, the Director of Graduate Admissions and Retention, and the Career Services Office to recruit students for graduate assistantships.
2. Oversees graduate assistantship application process and facilitates consistent pay for graduate assistants.
3. Works with the Office of Sponsored Programs and Research to identify and promote additional sources of funding for graduate students, such as grants, fellowships, or research assistantships.
4. Works with the Office of Sponsored Programs and Research to identify and promote sources of funding for graduate programs and for the College of Graduate Studies.
5. Works with the Office of Sponsored Programs and Research to provide training and support for graduate students and graduate faculty applying for external funding.
6. Coordinates preparation and submission of proposals for external funding to the College of Graduate Studies.
7. Works with Institutional Review Board (IRB) personnel to offer training and support to graduate students preparing and submitting IRB proposals for their graduate research projects.

25% Graduate student training, development:
1. Works with graduate programs, graduate advisors to plan and host graduate student orientations at least annually before start of Fall semester.
2. Plan and run onboarding training sessions for all incoming graduate assistants.
3. Plan and host periodic professional development workshops for graduate students.

5% Other duties as assigned.

Starting Salary: $59,811.38.
(This is a non-unionized position. Salary starts at the base and is determined based on Education and Experience exceeding the minimum qualifications).

This position qualifies for an expansive suite of fringe benefits including, various insurance options, paid time off, retirement and investment options, and tuition waivers. Visit: Required and Preferred Qualifications Minimum Requirements: Master's degree in higher education, college student development, human services, counseling, or a related field. At least five (5) years of experience in recruitment, outreach, or training and professional development, or a combination of experience in more than one of forementioned areas. Experience in university student recruitment. Experience working successfully with diverse populations; able to demonstrate an understanding of, sensitivity to, and appreciation for academic, ethnic, socio-economic, disability, age, and gender diversity of students and staff attending or working at GovState. Desired Education and Experience: Prior experience with recruiting, marketing, or outreach activities. Prior experience with successful grant procurement and administration. For more information regarding this classification, visit:

REQUIRED ATTACHMENTS: Cover Letter Resume List of Professional References College Transcript (In order to have your college credits considered to meet the minimum qualifications, you must attach a copy of your college/university transcripts which includes the earned degree and conferred date.) Supplemental Information DOCUMENTATION REQUIREMENT:

For consideration, applicants are required to attach the following:
1: All College/University Transcripts.
2: Online Application - Must be fully completed, include all dates of employment, employment status (full-time or if part-time, include percentages), job duties and responsibilities (full details).
3: Cover Letter.
4: Resume.
5: A list of three Professional References (We will only contact your references if you are a finalist).

RESIDENCY REQUIREMENT:
Illinois residency required within 180 days of the hire date.

CREDENTIAL ASSESSMENT EXAM DETAILS:
This vacancy involves a Credential Assessment Examination which consist of a review and rating of the applicants Education, Experience, Licenses, and other qualifications. Applicants are required to provide electronic documentation as listed above to verify that the minimum qualifications for this position has been met.

VETERAN'S PREFERENCE POINTS:
Veterans may be eligible to receive additional points on a passing final examination score. To determine eligibility, submit one of the following documents to the Department of Human Resources:
1: Department of Defense - DD214 / DD215
2: National Guard - NGB22 Form
3: Discharge Orders
4: Reserves - DD256 Discharge Certificate

Note: Documentation must be received by the closing date of this posting. This position qualifies for an expansive suite of fringe benefits including, various insurance options, paid time off, retirement and investment options, and tuition waivers. Visit: https://www.govst.edu/benefits/

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How did you hear about this job opportunity?

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Have you completed the entire application including beginning and end dates of employment, full time/part time status, percentages, and full details of work performed? Yes No

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Veterans may be eligible to receive additional points on a passing final examination score. To determine eligibility, submit one of the following documents:1: Department of Defense - DD214 / DD2152: National Guard - NGB22 Form3: Discharge Orders4: Reserves - DD256 Discharge Certificate

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The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. Yes, I understand and agree No, I do not agree

Required Question