Role
: Business & Grants Support Coordinator
Employment type
: Professional – Exempt- Full Time
Department
: External Resources Office (ERO)
Job Scope
: The Business & Grants Support Coordinator (BGSC) responds directly to the ERO Director and supports the ERO Team, ERO business, and the pursuit of external funding to support the institution's strategic planning and growth. Following a shared services model, the ERO provides grantsmanship and awards management functions to Albizu University's central administration, academic, and business units. As such, the BGS Coordinator interacts with leadership, institutional members, and stakeholders, assisting all San Juan, Mayagüez, and Miami campuses, including academic and business units, in a multicultural environment.
The BGSC supports ERO's daily operations, activities, and services. They coordinate ERO meetings, agendas, and minutes. The BGSC collaborates with ERO staff, supporting recordkeeping, data management, report writing, webpage updating, and research. The BGSC interacts with the IT staff to ensure 24/7 technology operations. In support of proposals management, they prepare tables, graphics, drawings, diagrams, flowcharts, templates, and surveys, to support grantsmanship and awards management. They collaborate with the Pre-Award Coordinator to identify, summarize, and disseminate funding opportunities to the community. In addition, the BGSC assists with training and support to institutional members associated with proposals, web portals, technology tools, and documentation supplementation.
REQUIREMENTS:
BBA in General Management, BS in Office Systems, MS in I/O Psychology
Three (3) to five (5) years of office management experience in a fast-paced environment
Fluent in oral and written English and Spanish
Workable knowledge and experience with Windows 11, Microsoft 365, and search engines
Extensive knowledge and use of technology tools (Basic Microsoft 365, Advanced Excel, Power BI, SharePoint, Adobe Acrobat, Adobe InDesign, Google Workspace) to prepare tables, graphics, drawings, diagrams, flowcharts, templates, surveys, etc. in support of office operations and grantsmanship.
Familiar with projects management and coordination
Ability to work independently or in teams, stay focused, and finish projects on time
Ability to take the initiative and solve problems that may arise during day-to-day operations
Available to work outside of regular work hours and in emergencies
Ability to collaborate with people of different educational backgrounds, cultures, and roles
Must be customer oriented
BENEFITS:
Vacation Leave
Sick Leave
Medical Plan: after 3 months of employment, participation in the group medical plan is offered. The institution contributes $2,220.00 annually to the insurance premium.
Retirement Plan: after 3 months of employment, the employer contributes 5% of the annual basic salary.
Life Insurance.
Disability Insurance.
Albizu is an equal opportunity/affirmative action patron with a strong institutional commitment to achieving excellence and diversity among its faculty and staff.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.