Grants Specialist

Salary : $81,149.16 - $105,640.56 AnnuallyLocation : Alhambra, CAJob Type: Full TimeJob Number: FT242514Department: Management ServicesOpening Date: 09/12/2024Closing Date: 9/27/2024 5:00 PM PacificDefinitionThe top salary range for this position currently reaches $105,640.56, PLUS, an excellent benefits package! The position will receive a 5.0% salary increase in July 2025, July 2026, and July 2027; bringing the top step salary to $122,292.20.**THIS POSTING MAY CLOSE ONCE A SUFFICIENT NUMBER OF APPLICATIONS IS RECEIVED. PLEASE APPLY IMMEDIATELY.** Under general supervision, the Grants Specialist performs a variety of duties but are not limited to grant development, grant writing, and grant monitoring and reporting; researches grant opportunities to determine applicability; prepares grant applications, information regarding proposed projects, and project needs summaries. Other duties include: coordinates assigned grant activities with other departments, divisions, outside agencies, and the general public; provides information and assistance to departments and other stakeholders regarding assigned grant programs and services. Essential Job FunctionsEssential job functions may include, but are not limited to, the following: (These functions may not be present in all positions in this classification. When a position is filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change, or rescind work assignments as needed.) Duties include, but are not limited to the following: performs complex grant administration and grant coordination, including assisting City departments with the development, writing, and submittal of grant proposals and reviews grant guidelines for eligibility and applicability; effectively coordinates with the various departments and divisions, funders, and grant partners including community groups, non-profits, and other community stakeholders to develop grant applications; develops grant project estimates, assists in the implementation of grant projects per the proposed grant scope identified under grant agreements; monitors grant activity and provides grant reports on project progress; submits all final close-out grant materials, including invoicing for the reimbursement or collection of grant funds; ensures compliance to grant guidelines; maintains grant records and files; assists in the communication of grant projects to the community, including soliciting feedback if required to satisfy grant requirements; driving to and from and attending meetings offsite, at other public agencies, and with community stakeholders; centralizes information regarding grants acquired and status for each; assists with City budget planning specific to grant projects; attends grant workshops and classes, seminars, and meetings in an effort to advance the City's grant efforts; maintains familiarity with the City's regulations, policies, and procedures; assists as needed with other grant-related work; communicates clearly and concisely, both orally and in writing; and performs other related duties as assigned. Qualification GuidelinesTo quality for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities, and enable the individual to successfully perform the essential job functions of the position. A typical combination is: Education and/or Experience:Bachelor's degree from an accredited college or university. Two years of experience/background in grant administration and development or other related work that demonstrates the ability to successfully perform the duties of the position applied for. Knowledge of:Grant development, processes, best practices and administration; English usage, spelling, grammar, and punctuation. Ability to:Work collaboratively and coordinate with other city staff, local, State & Federal agencies and community stakeholders under deadline conditions; promote an understanding of grant requirements and reporting, communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work. Licenses and CertificatesPossession of and ability to maintain a valid California Class "C" Driver's License are required.PHYSICAL DEMANDS:Position requires prolonged sitting and regular standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and personal service. Additionally, the need to lift, drag and push files, paper and documents weighing up to 20 pounds is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.WORK ENVIRONMENT:Employee generally works indoors. Environment is generally clean with limited exposure to conditions such as dust, fumes, or odors. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones and/or members of the public.NOTE:The duties, skills, and demands described here are representative of those that must be met to successfully perform the essential functions of the job. When appropriate, reasonable accommodations may be made to enable individuals with a disability to perform the essential functions of the position.SELECTION PROCESS:Applicants must complete an application online prior to the final filing date. Applications will be screened for qualifications, appropriate background, and only the most qualified will be invited to participate in the examination process. Successful candidates must achieve a minimum passing score in each of the test components. Applicants will be notified by email as to the test date, time, and location. The examination process will include:Oral interview weighted at 100%Candidates will be required to pass a City administered pre-employment physical and may be required to pass a thorough background investigation and polygraph examination as a part of the selection process. Candidates who do not pass will be disqualified and removed from the eligibility list.ACCOMMODATION:Applicants with legal disabilities who require special testing arrangements must contact the Human Resources Department at least five (5) business days prior to the examination date. The provisions of this bulletin do not constitute an expressed or implied contract and any provisions contained in this bulletin may be modified or revoked without notice.Effective January 1, 2013, new members to CalPERS or an agency with CalPERS' reciprocity will be subject to the provisions of the Public Employees' Pension Reform Act of 2013 (PEPRA) and will receive 2% @ 62 benefit formula underwhich the employee pays 7.75% as a contribution to the PEPRA plan. Employees who are current members of CalPERS or an agency with CalPERS' reciprocity, or who have less than a six-month break in service between employment in a CalPERS (or reciprocal) agency will be enrolled in the 2.7% @ 55 benefit formula underwhich the employee pays 8% of the employee contribution to PERS. The City offers a Section 125 cafeteria benefit plan. The City does not participate in the Social Security System. City paid leave time (sick, vacation and holiday) available in accordance with City policies.For our detailed benefits information, please see the 01 This position requires a bachelor's degree from an accredited college or university. Do you meet this requirement? Yes No 02 This position requires two years of experience in grant administration and development, or other related work that demonstrates the ability to successfully perform the duties of a Grants Specialist. Do you meet this requirement? Yes No Required Question