Housing Assistant

Salary : $54,060.00 - $65,712.00 Annually

Location : South Gate, CA

Job Type: Full Time Classified

Job Number: 202400549

Department: Community Development

Division: Housing

Opening Date: 09/25/2024

Closing Date: 10/5/2024 5:00 PM Pacific

About the Position

Under general direction, performs entry-level clerical and technical tasks related to the implementation of Section 8 Housing Choice Voucher program, CDBG, and HOME programs in the City of South Gate Housing Authority in accordance with federal, state, and local laws, policies, procedures, and regulations; performs related duties as required.

CLASS CHARACTERISTICS
The Housing Assistant is responsible for performing a full range of entry-level technical and administrative work in the Housing Division requiring knowledge and judgment in the application of housing related policies, procedures, and systems.

SUPERVISION RECEIVED
Works under the direct supervision of the Housing Manager.

SUPERVISION EXERCISED
Does not supervise any staff.
Examples of Essential Functions

Essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. Essential duties and responsibilities may include, but are not limited to, the following:

Interviews rental assistance applicants for initial eligibility and advises them of applicable rules, policies, and procedures governing eligibility and occupancy; researches and verifies eligibility information; conducts special and interim interviews of tenants related to changes in household composition, income, and/or moves; determines continued eligibility.

Interviews homeowners to determine their eligibility for rehabilitation loans and grants, and advises them of applicable rules, polices, and procedures; researches and verifies eligibility information; assists with managing and qualifying CDBG sub-recipients.

Assists in the interpretation, implementation, communication, and enforcement of HUD guidelines and regulations to program participants, owners, and other agencies.

Maintains housing related documentation records; performs data entry for housing automated record-keeping system; analyzes housing data to generate reports; prepared and types housing-related reports and correspondence.

Assists inspection prospective and assisted housing to ensure conformance with HUD standards and assists in the determination of necessary corrections.

Processes rental assistance re-certifications, interims, rent increases, issuance of vouchers and third-party verifications; updates housing records with homeowners and sub-recipients involved with CDBG and HOME programs.

Assists the Housing Manager in the counseling of participants, owners, and sub-recipients with regard to program violations; provides notification to the Housing Manager of possible fraud cases, and may be directed to research the possible fraud and make recommendations.

Assists the Housing Manager in investigating difficult and/or sensitive situations involving participants and owners; assists in counseling and working to resolve complaints with applicants, tenants, owners, and citizens regarding housing assistance programs.

Performs related duties as assigned.
Minimum & Desirable Qualifications Education and Experience
Possession of a high school diploma or a G.E.D. is required. At least one year of responsible experience providing service to the public, particularly low-income individuals, in fields such as public housing, public health, vocational guidance, social services, or property management is required.

Certifications Required
-The following two certifications are required within eighteen (18) months of hire to successfully pass probation: Possession of the Housing Choice Voucher (HCV) Specialist Certificate and one of the following certificates:
a. HCV Eligibility Specialist
b. HCV Housing Quality Standard Specialist
c. Rent Calculations
d. HCV and Public Housing Calculations Specialist
e. HCV Occupancy Specialist
f. NSPIRE Certification
-Possession of NSPIRE Certification at the time of hire is highly desirable.

License Requirement
Possession of a valid California Class C Driver's License, proof of insurance and a satisfactory driving record is required at time of appointment and throughout employment in this position.

Knowledge, Skills and Abilities
Basic knowledge of subsidized housing programs and regulations; procedures and practices required in verifying data; functions of various social service agencies; effective interviewing techniques; business arithmetic; principles of data collection and record keeping; automated technology and office equipment.

Ability to meet the public in situations requiring diplomacy and tact; speak clearly, interpret and explain technical information; listen effectively; work independently and make sound decisions; analyze sensitive situations; resolve disputes through application of City policy; organize work, establish priorities and meet deadlines; communicate effectively both orally and in writing; make arithmetical calculations quickly and accurately; perform accurate clerical, record keeping work; establish and maintain cooperative working relationships.

Skill in the operation of a variety of office equipment, including computers and calculators.

Bilingual in English/Spanish is desirable.
Other Important Information California Department of Motor Vehicle (DMV) Pull Notice System
An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.

Physical Demands and Work Environment
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walk, sit, talk or/and hear; and may stand for extended periods of time. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The noise level in the work environment is usually quiet in the office and moderately loud when outdoors. Incumbents are occasionally exposed to outside weather conditions, traffic, dust, gas, fumes, and chemicals.

RECRUITMENT PROCESS: Application Packets Must Include: A fully completed online employment application which:
Covers at least the past 10 years of employment history (or longer if you have other relevant experience). Responses to the supplemental questionnaire. Must be specific in describing your qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application. Individuals who require a reasonable accommodation to participate in any phase of the application or selection process must advise Human Resources and make such a request during the application process. Every effort will be made to provide a reasonable accommodation where requested. Selection Process: All application materials received by the application deadline will be reviewed and evaluated. All information supplied by applicants is subject to verification.
Application Review: The first phase will be a detailed review and appraisal of each candidate's application. This phase is for qualifying purposes only. There is no weight assigned to this phase. Those candidates who meet the minimum qualifications may be invited to the next phase. Oral Appraisal Interview: A minimum of 70% must be obtained to pass the oral appraisal interview. Employment Eligibility List: The Employment Eligibility List will be established after completion of the examination process. Current and future vacancies will be filled from this list. Lists typically last for 12 months, but may be extended or abolished in accordance with the City's Civil Service rules and regulations. Pre-employment Process The City supports a Drug-Free Workplace. All potential employees are required to successfully complete a thorough background investigation, fingerprinting, and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). New employees must complete a verification form designated by the United States Department of Homeland Security, Citizenship and Immigration Services, that certifies eligibility for employment in the United States of America. Hiring of Relatives: Relatives of existing employees by blood or marriage will not be eligible for employment with the City if potential supervision, safety, security, or morale problems exist; or if potential conflicts of interest exist. Relatives include an employee's parents, children, spouse, brothers, sisters, in-laws, and step relationships.

The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.

Equal Opportunity Employer
The City of South Gate is an Equal Opportunity Employer. In compliance with all applicable Federal and State laws, it does not discriminate on the basis of race, color, national origin, ancestry, marital status, age, religion, disability (mental or physical), medical condition, genetic characteristic or information, sex (including gender, gender identity, gender expression, or pregnancy), sexual orientation (including homosexuality, bisexuality, or heterosexuality), or military or veteran status in its employment actions, policies, procedures, or practices.

The City of South Gate
The City of South Gate is a busy urban community consisting of residential, commercial, and industrial development, spread over 7.41 square miles. It is currently ranked the 79th largest city in California with a population of approximately 97,000. Strategically located along the 710 freeway, the City is just 12 miles southeast of downtown Los Angeles.

Non-Sworn Employee Benefits

Effective 07/01/2021 - 06/30/2024
Approved 07/31/2022

1. Medical Insurance CalPERS Health Plans. City pays Kaiser HMO rates for all plans. 2. Dental Insurance Principal Dental PPO and California Dental Network HMO options. City pays HMO dental rates. 3. Medical & Dental Opt Out City contributes a percentage of premium on a bi-weekly basis towards City's deferred compensation plan. 4. Superior Vision Insurance City pays 100% of premium 5. Life Insurance $50,000 Life and AD&D 6. Vacation Leave - (Pro-rated @ hire) 80 hours/year (1 to 4 yrs); 120 hours/year (5 to 9 yrs); 160 hours/year (10+ yrs). Maximum accrual of 350 hours Vacation Buyout up to 40 hours/yr by written request 7. Sick Leave - (Pro-rated @ hire) 120 hours/yr. Sick Payout If hired after 7/1/93, refer to MOU If hired after 7/31/22, no sick leave payout. 8. Personal Business Up to 50 hours per calendar year, deducted from sick leave bank. 9. Administrative Leave for Exempt Employees - Pro-rated @ hire 60 hours/yr. - Exempt Employees Only Maximum accrual of 80 hours. Administrative Leave Buyout up to 40 hours/year by written request. 10. Holidays 130 hours/yr., includes days between Christmas Eve and New Year's Day 11. Longevity Pay 1.5% for 5th through 10th Yrs; 2.0% for 10th+ through 15th Yrs; 2.5% for 15th+ through 19th Yrs; 3.0% for 20th+ Yrs. 12. Bilingual Pay for qualified employees in eligible positions Employees in positions eligible for bilingual pay must pass an exam. Verbal bilingual skills: $75/month Verbal, reading and writing Skills: $100/month Excellent verbal, reading, and writing skills with the ability to act as a Translator: $175/month 13. Communication Allowance for eligible Exempt Employees $100/month for use of personal cellular phone for City business in lieu of City issued phone. 14. Education Incentive Premium for PMMA Employees If not required by job classification $50/month for BA/BS degree $100/month for post-graduate degree 15. Equipment Mechanics Tool Allowance $600 per fiscal year for Equipment Mechanics 16. Deferred Compensation Voluntary Enrollment - Nationwide Retirement Solutions. Employer match of employee deferral up to $100/month. 17. Retirement CalPERS Classic Members - 2.7% at age 55 (5 year vesting period) Employee contributes 8.0% of Employee's Share of Normal Cost PEPRA Members - 2.0% at age 62 (5 year vesting period) 18. Retiree Medical Insurance $300/month stipend plus CalPERS fee, at retirement with 20 years of qualifying City service & continued CalPERS medical enrollment. 19. Educational Reimbursement $2,500 annual per individual. $3,000 for private university.

01

Each applicant must complete this supplemental questionnaire as part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within your application? Yes No

02

Do you have a high school diploma or G.E.D. equivalent? Yes No

03

Do you currently possess a valid California Class C Driver's License? Yes No

04

Do you have a minimum of one (1) years of responsible experience providing service to the public, particularly low-income individuals, in fields such as public housing, public health, vocational guidance, social services, or property management? Yes No

05

If you selected "Yes" to Question #4, please list your previous and current experience. Please include name of employer(s), position(s) held, duration of employment, and duties assigned. If you answered "No" to Question #4, please indicate N/A.

06

Please check which of the following Housing related certificates you currently possess. If you select any of the following, please make sure to attach a copy of your certificate(s) along with your application. Housing Choice Voucher (HCV) Specialist Certificate HCV Eligibility Specialist HCV Housing Quality Standard Specialist Rent Calculations HCV and Public Housing Calculations Specialist HCV Occupancy Specialist NSPIRE Certification None of the above

07

Are you fluent in English and Spanish? Yes No

08

How many years of experience do you have working in a Housing Authority Department working with Section 8 tenants and landlords? Please make sure this experience is detailed in the "Work Experience" section of your application. Less than 1 year 1 to 2 years 2 to 3 years 3 to 4 years 4 to 5 years 5 years or more None of the above

09

Please describe your experience responding to public inquiries at a public counter. If you do not have experience in this area, please type N/A.

10

Please describe the experience you have working with confidential information. If you do not have experience in this area, please type N/A.

11

Please describe your experience in conducting public hearings for legislative bodies and preparing minutes, agenda packets, and public hearing notices. If you do not have experience in this area, please type N/A.

Required Question