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The objective of the Human Resources Administrative Assistant is to provide administrative support to the Human Resources Department by maintaining the day-to-day HR office operations and HRIS and by ensuring that customer service oriented interaction is applied in all HR transactions.
This is a Full Time Hourly ON-SITE position working out of our Beltsville Office. You will also spend one or two days a week at our Alexandria VA Branch Office.
This position will also have occasional travel to other local regional branches.
Must have Human Resources support experience.
Our ideal candidate will have a history of demonstrating excellence in the following competencies:
Ability to produce quality work with a high degree of accuracy and by meeting set deadlines.
Strong organizational skills and ability to maintain strict confidentiality.
Ability to handle multiple priorities in a fast-paced environment.
Customer Service
Communication
ESSENTIAL JOB FUNCTIONS
Maintain all aspects of the HRIS including all employee records.
Organize, compile, and update company personnel records and documentation.
Distribute, collect, and process New Hire paperwork and communicate new hires/terminations/changes to the necessary departments.
Organize and manage new employee orientation and onboarding.
Generate complex weekly and monthly reports for the HR department and for periodic auditing purposes.
Process unemployment claims and verifications of employment.
Answer basic employee/manager inquiries and handle transactions for such matters as requests for forms, basic insurance questions, basic payroll questions, banking transactions, timekeeping, etc.
Assist HR with handling FMLA and Worker's Comp. programs.
Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days, and work schedules).
OTHER JOB FUNCTIONS:
Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
Assist with planning and execution of special events such as organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
Maintain schedule and coordinate calendar activities.
WORKING CONDITIONS/PHYSICAL DEMANDS:
Work is performed in a professional group office environment.
Lift up to 30 Lbs.
Ability to travel by car to all branches within region when required.
QUALIFICATIONS/EXPERIENCE
3+ years office experience, with a minimum of one year in a Human Resources Department or equivalent education.
High school diploma or equivalent work experience.
Proficient in Microsoft Office suite.
Knowledge of computer applications and HR-specific software programs.
Strong phone, email, and in-person communication skills.
Administrative and clerical skills, including report writing, record keeping, and scheduling.
Spreadsheet preparation and presentation skills.
Disclaimer: The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.
EOE
We are an equal opportunity employer.
Women, minorities, veterans, and individuals with
disabilities are encouraged to apply.
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