Human Resources Specialist

Salary : $58,172.28 - $76,474.44 Annually

Location : Montebello, CA

Job Type: Full-Time

Job Number: 24-08-HRS

Department: Classified Personnel

Opening Date: 08/16/2024

Closing Date: 8/29/2024 4:00 PM Pacific

Description Position Information:
This is an Open Competitive recruitment to create an eligibility list for current and future vacancies. Incumbents holding the Classification of Human Resources Specialist are assigned to different units within the Human Resources Division. Typical work assignments for this classification will emphasize one of the following: Employment Services, Certificated Personnel, or Personnel Commission functions. Successful candidates are expected to work (8) hours/day, five (5) days/week, and twelve (12) months/year.

GENERAL PURPOSE
Under general supervision, performs specialized technical tasks involving recruitment, selection, compensation and employment, and in the development and maintenance of comprehensive human resources employment records in an automated environment; monitors staff in the processing of employment processes; monitors staff for compliance with rules and regulations with respect to classified and non-classified employees; may coordinate and support the substitute teacher computerized management system; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

Incumbents in the Human Resources Specialists classification perform technical and specialized personnel tasks at the paraprofessional level. Human Resources Specialist incumbents may provide lead direction to HR Assistants and office support staff and make decisions of moderate impact and consequence within predetermined guidelines.

Duties

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
Provides lead direction, training and guidance to lower-level staff.
Processes paperwork required for classified and non-classified employment, retirement, termination, resignation, leave of absence, change of assignment and related information.
Screens applications for employment.
Researches, compiles, assembles and distributes a variety of reports to local, state and federal agencies; interprets policies.
Processes and maintains employment forms and records; informs payroll of changes as appropriate; processes personnel requisitions.
Maintains and monitors the District's seniority systems; researches and analyzes employment history records to resolve problems or respond to inquiries.
Provides employment verification and processes related to written inquiries.
Assists in conducting classification studies and surveys; conducts job analyses utilizing various analysis techniques.
Assists the Director with special projects such as handbooks, form development, writing new procedures and rules, and preparing annual reports.
In the Certificated Human Resources Department, may oversee and coordinate the District's Subfinder system, an automated substitute teacher placement process; ensures all teacher absences are assigned an appropriate substitute; prepares a variety of reports on teacher absences; troubleshoots the automated system and coordinates with vendor for repair or upgrade; calculates and signs substitute teacher time cards and submits to payroll; ensures new substitute teachers have all necessary credentials/approvals.
In the Recruitment & Selection unit, performs technical human resources work in the areas of classification, compensation, Personnel Commission rules and regulations, recruitment, selection and staff development, and may assist higher-level personnel in performing more complex assignments. Qualifications MINIMUM QUALIFICATIONS Knowledge of: Principles and practices of human resources administration.
District procedures, rules and regulations and related documents governing the employment of classified and certificated employees.
Basic research techniques.
Federal and state employment laws and related legislation including Americans with Disabilities Act, EEOC, FEHC and the Uniform Guidelines on Employee Selection.
Computer terminal operating methods and word processing, database and spreadsheet software; Subfinder system.
Modern office practices, procedures and equipment.
Record-keeping techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Personnel Commission organization, purpose and goals.
District organization, operations, policies and objectives.
Applicable sections of state education code, Personnel Commission Rules Governing Classified Employees and Merit Systems.
Classified and certificated bargaining agreements.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette. Ability to: Administer a complex program with fluctuating workloads and tight deadlines.
Interpret, explain and apply District policies and procedures regarding classified personnel.
Perform automated human resources-related record keeping with a high degree of accuracy.
Prepare and file accurate summaries and reports in a timely manner.
Operate a computer terminal with speed and accuracy.
Use word processing, database and spreadsheet software with skill.
Make mathematical and statistical calculations quickly and accurately.
Establish and maintain effective relationships with those contacted in the course of work.
Work independently with little direction.
Meet schedules and time lines.
Perform a variety of specialized clerical and technical duties related to classified personnel.
Plan and organize work.
Lead the work of others.
Maintain complex and confidential records and files.
Work confidentially with discretion.
Communicate effectively both orally and in writing.
Operate a variety of office equipment such as a computer and calculator. Education, Training, and Experience:
Option One: Graduation from high school, G.E.D equivalency or higher. And, Three (3) years of progressively responsible human resources experience in a public agency. Option Two: Graduation from high school, G.E.D equivalency or higher. And, twenty-four (24) college semester units, from an accredited college or university - in good standings, in Business Administration, Public Administration, Psychology, Sociology or Behavioral Science. And, two (2) years of progressively responsible human resources experience. Option Three: Graduation from a, accredited four year college or university, with majors in Business Administration, Public Administration, Psychology, Sociology, Behavioral Sciences, or a related field. And, one year of paid progressively responsible human resources experience. Licenses; Certificates; Special Requirements:

Some assignments may require a valid California Driver License and proof of insurability.

PHYSICAL AND MENTAL DEMANDS

The physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out essential job functions. Lift, carry, push, pull, bend, twist, stoop, kneel, walk, run, and crawl. Perform light physical exertion. Lift 25 pounds. Carry 15 pounds. Reach in all directions. Stand, sit and walk for extended periods of time. Work at a desk, conference table or in meetings of various configurations. Read, interpret, and apply rules, regulations, policies and procedures
Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the selection authority to accommodate the limitation.

Examination Information Examination Information:

After the evaluation of minimum qualifications, examination parts for this recruitment may include, but are not limited to the following: scored supplemental questionnaire, written exam, performance exam, oral appraisal interview, physical ability test, oral presentation, project assignment, etc.

Applicants must submit a full application, including proof of Education (copies of degree, academic official or unofficial transcripts). Failure to attach any of the required documents will result in disqualification from this recruitment. The Personnel Commission reserves the right to change, alter, cancel, add or modify examination parts, as well as weights and dates.

The District offers eligible employees and their dependents medical insurance coverage with benefits as determined by the MUSD Health and Welfare Benefit Committee.

Vision care, Life insurance and EASE (Employee Assistance Services for Education) benefits are provided at no cost to all bargaining unit employees whose regular assignment is less than 4 hours.

Employees eligible for health and welfare benefits shall be allowed to supplement the District's health and welfare contribution to provide full coverage for all health and welfare benefits.

Questions regarding the definition of "eligible employee" should be directed to the Payroll & Benefits Department who can review your particular employment status and advise accordingly of your eligibility for benefits.

Please click for more information or visit the MUSD Benefits website:

01

INSTRUCTIONS: Your responses to the questions below will be reviewed as part of the recruitment process. Applicants are responsible for providing specific examples of relevant experience. You will not be allowed to clarify your experience once the application is submitted and all information will be reviewed as is. Make sure to attach all required documents. Only documents attached to your application will be used to evaluate your eligibility for this recruitment.

Answer the questions truthfully and accurately. Your responses to these questions will be further evaluated in upcoming examination parts, and any sign of intentional misinformation or exaggeration will result in disqualification from the recruitment process and possible bar from future employment opportunities with Montebello Unified School District.

The job-related questions are intended to identify the candidates who meet and exceed the minimum qualifications. Candidates deemed MOST qualified will be invited to continue in the examination process.

Type your name below to indicate that you have read and understood the above statement.

02

This classification requires proof of education to be submitted for the option in which you are trying to qualify under. There are three options to qualify for this classification, which are explained in detail in the following question. Proof of Education Disclaimer 1. Applicants MUST attach proof of the required education to their application. Failure to do so will result in disqualification from the recruitment process. 2. If Transcripts are being attached as proof of education, hey MUST list a graduation date or a confer. date.3.Foreign degrees/transcripts must be evaluated for US equivalency in order to be considered valid. Failure to attach proof of education following these guidelines will result in disqualification from the recruitment process. Type your name below to indicate that you have read and understood the above statement.

03

There are three options to qualify for the recruitment for Human Resources Specialist: Option One: - Graduation from high school, G.E.D equivalency or higher. - And, Three (3) years of progressively responsible human resources experience in a public agency. Option Two: - Graduation from high school, G.E.D equivalency or higher. - Twenty-four (24) college semester units, from an accredited college or university - in good standings, in Business Administration, Public Administration, Psychology, Sociology or Behavioral Science. - And, two (2) years of progressively responsible human resources experience. Option Three: - Graduation from a, accredited four year college or university, with majors in Business Administration, Public Administration, Psychology, Sociology, Behavioral Sciences, or a related field. - And, one year of paid progressively responsible human resources experience. All required documents must be scanned and attached with the submission of your application. This classification requires proof of highest completed education, driver license, and auto liability insurance. Your application will be disqualified if you do not attach the required documents for the option in which you claim to qualify. Which Option indicates that you meet the required Minimum Qualifications? Option 1 Option 2 Option 3

04

Which one of the following options best represents your highest completed formal education? Disclaimer: Proof of all claimed education MUST be attached to your application. Failure to do so will result in disqualification from the recruitment process. No formal education HS Diploma or GED HS Diploma and 24 college semester units Associates Degree Bachelor Degree or higher

05

This classification requires proof of a valid driver license. Did you scan and attach proof of your driver license to your application? Failure to do so will result in disqualification from the recruitment process. Yes No

06

This classification requires proof of valid auto liability insurance. Did you scan and attach proof of your auto liability insurance to your application? Failure to do so will result in disqualification from the recruitment process. Yes No

07

Which of the following statements best represents your progressively responsible Human Resources experience? I have less than one year of progressively responsible human resources experience I have between 1-2 years of progressively Human Resources experience I have between 2-3 years of progressively responsible human resources experience I have more than three years of progressively responsible human resources experience

08

Which of the following statements best describes your work experience processing paperwork required for classified and non-classified employment, retirement, termination, resignation, leave of absence, change of assignment, and other related information? I have limited or no background in this activity. I have done parts of this under others' direction. I have done this independently, but only occasionally. I have done this as a regular part of my job duties. I have done this extensively and at a high level of complexity.

09

Was this experience gained in a school district setting? Yes No

10

Which of the following statements best describes your work experience screening applications for employment? I have limited or no background in this activity. I have done parts of this under others' direction. I have done this independently, but only occasionally. I have done this as a regular part of my job duties. I have done this extensively and at a high level of complexity.

11

Was this experience gained in a school district setting? Yes No

12

Which of the following statements best describes your work experience researching, compiling, assembling, and distributing a variety of reports and data? I have limited or no background in this activity. I have done parts of this under others' direction. I have done this independently, but only occasionally. I have done this as a regular part of my job duties. I have done this extensively and at a high level of complexity.

13

Was this experience gained in a school district setting? Yes No

14

Which of the following statements best describes your work experience processing and maintaining employment forms and records? I have limited or no background in this activity. I have done parts of this under others' direction. I have done this independently, but only occasionally. I have done this as a regular part of my job duties. I have done this extensively and at a high level of complexity.

15

Was this experience gained in a school district setting? Yes No

16

Which of the following statements best describes your work experience communicating with other departments, as necessary? I have limited or no background in this activity. I have done parts of this under others' direction. I have done this independently, but only occasionally. I have done this as a regular part of my job duties. I have done this extensively and at a high level of complexity.

17

Was this experience gained in a school district setting? Yes No

18

Which of the following statements best describes your work experience researching and analyzing employment history records to resolve problems or respond to inquiries? I have limited or no background in this activity. I have done parts of this under others' direction. I have done this independently, but only occasionally. I have done this as a regular part of my job duties. I have done this extensively and at a high level of complexity.

19

Was this experience gained in a school district setting? Yes No

20

Which of the following statements best describes your work experience providing employment verification and other processes related to inquiries? I have limited or no background in this activity. I have done parts of this under others' direction. I have done this independently, but only occasionally. I have done this as a regular part of my job duties. I have done this extensively and at a high level of complexity.

21

Was this experience gained in a school district setting? Yes No

22

Which of the following statements best describes your knowledge and experience working with a variety of classifications or positions? I have limited or no background in this activity. I have done parts of this under others' direction. I have done this independently, but only occasionally. I have done this as a regular part of my job duties. I have done this extensively and at a high level of complexity.

23

Was this experience gained in a school district setting? Yes No

24

Which of the following statements best describes your work experience assisting a Human Resources department with special projects, as assigned? I have limited or no background in this activity. I have done parts of this under others' direction. I have done this independently, but only occasionally. I have done this as a regular part of my job duties. I have done this extensively and at a high level of complexity.

25

Was this experience gained in a school district setting? Yes No

26

Please describe your progressively responsible work experience related to Human Resources. Make sure to include the company name and Supervisor's name at the time and contact information. If you do not have such related experience, please type "N/A".

27

We do not accept resumes or review resumes. In addition, referral to a resume in lieu of a response on an application in not acceptable. Applicants submitting illegible or incomplete applications will be disqualified. Type your name below to indicate that you have read and understood the above statement.

28

Did you attach all the required documents to your application? This includes 1.Proof of education, 2. Copy of a valid driver license, and 3.Proof of auto insurance. Failure to attach any of the required documents will result in an automatic disqualification. Yes No

Required Question