We are seeking a highly organized and detail-oriented part time IT Project Coordinator to join our team. In this role, you will be responsible for supporting the successful execution of IT-based projects, ensuring that they are completed on time, within scope, and within budget. The ideal candidate will have a strong understanding of project management methodologies, excellent communication skills, and the ability to work collaboratively with cross-functional teams.
This is a part time job opportunity expect to last 1 year. Part time employees typically are limited to working 28 hours/week.
Only the first 50 applications will be considered. Work in this position is characterized by fiscal and operational management of municipal IT projects including direct responsibility for simple or routine projects. It is distinguished from that of higher and lower positions by the level of responsibility, degree of difficulty, independent thought, and action required to manage simple or routine projects and programs, and by the extent and level of related supervisory, managerial and/or administrative responsibilities. The scope and nature of specific projects determines the level of project coordination required. Responsibilities may vary according to work assignments. Plans, organizes, manages, directs, and participates in the work of municipal IT projects, including the development, procurement, successful implementation, and quality control of each project from inception to completion.
Prepares long-range plans in coordination with other City departments, divisions, and other public agencies; develops policies and procedures for establishing costs, schedule controls and coordinating activities.
Prepares requests for proposals and related documents, negotiates and administers contracts with project participants and service providers; supervises and coordinates the work of consultants and contractors; resolves conflicts in a timely manner satisfying project needs, the designer's concepts, and in keeping with budgetary constraints and established schedules.
Coordinates activities with other City departments including planning and building services, finance, legal and Alameda Municipal Power.
Analyses proposed and current project management regulations and develops recommendations for implementation compliance.
Prepares, reviews and presents various reports, resolutions and studies, including City Council staff reports and project status reports.
Provides and may coordinate staff and technical assistance to the City Council and to various boards, commissions or committees.
Prepares and administers project budgets; prepares cost forecasts, variances and critical paths including project closeout procedures.
Develops and maintains master project schedules, and identifies and resolves potential conflicts.
Administers various IT services, programs, and activities as assigned.
Develops goals, objectives, procedures and standards; determines priorities, staff assignments and work methods; confers with and advises staff on administrative policies, procedures and technical problems.
Participates in departmental budget preparation and administration.
May supervise, train and evaluate assigned staff.
Education/Experience
Any combination equivalent to education and experience likely to provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education : Graduation from an accredited four year college or university with major course work in public or business administration, planning, engineering, architecture, construction management or a related field.
Experience : Two years of responsible professional project management experience.
Knowledge
Familiarity with project management methodologies like Agile, Scrum, or Waterfall. Knowledge of public administration and municipal IT project management principles and practices; project budget preparation and administration; contract negotiation and implementation; applicable laws and regulations; technical, legal and financial problems commonly involved in the conduct of municipal IT projects and programs. A basic understanding of IT systems, software development processes, and infrastructure is preferred.
Ability
Excellent verbal and written communication skills. High attention to detail and a commitment to delivering quality work. Ability to effectively manage, coordinate and administer assigned IT project management projects and related activities, functions and services; manage multiple simple or routine projects simultaneously; plan, coordinate and direct assigned staff, activities, projects and programs; demonstrate effective leadership and gain consensus and support; develop and implement goals, objectives, policies, procedures, work standards and internal controls; review and analyze complex and technical information; draw valid conclusions and project consequences of decisions and recommendations; interpret and apply relevant federal, state and local laws and regulations; interpret and explain complex governmental regulations, policies and procedures; establish and maintain accurate records; plan, administer and evaluate work programs and schedules; prepare concise and comprehensive studies and reports; set priorities, meet deadlines, and make sound decisions; maintain level of knowledge required for satisfactory job performance; communicate effectively; act with resourcefulness, courtesy and initiative; establish and maintain effective working relationships with business partners, City officials, business and community groups, employees, other departments, divisions and agencies, and the general public; and supervise, train and evaluate assigned staff.
Other Requirements
Selected positions may require possession of a valid California Driver's License and satisfactory driving record as a condition of initial and continued employment.
Additional relevant licensing or certification may be required based upon project needs or requirements.
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