SUMMARY
The Manager, Tax Administration is responsible for performing mutual fund regulatory and tax reporting functions in a manner that ensures fund objectives are met for the clients of Ultimus Fund Solutions (UFS.) This position performs duties including the training and supervision of team members and the processes used by them.
KEY ACCOUNTABILITIES
TAX PREPARATION
Prepares and reviews estimated year-end income and capital gain distributions. Prepares and reviews Subchapter M and Excise tax provision work papers. Calculates fund distribution requirements to satisfy both income and excise requirements. Prepares tax work papers and distribution analyses for mutual funds. Makes determinations as to the fund tax status of investments and the identification of book and tax differences. Analyzes simple general ledger accounts to provide roll-forward of tax accounts and to identify items of income/expense that would require a tax treatment different than book. Provides training to fund administration team on department workflow processes and performs limited, preliminary product review on work to ensure adherence to department guidelines. Acts as additional level escalation point for issues and problems; resolves where appropriate to provide effective support. TAX COMPLIANCE AND REPORTING Researches, analyzes, interprets and prepares initial applications of federal and state tax laws and regulations, and court or other regulatory agencies rulings or decisions to meet compliance requirements and makes recommendations to management. Coordinates efforts with Financial Administration for the development of tax and regulatory compliance for reporting to regulatory agencies, Board of Directors, and Financial Officers. Maintains current knowledge of IRS tax law requirements. AUDIT ADMINISTRATION Acts as a liaison between UFS and external audit firms and regulatory agencies. Gathers information needed to respond to IRS and/or auditor requests in connection with formal or informal audits. PERSONNEL MANAGEMENT Manages associates within department including, but not limited to, hiring, training, and developing associates, delegating work assignments, writing, and conducting performance appraisals, salary recommendations, coaching and counseling, and administering corrective actions. Conducts one-on-one and team meetings with associates on a regular basis to discuss new procedures, problems, and issues. Establishes team and individual goals for department. Fosters performance of associates and the processes used by them; holds the associates accountable for their work. WORKING RELATIONSHIPS Mentors associates through instruction, coaching, providing real-time on-the-job experiences, modeling effective practices, and advising on methods used. Daily contact with the financial administration department regarding tax implications of investment activities. Contact as needed with regulatory agencies and audit firms regarding general information, resolution of issues and inquiries or reporting requirements. May perform other duties as required and assigned.
EDUCATION AND EXPERIENCE Bachelor's degree in business administration, tax, accounting, finance, or related field. 5-7 years of experience with mutual fund taxation and fund administration of mutual funds experience. 1-2 years of management and leadership experience. KNOWLEDGE Tax laws and procedures applicable to investment companies. Microsoft Office Suite. Adobe Acrobat. SKILLS AND ABILITIES Aligns associates with company values and goals. Plans and delegates the work of others. Motivates and inspires others. Assesses performance of self and associates to make improvements or take corrective action. Plans and develops systems and procedures to improve operating quality and efficiency of department in accordance with company policies and procedures. Troubleshoots issues utilizing creative and critical thinking skills. Multitasking, analytical, and organizational skills. Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness. Demonstrates personal integrity, responsibility, and accountability. Effectively uses resources such as time and information in conjunction with associates. Participates in solving problems and making decisions. Presents and expresses ideas and information, written and oral, clearly, and concisely. Actively listens to others to achieve understanding and supports an open exchange of ideas and information. Identifies needs, arranges for, and obtains resources to accomplish individual and department goals. Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations. Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion.
Equivalent education, experience, and KSA's will be considered.
Ultimus is an equal opportunity employer and does not discriminate on the basis of the applicant's or employee's race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, veteran or military status, genetic information, citizenship or any other status entitled to protection under federal, state or local anti-discrimination laws. No questions on our employment application are intended to secure information that is to be used for impermissible purposes.
