Personal/Executive Assistant To Ceo

Job Summary:
We are seeking a dedicated and organized Personal Assistant to support our CEO in managing daily tasks and ensuring smooth operations within the executive office. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills.
Responsibilities:
- Efficiently manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
- Perform clerical duties such as organizing files, handling correspondence, and maintaining office supplies.
- Demonstrate excellent phone etiquette when interacting with internal and external stakeholders.
- Transcribe notes and documents accurately to support the CEO in various tasks.
- Utilize QuickBooks for financial record-keeping and expense tracking.
- Proficiently navigate Google Suite to create documents, spreadsheets, and presentations.
- Assist in event planning and coordination for company functions or executive meetings.
- Maintain office efficiency by overseeing office operations and addressing any administrative issues.
Requirements:
- Previous experience in a similar role providing high-level administrative support.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Proficiency in QuickBooks for financial management tasks.
- Familiarity with Google Suite applications for document creation and collaboration.
- Experience in event planning or coordination is a plus.
- Excellent communication skills, both written and verbal.
- Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Join our team as a Personal Assistant to our CEO and play a pivotal role in supporting executive functions while gaining valuable experience in a dynamic work environment.
Job Types: Full-time, Contract
Pay: $30.00 - $40.00 per hour
Expected hours: 30 – 40 per week
Schedule:
8 hour shift
On call
Weekends as needed
Experience:
Microsoft Excel: 1 year (Required)
Microsoft Powerpoint: 1 year (Preferred)
Ability to Commute:
San Juan, PR 00909 (Preferred)
Work Location: Hybrid remote in San Juan, PR 00909