Police Administrative Analyst

Salary : $76,344.00 - $92,796.00 Annually

Location : South Gate, CA

Job Type: Full Time Classified

Job Number: 202400545

Department: Police Department

Division: Police Administration

Opening Date: 09/18/2024

Closing Date: 10/18/2024 5:00 PM Pacific

About the Position

Under general supervision, performs a variety of professional, technical, and analytical level tasks in support of the Police Department Administration Division, including, but not limited to, recruitment and selection, onboarding, and policy and procedure interpretation and implementation; conducts administrative studies and analysis of operations in order to solve budget, organizational, program, or procedural problems; acts as staff support to executive level management. Requires the exercise of independent judgement, initiative, and discretion based on knowledge of administrative policies and procedures and Police Department practices.

Class Characteristics
The Police Administrative Analyst is a journey level classification. Under general supervision, incumbents perform a full range of analytical duties to support the Police Department. Exercises independent judgement. This is a non-exempt FLSA position.

Supervision Received
Works under the general supervision of the Administrative Division Sergeant, Lieutenant and/or Captain.

Supervision Exercised
At the discretion of the Administrative Division Sergeant, may exercise technical and functional supervision over clerical staff, interns, or other staff as assigned.
Examples of Essential Functions

The following functions are typical for this classification. The incumbent may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices. Generally, the incumbent will be assigned the primary duties related to hiring and recruitment efforts. Essential duties and responsibilities may include, but are not limited to, the following:

Assists in the development of effective recruitment strategies, timelines and schedules, job bulletins, and job-related valid screening techniques; ensures adherence to rules and regulations, consistency, and fairness in the selection process.

Screens applications and assists in recruitment; schedules job related tests including written, oral, agility and performance tests; reviews, analyzes and compiles test results and establishes eligibility list; oversees some aspects of the background process; conducts criminal history and credit checks.

Participates in the development and implementation of new or revised police department programs, systems, procedures, and methods of operation, such as those administered and offered by NEOGOV.

Researches, analyzes, evaluates and recommends goals and objectives; assists in the development and implementation of policies and procedures, programs and services; carry out any special projects as required or directed by the Administration Command Staff.

Conducts the orientation processes for new hires; compiles, completes, and files related documentation.

Serves as the department Custodian of Records with the Department of Justice (DOJ) as it relates to the secured handling, storage, dissemination and destruction of "Live Scan" CORI records; Assist in the annual department purging/document destruction.

Issues uniforms and safety equipment to employees, ensuring uniforms and equipment comply with Police Department policies and regulations.

Assists in the development and implementation of safety equipment and uniform policies and procedures; orders new equipment and supplies as needed and ensures all issued equipment meets relevant safety standards and regulations; stays updated on public safety standards and best practices regarding uniforms and safety equipment.

Supports the relationship between the Police Department employees and the public by demonstrating courteous and cooperative behavior when interacting with visitors and city staff; maintains absolute confidentiality of work-related issues, employee records, and administrative division related information.

Represent the Police Department at professional, civic and government organizations and meetings as requested by the Administration Command Staff; may attend Budget, City Council meetings and other events at the request of the Administration Command Staff.

Works with the Intermediate Account Clerk in preparing, analyzing and coordinating the department budget through every phase of the budget process; approves invoices related to the Administration Division budget.

May provide assistance to other areas of the Administration Division in the absence of other support personnel.
Minimum & Desirable Qualifications

Education and Experience
Graduation from an accredited college or university with a bachelor's degree in human resources, public administration, business administration, psychology and criminal justice or a related field is required AND three (3) years of increasingly responsible professional experience in police administration and/or public sector Human Resources. Police related professional experience is desirable.

License & Special Requirements
Possession of a valid California Class C Driver's License and a satisfactory driving record is required at time of appointment and throughout employment in this position.

Knowledge, Skills and Abilities
Knowledge of: principles, practices and trends of police department operations and best practices, including personnel, purchasing, and budgetary operations; research and statistical methods; methods and techniques of recruitment and selection, classification, and job evaluation; principles and practices of program, project and services organization, administration and management; pertinent federal, state and local laws, regulations, ordinances and policies relating to public safety personnel administration; customer service principles, practices and methods; experience administering all facets of recruitment, onboarding using NEOGOV; report writing techniques and proper English usage.

Skill and Ability to: perform specialized administrative tasks; conduct research, perform analysis, and prepare and present reports of findings; work independently; interpret and apply related laws, ordinance, and policies; follow oral and written directions; evaluate the work of others; use computer and related software; communicate effectively both orally and in writing; and establish and maintain effective working relationships with others. Bilingual in English/Spanish is highly desirable.
Other Important Information California Department of Motor Vehicle (DMV) Pull Notice System:
An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.

Physical Demands and Work Environment
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to stand, walk, stoop, crouch and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, ability to adjust focus and perform office machine operations. Incumbents are not substantially exposed to adverse environmental conditions.

SPECIAL REQUIREMENTS OF POSITION
Police background check, finger printing, and medical clearance required.

RECRUITMENT PROCESS: Application Packets Must Include: A fully completed online employment application which:
Covers at least the past 10 years of employment history (or longer if you have other relevant experience). Responses to the supplemental questionnaire. Must be specific in describing your qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application. Individuals who require a reasonable accommodation to participate in any phase of the application or selection process must advise Human Resources and make such a request during the application process. Every effort will be made to provide a reasonable accommodation where requested. Selection Process: All application materials received by the application deadline will be reviewed and evaluated. All information supplied by applicants is subject to verification.

Application Review: The first phase will be a detailed review and appraisal of each candidate's application. This phase is for qualifying purposes only. There is no weight assigned to this phase. Those candidates who meet the minimum qualifications may be invited to the next phase. Oral Interview - (weighted 100%): A minimum of 70% must be obtained for placement on the Employment Eligibility List. Candidates who successfully complete all phases of the selection process will be placed on an eligibility list. Current and future vacancies will be filled from this list. Lists typically last for 12 months, but may be extended or abolished in accordance with the City's Civil Service rules and regulations. Pre-employment Process The City supports a Drug-Free Workplace. All potential employees are required to successfully complete a thorough background investigation, fingerprinting, and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). New employees must complete a verification form designated by the United States Department of Homeland Security, Citizenship and Immigration Services, that certifies eligibility for employment in the United States of America. Hiring of Relatives: Relatives of existing employees by blood or marriage will not be eligible for employment with the City if potential supervision, safety, security, or morale problems exist; or if potential conflicts of interest exist. Relatives include an employee's parents, children, spouse, brothers, sisters, in-laws, and step relationships.

The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.

Equal Opportunity Employer
The City of South Gate is an Equal Opportunity Employer. In compliance with all applicable Federal and State laws, it does not discriminate on the basis of race, religion, color, sex (including pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth or breastfeeding), sexual orientation, gender, gender identity, gender expression, national origin, ancestry, citizenship status, marital status, age, medical condition (cancer and genetic characteristics), genetic information, physical or mental disability (including HIV and AIDS), military or veteran status in its employment actions, policies, procedures, or practices.

The City of South Gate is a busy urban community consisting of residential, commercial, and industrial development, spread over 7.41 square miles. It is currently ranked the 59th largest city in California with a population of approximately 100,000. Strategically located along the 710 freeway, the City is just 12 miles southeast of downtown Los Angeles.

The City is in a state of revitalization with many new development projects on the near horizon. As we look to the future we are heartened by the many opportunities for economic growth. We are looking for (a) dynamic individual(s) to join our employment team and work alongside our civic leaders, residents, and business owners committed to promoting and maintaining a safe and prosperous community in which to live and work.

Non-Sworn Employee Benefits

Effective 07/01/2021 - 06/30/2024
Approved 07/31/2022

1. Medical Insurance CalPERS Health Plans. City pays Kaiser HMO rates for all plans. 2. Dental Insurance Principal Dental PPO and California Dental Network HMO options. City pays HMO dental rates. 3. Medical & Dental Opt Out City contributes a percentage of premium on a bi-weekly basis towards City's deferred compensation plan. 4. Superior Vision Insurance City pays 100% of premium 5. Life Insurance $50,000 Life and AD&D 6. Vacation Leave - (Pro-rated @ hire) 80 hours/year (1 to 4 yrs); 120 hours/year (5 to 9 yrs); 160 hours/year (10+ yrs). Maximum accrual of 350 hours Vacation Buyout up to 40 hours/yr by written request 7. Sick Leave - (Pro-rated @ hire) 120 hours/yr. Sick Payout If hired after 7/1/93, refer to MOU If hired after 7/31/22, no sick leave payout. 8. Personal Business Up to 50 hours per calendar year, deducted from sick leave bank. 9. Administrative Leave for Exempt Employees - Pro-rated @ hire 60 hours/yr. - Exempt Employees Only Maximum accrual of 80 hours. Administrative Leave Buyout up to 40 hours/year by written request. 10. Holidays 130 hours/yr., includes days between Christmas Eve and New Year's Day 11. Longevity Pay 1.5% for 5th through 10th Yrs; 2.0% for 10th+ through 15th Yrs; 2.5% for 15th+ through 19th Yrs; 3.0% for 20th+ Yrs. 12. Bilingual Pay for qualified employees in eligible positions Employees in positions eligible for bilingual pay must pass an exam. Verbal bilingual skills: $75/month Verbal, reading and writing Skills: $100/month Excellent verbal, reading, and writing skills with the ability to act as a Translator: $175/month 13. Communication Allowance for eligible Exempt Employees $100/month for use of personal cellular phone for City business in lieu of City issued phone. 14. Education Incentive Premium for PMMA Employees If not required by job classification $50/month for BA/BS degree $100/month for post-graduate degree 15. Equipment Mechanics Tool Allowance $600 per fiscal year for Equipment Mechanics 16. Deferred Compensation Voluntary Enrollment - Nationwide Retirement Solutions. Employer match of employee deferral up to $100/month. 17. Retirement CalPERS Classic Members - 2.7% at age 55 (5 year vesting period) Employee contributes 8.0% of Employee's Share of Normal Cost PEPRA Members - 2.0% at age 62 (5 year vesting period) 18. Retiree Medical Insurance $300/month stipend plus CalPERS fee, at retirement with 20 years of qualifying City service & continued CalPERS medical enrollment. 19. Educational Reimbursement $2,500 annual per individual. $3,000 for private university.

01

This position will require you to go through an extensive background investigation and polygraph examination. The background investigation will include but will not be limited to a check of your criminal, credit, employment, and education history. In addition, your family, friends, supervisors (current and past), co-workers and neighbors will be interviewed. Are you willing to provide the Police Department with the above information during the background investigation phase of the selection process? Yes No

02

I understand that an incomplete application may lead to disqualification from the recruitment process, and I have supplied all the applicable information in my application. Examples of incomplete/inaccurate information leading to disqualification include, but are not limited to noting incorrect department, leaving dates of employment blank, not attaching requested copies of certificates, leaving duties blank or noting "See Resume," etc. Yes No

03

Do you currently possess a valid California Class C Driver's License? Yes No

04

Do you possess a bachelor's degree from an accredited college or university AND three (3) years of increasingly professional experience in police administration and/or public sector Human Resources? Yes No

05

If you selected "Yes" to Question #4, please indicate the school that awarded your degree, and the area of study in which, you received your degree. Please note: a qualifying degree must be in the following: human resources, public administration, business administration, psychology, and criminal justice, or a related field. If you answered "No," to Question #4, please indicate N/A.

06

If you answered "Yes" to Question #4, please list your previous and current experience. Please include name of employer(s), position(s) held, duration of employment, and duties assigned. If you answered "No" to Question #4, please indicate N/A.

07

Are you fluent in English and Spanish? Yes No

08

How many years of experience do you have working in a police-related human resources field or in police administration? I do not have any related work experience. I have less than 1 year of related experience. I have more than 1 year but less than 2 years of related work experience. I have more than 2 years but less than 5 years of related work experience I have more than 5 years of experience.

09

If you answered "Yes" to Question #8, please list your previous and current employer(s) and position(s). If you do not have experience in this area, please indicate N/A.

10

Please list your related experience in working with POST regulations, legal aspects of the background investigation process, mandatory areas of investigation and best practices in the hiring process. If you do not have experience in this area, please indicate N/A.

Required Question