Police Clerk

Salary : $48,543.00 - $63,193.56 Annually

Location : Alhambra, CA

Job Type: Full Time

Job Number: FT242517

Department: Police

Opening Date: 08/26/2024

Closing Date: 9/13/2024 5:00 PM Pacific

Definition

The top salary range for this position currently reaches $63,193.56, PLUS, an excellent benefits package! The position will receive a 5.0% salary increase in July 2025, July 2026, and July 2027; bringing the top step salary to $73,154.52. **THIS POSTING MAY CLOSE ONCE A SUFFICIENT NUMBER OF APPLICATIONS IS RECEIVED. PLEASE APPLY IMMEDIATELY.** *Applications without a valid typing certificate will NOT be considered. See section on SELECTION PROCESS for criteria.**

Under general administrative direction, perform a wide variety of specialized clerical duties in support of the Police Department including to initiate, process, and maintain documents, correspondence and statistics; and to provide information and assistance to the public.

SUPERVISION RECEIVED AND EXERCISED:
Supervision is provided by Chief of Police or designee.

Essential Job Functions

Essential job functions may include, but are not limited to, the following: (These functions may not be present in all positions in this classification. When a position is filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change, or rescind work assignments as needed.)

Compile, type, record and file a wide variety of police records, reports, and materials including memoranda, letters, reports, complaints, declarations, booking information, restraining orders, fingerprint cards, warrants, citations, and crime and traffic reports; operate a computer terminal and printer to type, enter, modify, and retrieve a wide variety of police reports and records, memoranda, letters and other material; process, sort, file, copy and distribute crime reports, traffic reports, citations, petitions, and other materials to appropriate personnel; assign case numbers; enter data into computer system; assist Department personnel and the public in person and by phone including retrieving information and files, mailing out requested reports to outside agencies in accordance with established regulations, and providing general information regarding department policies, procedures and regulations; maintain the Department's warrant system including notification, tracking, and documentation on attempts to serve; access information from computerized warrant system; maintain a variety of police records filing systems; prepare and maintain legible, concise, and understandable activity logs; post, record, file, and issue receipts relating to the collection of various fees; supervise children of the prisoners as required; perform a variety of clerical duties including the preparation of forms and reports; respond to public inquiries in a courteous manner; provide information; resolve complaints in an efficient and timely manner; perform related duties and responsibilities as required. Maintain regular attendance.

Qualification Guidelines

To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities, and enable the individual to successfully perform the essential job functions of the position. A typical combination is:

Education and/or Experience:
Equivalent to the completion of the twelfth grade supplemented by specialized clerical training. One year of clerical work experience requiring public contact. Type 45 net words per minute.

Knowledge of:
English usage, spelling, grammar, and punctuation; basic business letter writing and report preparation; principles and procedures of record keeping, modern office methods, practices, procedures, and computer equipment.

Ability to:
Learn the organization, procedures and operating details of a law enforcement agency; learn to perform a full range of specialized public safety clerical work under minimal supervision; learn to correctly interpret and apply the laws, codes, policies and procedures related to the processing of law enforcement documents; learn to operate police radio equipment to transmit and receive information; maintain familiarity with City districts and boundaries streets, landmarks, and police jurisdictions; work courteously with the general public on the telephone or in person; make independent decision involving sensitive situations; maintain confidentiality of information; maintain accurate records and files; operate a variety of office equipment including a computer terminal; type at speed necessary for adequate job performance; communicate clearly and concisely, both orally and in writing; establish and maintain cooperative working relationships with those contracted in the course of work.

Licenses and Certificates

Possession of and ability to maintain a valid Class "C" California Driver's License.
PHYSICAL DEMANDS:
Ability to lift up to 10 pounds is required. Position requires prolonged sitting, standing, walking; reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily office activities. The position also requires the ability to get from one location to another in the course of doing business; grasping, repetitive hand movement, and fi ne coordination in retrieving and entering data using a computer keyboard. Additionally, the position requires near and far vision in reading work related documents and using the computer, and the ability to distinguish colors and acute hearing when providing phone and personal service; drive motorized vehicles; and operate a variety of law enforcement equipment.

WORK ENVIRONMENT:
Work is performed in a standard office setting and outside in sometimes tense, uncertain, and rapidly evolving circumstances. Employee may travel to different locations and may be exposed to inclement weather conditions, noise, vibration, dust, or potentially hazardous chemicals. Noise level in the work environment is usually high and the employee may be exposed to loud talking and frequent interruptions from telephones, City staff, and/or members of the public.

NOTE:

The duties, skills, and demands described here are representative of those that must be met to successfully perform the essential functions of the job. When appropriate, reasonable accommodations may be made to enable individuals with a disability to perform the essential functions of the position.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirement as a condition of employment.

SELECTION PROCESS:
Please complete an application online at www.governmentjobs.com or visit the City's website. Candidates must submit an application online and a typing certificate with a net speed of 45 wpm. Internet or electronic typing certificates will not be accepted. Certificates must be issued and dated within six (6) months of application submission date, obtained from a government agency, temporary employment agency, business college, or public school system. Failure to submit a valid typing certificate, along with your application, will result in disqualification from this recruitmentVisit the website for a list of possible agencies to obtain a typing certificate from.

Applications will be screened for qualifications and appropriate background and only the most qualified will be invited to participate in the examination process. Successful candidates must achieve a minimum passing score in each of the test components. Applicants will be notified by mail as to the test date, time, and location. The examination process will include the following:

Typing Certificate = Qualifying Written Exam = Qualifying Oral Interview = 100%

Candidates will be required to pass a City administered pre-employment physical and may be required to pass a thorough background investigation and polygraph examination as part of the Selection Process. Candidates who do not pass will be disqualified and removed from the eligibility list.

ACCOMMODATION:

Applicants with legal disabilities who require special testing arrangements must contact the Human Resources Department at least five (5) working days prior to the examination date.

The provisions of this bulletin do not constitute an expressed or implied contract and any provisions contained in this bulletin may be modified or revoked without notice.

Effective January 1, 2013, new members to CalPERS or an agency with CalPERS' reciprocity will be subject to the provisions of the Public Employees' Pension Reform Act of 2013 (PEPRA) and will receive 2% @ 62 benefit formula underwhich the employee pays 7.75% as a contribution to the PEPRA plan. Employees who are current members of CalPERS or an agency with CalPERS' reciprocity, or who have less than a six-month break in service between employment in a CalPERS (or reciprocal) agency will be enrolled in the 2.7% @ 55 benefit formula underwhich the employee pays 8% of the employee contribution to PERS. The City offers a Section 125 cafeteria benefit plan. The City does not participate in the Social Security System. City paid leave time (sick, vacation and holiday) available in accordance with City policies.

For our detailed benefits information, please see the

01

A typing certificate with a net speed of at least 45 words per minute is required to be considered for this recruitment. Certificates must be issued and dated within six (6) months of application submission date, obtained from a government agency, temporary employment agency, business college, or public school system. Did you attach a valid typing certificate? Yes No

02

Do you have one year of clerical work experience? Yes No

03

Do you possess experience working with the public (in-person and over the telephone)? Yes No

04

Please thoroughly explain your clerical work experience in public contact. If none applicable, then write N/A.

Required Question