Police Records Specialist Ii

Salary : $46,492.31 - $56,511.70 Annually

Location : Baldwin Park, CA

Job Type: Full-Time

Job Number: 2024-0710-018

Department: Police

Opening Date: 07/10/2024

Closing Date: Continuous

JOB SUMMARY POLICE RECORDS SPECIALIST II MONTHLY SALARY: $3,874.36 -$4,709.31 (MUST BE AVAILABLE TO WORK ROTATING SHIFTS, INCLUDING WEEKENDS) THIS RECRUITMENT IS TO FILL ONE FULL-TIME VACANCY IN THE BALDWIN PARK POLICE DEPARTMENT RECORDS BUREAU AND TO ESTABLISH AN ELIGIBILITY LIST TO BE USED FOR FUTURE VACANCIES. RECRUITMENT SCHEDULE Application Deadline: Continuous. First review of applications, Thursday, July 25, 2024.

This is a continuous recruitment and will remain open until filled. Applications will be reviewed in the order received. For earliest consideration, apply now. Applicants who submit applications after the first review deadline are not guaranteed to be considered for this recruitment; additional review of applications may occur on a monthly basis. Please note this recruitment may close at any time with or without notice.

The examination process will consist of a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire; therefore, it is to your advantage to provide as much detailed and relevant work experience. Please note that only applicants who are among the most qualified will be invited to participate further in the selection process.

THE POSITION
Under general supervision performs a wide variety of typing and general clerical duties as required.

This is the journey level class in the Police Records Specialist class series. Positions in this class are normally filled by advancement from Police Records Specialist I or when filled from the outside, require prior clerical experience comparable to that of a Police Records Specialist I. To view the job description, including the minimum qualifications of the Police Records Specialist I, please click here.

A Police Records Specialist II is expected to perform assigned duties with only occasional instruction or assistance and work is normally reviewed only on completion. Adequate performance at this level requires the knowledge of department policies and procedures.

SUPERVISION RECEIVED AND EXERCISED
General supervision is provided by management, professional, technical, or higher-level clerical positions. Functional or technical supervision may also be received from department staff. Functional or technical supervision may be provided to other clerical classes.

ESSENTIAL FUNCTIONS

As defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodation will be made as required. This job announcement does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to the following:
Types a variety of documents including reports, letters, forms, and other materials from oral direction, rough draft, forms, copy, notes, transcribing machine recordings or other sources.
Performs a wide variety of clerical work including typing, proofreading, filing, coding, check and recording information on records.
Sorts and files materials by established categories; looks up information and materials in files; records information, notes final dispositions.
Operates a computer data terminal to send and receive a wide variety of information.
Answers telephones; relays messages; receives and refers complaints; and gives answers to routine questions.
Assist public at the counter, giving and receiving information and directing to proper department.
Explains to the public how to complete various forms, applications and licenses, and assists in completing these documents when necessary.
Compiles information and data for statistical and financial reports; maintains a variety of statistical records; checks and tabulates statistical data and prepares statistical reports.
Performs record keeping for various funds and expenditures.
Maintains and processes personnel and payroll records.
Maintains inventory records; processes purchase requisitions; maintains purchase order records; resolves errors in orders received and invoices.
Orders office supplies; submits expense claims.
Operates adding machine and other office equipment including work processing equipment.
Receives, sorts, and distributes incoming and outgoing correspondence; schedules appointments and various meetings, and issues, receives, types and processes various applications, permits, and other forms.
May train, supervise and be responsible for the work of other temporary or permanently assigned clerical support personnel.
May provide temporary and/or vacation relief in similar occupational fields as necessary.
Performs matron duties as assigned.
Supports the relationship between the City of Baldwin Park and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. KNOWLEDGE OF: English usage, spelling, grammar and punctuation.
Office methods and equipment.
Organization, procedures, and operating details of City department to which assigned.
Modern office methods, practices and procedures including composition and format of business correspondence.
Modern office equipment operation, including computer terminals.
Office supervisory practices and public relations. ABILITY TO: Type at a speed of not less than 40 words per minute from clear copy.
Perform routine clerical work.
Learn to operate office machines and equipment and learn office methods, rules, and policies.
Understand and carry out oral and written directions.
Interpret and apply administrative and departmental policies, laws and regulations.
Compile and maintain complex and extensive records and prepare reports.
Understand and carry out oral and written directions.
Set up and produce a variety of letters, reports, and related materials on a typewriter and/or computer terminal.
Maintain complex clerical records and to prepare detailed reports from such records.
Type accurately at a speed of 40 works per minute.
Establish and maintain effective working relationships with other City personnel and the public.
Supervise, train and evaluate assigned clerical staff as necessary. MINIMUM QUALIFICATIONS EDUCATION, TRAINING, AND EXPERIENCE GUIDELINES:
Any combination equivalent to education, training, and experience, that could likely provide the required knowledge, skills, and abilities, would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: High School Diploma or GED equivalent is required; and Two (2) years of general clerical experience comparable to that of a Records Specialist I, supplemented by specialized clerical courses. To view the complete job descriptions, for the Police Records Specialist class series, please use the following links:
Police Records Specialist I Police Records Specialist II SUPPLEMENTAL INFORMATION

Applications must be submitted online. Employment application and supplemental questions must be completed. Resumes will not be accepted in lieu of a City application. Applicants must be specific in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitution for a completed application. If you submit multiple applications, only the most recent application will be considered. Application materials will be screened in relation to the criteria outlined in the job announcement. Applicants whose qualifications best meet or exceed the requirements and needs of the City will be invited to participate further in the selection process. Copies of the required certifications must be submitted with the application. Possession of the minimum qualifications does not ensure continuing in the recruitment process. The selection process may include a written examination, a panel interview, and other testing processes designated to predict successful job performance.

It is the applicant's responsibility to notify Human Resources of any changes to their contact information.

The successful candidate will be required to undergo a reference / background check and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Baldwin Park utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.

Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.

City of Baldwin Park Karina Rueda, Human Resources/Risk Manager(626) 960-4011, extension 113 "The City of Baldwin Park is an Equal Opportunity Employer"

We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability or other applicable legally protected characteristics.

RETIREMENT CLASSIC MEMBERS 2.7% @ 55 formula Employee pays 8% of CalPERS employee contribution PEPRA MEMBERS
2% @ 60 formula
Employee pays 5.5% of CalPERS employee contribution

MEDICAL & DENTAL INSURANCE City will contribute to $1,600/mo Up to $200.00/Mo of the balance can be taken as additional compensation or deferred compensation VISION INSURANCE (Vision Service Plan) City will contribute up to a maximum premium cost of $32.12/ mo LIFE INSURANCE (The Standard Insurance) City shall provide a $50,000 term life and AD&D insurance. Additional term life and AD&D insurance , paid by EE SHORT/LONG TERM DISABILITY (The Standard Insurance) City pays 100% of the employee premium Max benefit of 66 2/3 of their current base salary up to $8,100/ mo max 30 day waiting period DEFERRED COMPENSATION City contributes 2% of employee's unadjusted biweekly base salary into a City sponsored deferred compensation plan. HOLIDAYS 4/10 schedule will receive two (2) ten (10) hour days of floating leave, for a total of 110 hours 3/12 schedule will receive one (1) twelve (12) hour day of floating leave, for a total of 120 hours 5/40 schedule will receive three (3) eight (8) hour days of floating leave, for a total of 104 hours *In lieu of MLK Day, each EE shall receive one (1) ten (10) hour day of floating leave, regardless of whether the EE is on the 4/10 schedule, the 3/12 schedule or the 5/40 schedule, each fiscal year

HOLIDAY BANK Employee may accumulate up to a max of one hundred (100) hours Payout of unused hours in excess of 100 will be removed from the employee's holiday bank hours accrual on January 1 and paid in their straight time hourly rate no later than June 30 SICK LEAVE & INCENTIVE PROGRAM Accrue 3.693 hours for each pay period The maximum accrual 300 hours, 600 hours or 900 hours Excess hours will be removed from the EE sick leave hours accrual, calculated at their straight time hourly rate, paid at no less or no more than 50% of the total value paid in December VACATION 1-5 years, 3.6923 PP (accrual =96 hours, max 192) 5-10 years, 4.6153 PP (accrual=120 hours, max 240) 10-15 years, 5.5384 PP (accrual =144 hours, max 288) 15-20 years, 6.4615 PP (accrual= 168 hours, max 336) 20 years, 7.3846 PP (accrual =192 hours, max 384) COMPENSATORY TIME Cap of one hundred and fifty (150) hours placed on compensatory time off EE bank shall be reduced to seventy five (75) hours or less on or before December 31st BILINGUAL PAY $150.00 per month for Spanish, Chinese, Japanese, Vietnamese, Tagalog, and Sign Language SPECIALTY ASSIGNMENT EE to train other EE will receive training pay at $150/ mo not to exceed four (4) months Compensating January 1, 2015, a trainer who has been employed ten (10) years or more, will receive $200/ mo not exceed four (4) months The Chief may authorize an additional two (2) months of training The following positions are eligible for pay; Dispatch Trainer, Records Trainer, Parking Enforcement Trainer Jail Searches: $150/mo Detective Bureau Secretary: $150/mo EDUCATION/ POST CERTIFICATE AA/AS degree will receive $100 per month BS/BA degree will receive $200 per month POST CERTIFICATE P.O.S.T Supervisory Certificate will receive $310/ mo UNIFORM/ EQUIPMENT ALLOWANCE The city will provide $500.00 per fiscal year TUITION REIMBURSEMENT Amount not to exceed $1,500 per fiscal year FUNERAL EE killed while in the course and scope of employment during scheduled hours of work the city will pay up to $10,000 in funeral expenses COMPUTER LOAN PROGRAM Up to $1,500 interest free loan and payroll deduction

01

Completion of the following supplemental questionnaire is REQUIRED. The information you provide will be evaluated to determine your eligibility to participate in the next phase of the recruitment process. Please be detailed and include all information requested. Comments such as "see resume" or "see application" are not valid responses. All submitted information is subject to verification at any time during the recruitment and selection process. Falsification of any information or failure to complete this questionnaire as instructed may result in disqualification. I understand and will abide by the above information and instructions (Please type your full name.)

02

Do you possess a High School Diploma or GED equivalent? Yes No

03

Do you have two (2) years of general clerical experience? Yes No

04

If you answered "Yes" to the previous question, briefly list related work experience by including the following: 1. Employer Name 2. Position Title 3. Employment Dates 4. Work Hours/Week 5. Job Functions / Areas of Responsibility. If you answered "No" please type N/A.

05

Please list specialized clerical courses you have completed. If none, please type N/A.

Required Question