Program Coordinator, School Of Extended Learning

Salary: $58,656.00 - $67,455.00 Annually

Location : Governors State University, IL

Job Type: Professional/Civil Service Status

Remote Employment: Flexible/Hybrid

Job Number: CS2024000030

Division: Provost

Department: Continuing Education

Opening Date: 09/06/2024

Closing Date: 9/20/2024 11:59 PM Central

FLSA: Non-Exempt

Bargaining Unit: 0

Description

Governors State University and the invite qualified candidates to apply for the position of Program Coordinator. The SXL Program Coordinator is responsible for performing a variety of direct and supportive duties and activities for noncredit programming and student success. Incumbents in this position learn and perform a range of duties as assigned, working independently, and exercising judgment and initiative to provide and support the coordination, facilitation, and implementation of workshops, classes, trainings, and events.
Essential Responsibilities

50%
Performs administrative and programmatic work for various SXL programs to include program development, faculty and instructor assignment, student recruitment, enrollment, and reporting. Surveys faculty availability for scheduling, maintains classroom matrix, and coordinates instructional activities and events. Evaluates programs and curriculum; proposes and assists in developing program changes; implements program modifications based upon evaluation results. Coordinates the selection of instructional materials, supplies, and equipment to support the implementation of SXL standards. Coordinates program budgets relating to curriculum development and instructional material's needs.

35% Administers SXL database(s); ensures validity/accuracy of data via reconciliation of data from multiple sources, including Colleague, Enrole system, and SXL databases. Enters courses into Enrole system using coding tools. Assists with student registrations, monitors enrollment, and maintains student records and files. Learns and applies emerging technologies, as necessary, to perform duties in an efficient, organized, and timely manner. Collaborates with Director to improve and sustain a long-term professional growth framework using a data-driven approach that supports the implementation of services for SXL programs and students. 5% Assists various SXL personnel to plan, organize, and coordinate on- and off-campus community outreach events to attract and inform prospective SXL students, programs and available resources. 5% Coordinates with university departments, offices, and community organizations to best serve students' needs. 5% Attends a variety of meetings and training sessions as required. Performs related other duties as assigned. Competencies: Knowledge of structural and operational elements of non-credit SXL programs offered. Knowledge of methods, practices, and techniques of improving student learning through the removal of barriers. Knowledge of basic principles, practices, and procedures of grant funding and compliance. Knowledge of modern office practices, methods, and computer equipment and applications related to assigned work. Knowledge of basic principles of record keeping and file maintenance. Demonstrated ability of English usage, spelling, vocabulary, grammar, and punctuation. Demonstrated techniques for providing a high level of customer service by effectively dealing with the public, students, faculty, and staff including individuals of various ages, disabilities, various socio-economic and ethnic groups. Ability to learn, interpret, and apply rules, regulations, policies, and procedures. Ability to learn and understand the organization and operation of the SXL as necessary to assume assigned responsibilities. Ability to perform responsible administrative support work with accuracy, speed, and minimal supervision. Ability to organize, maintain, and update student records and files. Ability to understand and follow oral and written instructions. Ability to organize own work, set priorities, and meet critical time deadlines. Ability to use English effectively to communicate in person, over the telephone, and in writing. Strong interpersonal and written communication skills. Understand scope of authority in making independent decisions. Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Ability to collaborate with people from diverse backgrounds, establish effective relationships with faculty, students, staff, and clients. Commitment to providing excellent customer service. Knowledgeable in applicable computer applications and/or software. Have an excellent work ethic, interpersonal skills and be willing to contribute to the
development of new procedures for continual improvement.

Starting Salary: $58,656.00(This is a non-unionized position. Salary starts at the base and is determined based on Education and Experience exceeding the minimum qualifications).This position qualifies for an expansive suite of fringe benefits, including various insurance options, paid time off, retirement and investment options, and tuition waivers. Visit: . Required and Preferred Qualifications

REQUIRED: COLLEGE/UNIVERSITY TRANSCRIPTS, WHICH INCLUDES THE EARNED DEGREE AND CONFERRED DATE MUST BE ATTACHED FOR CONSIDERATION OF THIS POSITION (See "Special instructions to applicants" section below)

Required Education and Experience Bachelor's degree. Five years' experience in developing systems and coordinating multiple initiatives. Desired Education and Experience Three years' experience in higher education. Experience in higher education developing curriculum or non-credit courses. Proficiency in Microsoft Office and strong capacity to learn new systems and software. Knowledge of the region and external partners. Familiarity with coding. For more details, visit:

REQUIRED ATTACHMENTS: Cover Letter Resume List of Professional References College Transcript (To have your college credits considered to meet the minimum qualifications, you must attach a copy of your college/university transcripts which includes the earned degree and conferred date.) Supplemental Information DOCUMENTATION REQUIREMENT:
For consideration, applicants are required to attach the following:
1: All College/University Transcripts.
2: Online Application - Must be fully completed, include all dates of employment, employment status (full-time or if part-time, include percentages), job duties and responsibilities (full details).
3: Cover Letter.
4: Resume.
5: A list of three Professional References (We will only contact your references if you are a finalist).

RESIDENCY REQUIREMENT:
Illinois residency required within 180 days of the hire date. CREDENTIAL ASSESSMENT EXAM DETAILS:
This vacancy involves a Credential Assessment Examination which consist of a review and rating of the applicants Education, Experience, Licenses, and other qualifications. Applicants are required to provide electronic documentation as listed above to verify that the minimum qualifications for this position has been met.

VETERAN'S PREFERENCE POINTS:
Veterans may be eligible to receive additional points on a passing final examination score. To determine eligibility, submit one of the following documents to the Department of Human Resources:
1: Department of Defense - DD214 / DD215
2: National Guard - NGB22 Form
3: Discharge Orders
4: Reserves - DD256 Discharge Certificate

Note: Documentation must be received by the closing date of this posting. This position qualifies for an expansive suite of fringe benefits including, various insurance options, paid time off, retirement and investment options, and tuition waivers. Visit: https://www.govst.edu/benefits/

01

Have you completed the entire application including beginning and end dates of employment, full time/part time status, percentages, and full details of work performed? Yes No

02

Have you attached a copy of your college/university transcript to have your college credits considered for meeting the minimum qualifications? Yes No

03

What is the highest level of education attained? GED HS eequivalent High School Diploma Associate's Degree Bachelor's Degree Master's Degree Doctorate Degree ABD

04

What academic discipline did you earn your degree(s) in?

Required Question