As the Receptionist at AIREKO, you will be the first point of contact for our company.
Your role is pivotal in creating a welcoming environment for guests and providing administrative support across the organization.
We're searching for a dedicated individual who is personable and professional, ensuring all front desk activities are completed accurately and delivered with high quality and in a timely manner.
Responsibilities: Greet and Welcome Guests : Ensure that all guests are attended to promptly, directing them to the appropriate person or department.
Telephone Duties : Answer, screen, and forward any incoming phone calls while providing basic information as needed.
Mail and Delivery : Receive and sort daily mail/deliveries/couriers.
Ensure timely distribution within the office and handle outgoing mail and packages.
Appointment Management : Schedule and manage appointments for staff, ensuring that meeting rooms and equipment are prepared.
Document Management : Assist with filing, photocopying, transcribing, and faxing for various departments.
Inventory Management : Keep an inventory of front desk supplies and order replacements as required.
Liaison : Work closely with other administrative staff and act as a liaison between the construction staff and clients when needed.
Data Entry : Enter and update information within our internal database, ensuring accuracy and integrity of the data.
Safety : Maintain awareness of site-specific safety protocols, especially when coordinating visits or tours.
Additional Tasks : Perform other clerical receptionist duties such as maintaining cleanliness in reception area, assisting with organizing company events, and other tasks as needed.
Qualifications: Education : High School Diploma or equivalent.
Additional qualifications in Office Administration or a related field will be a plus.
Experience : Proven work experience as a Receptionist, Front Office Representative, or similar role.
Experience in a construction environment is a plus.
Communication Skills : Excellent written and verbal communication skills.
Bilingual: Spanish and English Technical Skills : Familiarity with office gadgets and applications (e.g., e-calendars, copy machines, fax machines, etc.).
Organizational Skills : Ability to multitask and prioritize tasks.
Must possess strong organizational skills with attention to detail.
Customer Service : Strong customer service attitude with an ability to interact with clients, vendors, and internal teams.
Problem Solving : Ability to address emergencies or unexpected challenges with calm and poise AIREKO is proud to be an Equal Employment Opportunity and Affirmative Action employer.
The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, religion, sexual orientation, gender identity, gender expression, national origin, age, disability status, genetic information, military or veteran status or any other applicable legally protected considerations made unlawful by federal, state, or local laws.
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