Senior Administrative Analyst

Salary: $8,418.00 - $10,232.13 Monthly

Location : El Segundo, CA

Job Type: Full-Time

Job Number: 24/25-1010

Department: RECREATION, PARKS, LIBRARY

Opening Date: 10/10/2024

Closing Date: Continuous

Max Number of Applicants: 150

Description

Currently, there is one vacancy in the Recreation, Parks, and Library Department. The eligibility list established from this recruitment may be used to fill other vacancies as they occur.

This position is open until filled; however, candidates are encouraged to apply immediately. Only online applications will be accepted for this recruitment. This recruitment requires a compelling cover letter and resume be submitted with the online application to be considered complete. This recruitment process is open on a continuous basis and will close after receipt of the first 150 applications from qualified applicants. Interested individuals are encouraged to apply immediately. Only online applications will be accepted for this recruitment. The first review of applications will be completed on Thursday, October 24, 2024 or after receipt of 150 applications, whichever occurs first.Applications received after Thursday, October 24, 2024, may not be considered. Applicants appearing best qualified based upon a review of the application and responses to supplemental questions will be invited to participate in the testing process.

The ideal candidate will have excellent administrative, analytical and financial management skills in a fast-paced work environment. Experience creating, managing and administering budgets including writing detailed reports and assessments is critical. Experience working with regional, State and Federal agencies on grant management; the ability to work well on a team and develop and maintain strong interpersonal working relationships is highly desirable.

Under general supervision, provides and coordinates professional administrative, analytical and financial management support to department operations and/or programs.

Essential Job Functions

Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.

Characteristic Duties and Responsibilities:

Positions in this classification typically perform duties at a level of complexity represented by the following types of responsibilities:
Performs complex financial management services for a City department;
Participates in department budget development and preparation;
Monitors and analyzes budget related activities, identifies trends and practices, prepares reports and recommends action;
Participates in the development of department goals and objectives;
Coordinates and facilitates financial management functions including department accounting, purchasing, payroll and related activities;
Administers designated contract or grant-funded program activity;
Performs research and statistical analyses;
Prepares and presents reports of findings and recommendations;
Prepares manuals, documents, resolutions or publications relating to administrative, fiscal or operational issues;
Leads or participates in committee activities;
Represents the department and coordinates activities among City departments, agencies and organizations, and the community;
May serve as coordinator, facilitator and point of contact for major and complex Citywide administrative/ operational systems or functions;
Monitors, coordinates and facilitates work of external consultants on designated systems;
Conducts or administers designated administrative and financial management program functions;
Ensures appropriate tracking, accounting and reporting requirements are met;
Prepares related proposals, reports and records; and
Provides assistance to department management, other City personnel and the public regarding administrative, fiscal or operational issues, policies and procedures. Knowledge, Skills, and Other Characteristics:
To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Knowledge of: Principles of municipal administration, accounting and auditing, budget and grants management; Organization and functions of the assigned municipal department; Computer applications in administrative functions; Related laws, ordinances and regulations; Principles of research, statistical analysis and report preparation; and Basic principles and practices of supervision. Skill in: Performing complex professional administrative and analytical work; Interpreting and applying laws, ordinances and policies; Conducting research, analyzing statistical and other data, and preparing and presenting reports; Providing information and explaining laws, policies and procedures to others; Working cooperatively on internal and external committees and task forces; Communicating effectively orally and in writing; and Establishing and maintaining effective working relationships with other department staff, other City employees and the public. Working Conditions:
Typical office environment.

Licensing/Certification Requirements:
None.
Qualifications Minimum Qualification:

A combination of experience and training that would likely provide the required knowledge, skills and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: Two (2) years of progressively responsible governmental administrative experience.

Education: A Bachelors degree in Business Administration, Accounting or a closely related field. Graduation from high school or GED supplemented by college coursework.

Supplemental Information Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity, Equity, and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging.

SUPERVISORY AND PROFESSIONAL EMPLOYEES ASSOCIATION (S&P)
Benefits Summary
Effective 10/1/2018 - 04/24/2023

Retirement:
Miscellaneous employees - PERS Tier I - 2%@55. PARS Supplemental Retirement Plan (.5@55) - members pay 100% of the PARS cost through payroll deduction. Plan closed to new bargaining unit members as of 10/1/12. PERS Tier II-2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members. Tier I and II members pay 8% of pensionable income. Single highest year coordinated with Social Security and Medicare. PERS 2%@62 for new employees/members hired on or after 1/1/13. Three year average coordinated with Social Security and Medicare. Members pay 50% of normal cost (6.75%).

Medical Contribution: The City provides health plans through CalPERS. The City contributes the minimum monthly amount statutorily required by the Public Employees Medical and Hospital Care Act (PEMHCA). Effective January 1, 2024, the City contribution is $1,750 per month. Employees pay the balance of the medical premium through a pre-tax payroll deduction.

Retiree Medical - City offers paid retiree medical insurance at same rate as active employees.

Longevity Pay: Up to $449.38/month for 20 years of service.

Certification Pay: Up to $449.38/month with Department Head approval.

Bilingual Pay: Up to $224.69/month with Department Head approval.

Optical/Dental/Life and AD&D: City provides fully paid dental and optical insurance for the employee and all eligible dependents, up to $184.25 per month.

Flex Plan: Section 125 Plan, allows for payment of employee paid insurance, medical treatment, and dependent care expenses with pre-tax dollars.

Life Insurance: $50,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates.

State Disability Insurance: Coverage provided through State Employment Development Department for short-term disability. Costs borne by union employees.

Long-Term Disability: City provides fully-paid LTD insurance. Continuance of 66 2/3% of first $9,750 of employee's salary. Applies to non-job related occurrences. 60-day waiting period.

Holidays: 12 fixed paid holidays; Additional 10 or 9 hours of personal leave/ floating holiday per year according to employee assigned schedule.

Vacation Leave: 96 hours (1-5 years); 120 hours (6-10 years); 144 hours (11-15 years): 176 hours (16+ years). Leave can be used after 6 months of service. Annual cash conversion option.

Sick Leave: 8 hours per month.

Bereavement Leave: Three (3) working days or 40 hours where travel is 500 miles or more) for qualifying incident.

Tuition Reimbursement: Up to $2,000/year for tuition and books.

Cell Phone Stipend: $80/month for employees who opt to use their own device in lieu of City-issued phone.

Uniform Allowance: $400/year for certain classes.

Other: Voluntary participation in Credit Union, Mission Square 457 Deferred Compensation Program.

Revised: 1/11; 11/11; 12/11; 12/12; 2/13; 1/14; 6/14; 1/16; 9/16; 1/17; 1/18; 12/19; 1/21; 8/22

01

The information provided in the following supplemental questions will be used in conjunction with the application materials to determine whether the qualification requirements are met. The best qualified candidates will be invited to participate in the selection process. When applying for this position, I understand that I must thoroughly complete the Education and Work Experience sections of my application. A compelling cover letter and resume are required to be submitted with the online application in order to be considered complete. I have read the above statement and acknowledge that failure to provide sufficient detailed information may result in my application being rejected. Yes, I acknowledge No, I do not acknowledge

02

Please select your year(s) of increasingly responsible governmental administrative experience: Two or more years At least one, but less than two Less than one I do not have any governmental administrative experience

03

Please describe your governmental administrative experience, highlighting any experience that you have in this capacity. Include the years of each related position you held, your specific job duties that relate to the requirements of a Senior Administrative Analyst, and the duration and frequency with which you performed this function. Please be specific in your response.

04

Please describe your experience with developing and administering budgets. Please list organization name, budget amount you were responsible for, and budget related documents you prepared. If no experience, please type "N/A."

05

Please select the highest level of education completed: Master's Degree Bachelor's Degree Associate's Degree Some College or Certification(s) High School Diploma or equivalent I do not have education equivalent to the 12th grade

06

Please describe your experience with grant writing and grant administration.

07

Please list your experience working with Councils, Boards, or Commissions. If no experience, please type "N/A."

08

Please describe your level of expertise with Microsoft Word: Advanced Intermediate Beginner I have no experience using Microsoft Word

09

Please describe your level of expertise with Excel: Advanced Intermediate Beginner I have no experience using Microsoft Excel

10

Please describe your level of expertise with PowerPoint: Advanced Intermediate Beginner I have no experience using PowerPoint

11

Do you now, or have you in the past, worked for a municipality (City)? Yes No

Required Question