Workday Functional Lead: Graduate School

Posting Details


Posting Details




Position Number: 129969


Title: IT Systems Analyst


Functional Title: Workday Functional Lead: Graduate School


Category Status: 33-Exempt Regular


Applicant Search Category: Staff


University Authorized FTE: 1


Unit: GRAD-Graduate School


Campus/College Information:


Founded in 1856, University of Maryland, College Park is the state's flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation's legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation's capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.




Background Checks


Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify someone from employment. Prior to any adverse decision, finalists have an opportunity to provide information to the University regarding the background check.




The University reserves the right to rescind offers of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.




Offers are contingent on providing proof of employment eligibility in the United States no more than 3 days after the initial start date. If this proof is not provided within this timeframe, the offer may be rescinded or employment terminated.




Position Summary/Purpose of Position:


The Elevate Program is moving the University of Maryland Fearlessly Forward, leading the transition from legacy mainframe student systems to Workday Student. To achieve the program's goals, the Graduate School is seeking a dynamic, highly skilled and experienced professional to join our team as the Workday Functional Lead for the Workday Student Graduate School domain. This is a full-time permanent position in the Graduate School.




The Workday Functional Lead for the Graduate School is responsible for driving decisions related to design, configuration, and testing of business processes as well as providing policy recommendations and business requirements for the Workday configuration. This includes graduate admissions and deferrals, tuition remission, fellowships/awards, graduate assistantships, student records, degree requirements, policy waivers, leaves of absence, grievances, and the typical graduate student life cycle as relevant to the enterprise student information system.




This position will be a part of the Workday Student implementation team but will retain formal reporting within the Graduate School. As part of a broader cross-functional implementation team, the Functional Leads across units will collaborate and coordinate with key Elevate team members to meet program deadlines and deliverables overseen by Elevate Program governance. They will also convey and represent the needs and requirements of their business unit.




This role reports to the Assistant Dean of the Graduate School. This role works closely with other Student Functional Leads, the Student Product Owner in the Division of Information Technology (DIT) and the Student Graduate School Workday Analyst (DIT). Following the Workday Student implementation the incumbent will serve as a member of the Graduate School advisory staff team and provide support to Graduate School staff and collaborators, evaluate upgrades, operationalize changes, support configurations, lead continuous process improvements, collaborate with DIT, and provide guidance as the Student Graduate School Workday expert.




This position is considered essential and may be required to work at the normal location or an alternative location during a major catastrophic event, weather emergency, or other operational emergencies to help maintain continuity of university services.




Responsibility Areas Workday Expertise


Learn Workday Student processes & functionality and gain expert level knowledge of the Workday Graduate Student domain. Develop a deep understanding of UMD's Finance and HCM processes that relate to the Student system. In particular, understand the changes, challenges and opportunities that the implementation of Workday Student will have in areas such as graduate student admissions, records, assistantships, tuition remission, degree requirements, and related operations.




Perform the duties within the below functions:


Design: Understand and provide current state context to future state designs


Campus Teams: Facilitate requirements gathering from campus


Change Impacts: Change impact validation


Decisions: Drive functional decisions for functional area within the project team


Technical Workstreams: Participate in requirement drafting sessions for other workstreams


Data Conversion: Validate data for data conversion


Testing: Gather, document, and execute test scenarios


Training: Prepare training materials




Benefits Summary Top Benefits and Perks:




Exempt Benefits Summary




Minimum Qualifications:


Education:


Bachelor's Degree required.




Experience:


Minimum of seven years (7+) of progressively responsible experience with graduate school-related operations in a higher education environment or a combination of functional and graduate school ERP implementation experience.


Experience implementing a modern student information system or extensive experience using UMD's student information system/student accounts system.


Demonstrated experience leading system or technology implementation initiatives, including project management, team building leadership, and staff supervision.


Experienced knowledge of federal, State, agency, and university policies, and operational processes and procedures as related to graduate education.


Experienced knowledge of the typical graduate student life cycle, from admissions through graduation, and the typical student record information associated with the typical graduate student life cycle.


Experience working with collaborative offices related to the graduate student life cycle, including admissions, international student services, university registrar, graduate program directors and coordinators, etc.




Knowledge, Skills and Abilities:


Demonstrated experience in adapting new technologies.


Ability to work with collaborative offices related to the graduate student life cycle, including admissions, international student services, university registrar, graduate program directors and coordinators, etc.


Ability to serve as a team lead and/or work as part of team and with members of other functional/technical teams to identify action items, team member responsibilities, etc.


Excellent interpersonal skills, including relationship and conflict management.


Excellent communication skills, both written and verbal. Ability to deliver presentations to a variety of audiences including senior leadership.


A functional understanding of business process flows, Lucid charts or other equivalent charting tools.




Preferences:


Preferences:


Master's Degree.


Experience implementing or using a modern student information system.


Experience with large-scale cross-functional technology implementations in an institution of higher education.


Experience in change management or project management.


Experience managing relationships with implementation partners.


Experience analyzing business processes, documenting procedures and developing reports.




Additional Certifications:


Additional Information:


Salary range $120,000-$150,000.




Job Risks Not Applicable to This Position


Physical Demands


Normal office environment to include keyboarding, drafting correspondence, planning/documentation, and notes.


Able to push, pull, lift, and carry objects up to 25 pounds.


Ability to travel around campus for meetings and to attend to duties.


This position requires an on-site presence. May be able to work remotely one or two days per week.




Posting Date: 09/27/2024


Closing Date:


Open Until Filled Yes


Best Consideration Date 10/18/2024


Diversity Statement:


The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.