Major Responsibilities: Performance of diversified administrative and secretarial work in support of the department
1. Compile, analyze and summarize data to prepare reports.
2. Coordinate work or provide direction and/or guidance to others.
3. Respond to correspondence received by the area to include routing inquiries, routing requests to the appropriate personnel, and acknowledging receipt of messages.
4. Monitor budget for department.
5. Coordinate with internal and external sources to accomplish activities such as obtaining bids for outside printing, office equipment and/or supplies, selecting menus and arranging room set-up, etc.
6. Coordinate meetings and special events with very little direction.
7. Initiate follow-up for calls, correspondence, etc. received by department
Preparation and dissemination of correspondence
1. Type letters, memoranda, reports and other types of correspondence from rough drafts or provided copy.
2. Compose correspondence for supervisor/staff.
3. Collect data and/or compile information to prepare reports for the department.
Maintenance of department files.
1.Maintain records and files within the department/unit.
2.Create and set up filing systems for department/unit.
Licensure, Registration, and/or Certification Required: n/a
Education Required: High school or equivalent and 5 years administrative secretarial experience OR
Associates degree and 3-4 years administrative secretarial experience
Experience Required: High school or equivalent and 5 years administrative secretarial experience OR
Associates degree and 3-4 years administrative secretarial experience
Knowledge, Skills & Abilities Required: Typing 60+ words per minute preferred
Extensive knowledge of several software applications is preferred
Ability to create spread-sheets manipulate data preferred
Ability to work independently
Physicial Requirements and Working Conditions: n/a
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.
