Administrative Assistant Ii - Mount Sinai Brooklyn - Human Resources Dept - Full-Time Day

Job Description

Front Line support to the manager or supervisor as related to day to day operations of the office or department. Duties include: employee resource, onboarding, sourcing/recruitment, HR general functions, reception, word processing, spreadsheet preparation, data entry, clerical duties and other duties as required.

Responsibilities Roles & Responsibilities:

Administrative Assistant - Human Resources / Onboarding

Recruitment and Onboarding
Manage the full cycle pre-employment on-boarding process for final selected candidates, and provide the highest level of customer service to all new hires.Collects, analyzes information from applications submitted by all potential new hires. This involves all aspects of the new hire process including meeting compliance and quality assurance standards.Execute strategies that improve the overall on-boarding management process and ensure a seamless on-boarding experience.Manages/communicates/coordinates/responds/verifies - collect required documents, reference checks, Primary Source Verifications, analyzes data from the submitted applications, partners with recruiters and manager, demographics, EHS physicals, background checks, International Personnel, ensures compliance with standard onboarding practices and procedures, new beginnings orientation, coordinate start dates. Monitor postings , update, and review requisitions on ATS and as required by CBA guidelines, track JSF candidates. Source, review, and screen applicants for review. Other duties as assigned.
HR administrative support
On-site Administrative Assistant providing human resources support to employees and front-line support relative recruitment, benefits, and employee information/resource services.Interaction with management and staff. Provide administrative and clerical support to HR Managers, front desk/receptionist duties, special projects as assigned.Respond to frequently asked questions related to standard policies, general benefits information, hiring processes. employee issues/concerns, including pay, benefit time, leave of absence/short term disability updates with oversight from HR management.Develop and maintain electronic trackers, templates, files, office systems and other documents to maintain and improve efficiency within the Department.Attends meetings as required, including in-service meetings, agenda preparation and tracking minutes and attendance. Other duties as requested by department. Qualifications Requirements: Bachelor?s Degree preferred or equivalent related experience and education.6 months of recruitment or equivalent related experience in on-boarding new hiresExperience with union Collective Bargaining Agreements preferred.MS Office Suite advance skill level.Experience with Applicant Tracking Systems.
Non-Bargaining Unit, ABP - Human Resources Administration - BKL, Mount Sinai Brooklyn

About Us Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai's unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:
Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential. Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination. Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.
At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization. We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.

Explore more about this opportunity and how you can help us write a new chapter in our history!

"About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics and top 20 in Cardiology/Heart Surgery, Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 14 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve. Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses structural racism."

EOE Minorities/Women/Disabled/Veterans