Director Of Admin & Finance

Salary: $114,790.00 - $144,200.00 Annually

Location : 10 Park Plaza, Boston

Job Type: Full-Time

Job Number: 24-20441

Department: MBTA - Capital Finance & Accounting

Area: 501-Capital Finance & Accounting

Opening Date: 08/14/2024

Closing Date: 8/31/2024 11:59 PM Eastern

Licenses / Certifications: Please see job description.

Union Affiliation: Executive

Safety Sensitive: No; this is not a Safety Sensitive position.

On-Call or 24/7: No; this position is not classified as on-call or 24/7.

Essential Classification (Emergency Staff): No; this position is classified as non-essential (during declared States of Emergency).

At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA's core values are built around safety, service, equity, and sustainability and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.
Job Summary

The Director of Administration and Finance is responsible for managing the capital project budget analyst team. The team, which is comprised of nine analyst and senior analyst positions, is responsible for maintaining over 500 capital project budgets that comprise the MBTA's five-year $9+ billion capital investment plan (CIP) as well as third-party projects overseen by the MBTA. The position is responsible for designing, managing, and reviewing the team's work, including technical analyses, such as, project budget reviews, cash flow forecasting and budget impact analysis.
Duties & Responsibilities Manage the capital project budget analyst team that maintains and monitors capital project budgets and expenditures for the MBTA's five-year $9+ billion capital program. Conduct regular budget reviews at key stage gates and regular intervals in the project lifecycle. Lead monthly variance analysis to understand how projects are progressing relative to schedule and budget. Ensure analysts are adequately supporting projects through timely review and processing of all change orders, budget revisions, risk reallocations, work order authorizations, invoices, and payments. Provide training and guidance to finance contacts in all MBTA Departments with capital projects to ensure awareness and compliance with all MBTA finance policies and procedures. Provide training and instruction on how to use financial software applications including the Capital Management System and Financial Management System (PeopleSoft). Analyze MBTA Capital Data for inclusion in various ad hoc reports including contract awards, subcontractor payments, invoice processing and DBE participation. Research and resolve reporting and data discrepancies within the capital financial systems to ensure system processes and controls are in place to support proper financial and project reporting. Assist IT and all MBTA Departments with the planning, development, testing and implementation of new system enhancements to ensure accurate and timely data integration and cross functionality between financial systems. Perform all other duties and projects that may be assigned. Supervision Oversee a team of nine (9) budget analyst monitoring budget and expenditures for capital projects Minimum Requirements & QualificationsBachelor's degree from an accredited institution in Business, Finance, or related field. Seven (7) years of experience estimating, developing, implementing, monitoring and/or analyzing budgets for long range and/or capital projects. Five (5) years of related supervisory, managerial, and/or leadership experience. Effective organizational, analytical, confidentiality and time management skills. The ability to use Word, Excel, Access, or Database applications. The ability to effectively communicate with customers, employees, and vendors. Excellent customer service, conflict resolution and negotiation skills. Substitutions IncludeA High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor's degree requirement. An associate degree from an accredited institution an additional three (3) years of directly related experience substitutes for the bachelor's degree requirement. A master's degree in a related subject substitutes for two (2) years of general experience. A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience. Preferred Experience and Skills Experience with PeopleSoft, eBuilder, Primavera, Access, or Tableau. Related experience in the public and/or transit sector. Job Conditions: Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English Ability to provide internal and external customers with courteous and professional experiences Ability to work effectively independently and as part of a team (or supervise, if required) Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection) Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and medical Clinic screening, potentially including a physical examination and drug and alcohol screenings Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service Disclaimers and Definitions: General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position. Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established. Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements. Work Eligibility: Although the MBTA is an all employees must be legally authorized to work in the United States for any employer and on an unrestricted basis (the MBTA does not sponsor non-US citizens). However, if you have an unrestricted work authorization, or sponsored by a separate entity, you are welcome to apply for open positions. International students taking part in CPT / STEM / OPT programs through a university are eligible for internships and co-ops with the MBTA. In compliance with federal law, all persons hired will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S. Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email. Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing. On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority. Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management. ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at 617-222-5751 or Diversity, Equity, and Inclusion: The MBTA is an For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit Employment Benefits at the MBTA

The MBTA offers comprehensive benefits packages to employees. Types of benefits offered at the MBTA are subject to the union affiliation / Collective Bargaining Agreement (CBA) of the position to which you apply. Benefits that may apply to your position include the following: Insurance: Health, Dental, Vision, Life (basic and supplemental), Long-Term Disability Paid Time Off (PTO): Vacation, Personal Days, Sick Leave, Paid Holidays Retirement: pension or deferred compensation 401(a), plus MBTA contributions Tuition Reimbursement (up to $10,000 per year) Public Service Loan Forgiveness (PSLF) for student loans Commuter Choice Parking Program: pre-tax benefits for parking Flexible Spending Account (FSA): pre-tax benefits for healthcare-related expenses Discounted tickets for concerts, movies, travel / vacation, etc. via TicketsAtWork.com Shopping discounts via GovX.com Verizon and AT&T service discounts And more... The above information is meant to be a general overview of the benefit programs offered by the MBTA. This summary is not a contract andis not meant to change the provisions of union contracts or Authority policy and does not establish a binding past practice.

The MBTA is an Affirmative Action/Equal Opportunity Employer

01

Which below best describes your education and experience? A High School Diploma or GED with fourteen (14) years of experience estimating, developing, implementing, monitoring and/or analyzing budgets for long range and/or capital projects. An Associate's Degree from an accredited institution with ten (10) years of experience estimating, developing, implementing, monitoring and/or analyzing budgets for long range and/or capital projects. A Bachelor's Degree from an accredited institution in Business, Finance, or related field with seven (7) years of experience estimating, developing, implementing, monitoring and/or analyzing budgets for long range and/or capital projects. A Master's Degree in a related subject with five (5) years of experience estimating, developing, implementing, monitoring and/or analyzing budgets for long range and/or capital projects. None of the above

02

Do you have five (5) years of related supervisory, managerial, and/or leadership experience? Yes No

03

Please rate your current proficiency level using database applications (Oracle, MS Word, Excel, MS Access, etc.). No experience Beginner Intermediate Advanced Expert

04

Do you have experience with any of the following: PeopleSoft, eBuilder, Primavera, Access, or Tableau? Yes No

05

Will you now or in the future require sponsorship for employment visa status (e.g. H-1B visa status)? Yes No

Required Question