Executive Assistant

Salary : $47,665.00 - $76,174.00 Annually

Location : 111 Liberty St Suite 100 Columbus, OH

Job Type: Full-Time

Remote Employment: Flexible/Hybrid

Job Number: PG-6-24

Department: Programming

Opening Date: 10/03/2024

Closing Date: 11/10/2024 11:59 PM Eastern

Description

As Central Ohio's regional council, MORPC is an association of cities, villages, townships, counties and regional organizations and serves rural, suburban, and urban areas. We take pride in bringing communities of all sizes and interests together to collaborate on best practices and plan for the future of our growing region. We do this through a variety of programs, services, projects and initiatives - all with the goal of improving the lives of our residents and making Central Ohio stand out on the world stage.

One of Central Ohio's greatest strengths is the diversity of our communities, and to best serve our region, MORPC assertively values diversity and inclusion and strives to reflect those values in our team, our work, and our positive impact for the region. Our work progresses when our team can draw on a wide range of personal experiences and backgrounds, and when each member is open to learning from the experiences of others, both internally and externally. As an equal opportunity employer, we fully support all applicable state and federal laws and regulations and do not discriminate against applicants for employment or employees because of race, color, creed, religion, ancestry, national origin, sexual orientation, sex or gender, gender identity or expression, pregnancy, medical conditions, age, disability or other handicap, genetic information, marital/familial status, veteran status, military status, or income or status with regard to public assistance in any aspects of our personnel policies, working conditions, or hiring and recruitment.
To create and nourish a workforce as diverse as the Central Ohio region, MORPC encourages members of groups traditionally underrepresented in local government and professional positions to apply for our open career opportunities.

MORPC recognizes the value of a healthy work/life balance for our team members and as such, we provide a variety of benefits to promote that balance. Eligible employees receive a free system-wide transit pass and discounted access to other alternative transportation modes to provide options for commuting to work. MORPC encourages opportunities for career advancement through generous tuition and professional development incentives, leadership programs, and participation in local and national organizations. For eligible permanent positions, MORPC also offers flexible schedules and remote work options as well as paid time off and holidays. MORPC employees may also be eligible for excellent health, vision and dental insurance, employee assistance programs, employer paid short-term & long-term disability coverage, employer paid life insurance in the amount of $50,000 coverage, participation in the Ohio Public Employees Retirement System, plus two Deferred Compensation Plans that employees can opt into for additional retirement funding. More info can be found in the benefits link within the online posting.

MORPC is seeking an Executive Assistant for the Programming Department to support the Transportation and Economic Development teams within the department. The position is responsible for overseeing the coordination of activities related to the department, including a wide range of executive focused administrative tasks.
Examples of Duties
•Coordinate and direct administrative support functions for the department as directed by department leadership.
•Conduct administrative and clerical tasks such as phone calls, scheduling appointments, meetings, receiving visitors, department organization, and proper and correct dissemination of information to staff, board members, and outside contacts.
•Aid with event planning and coordination. This includes preparing and distributing meeting agendas and summaries, setting up the room, ordering and preparing refreshments, and cleaning up after the event.
•Aid team members with department administration including contract preparation and review and project tracking, internal budgeting, staff training management.
•Maintain files and prepare records retention information.
•Assist Programming team members with proofreading, presentations, and reports.
•Schedule conference rooms for meetings and review conference room dates reserved by the
department to verify information is accurate.
•Cross train and provide back-up according to the agency's administrative support plan.
•Work on special projects as assigned by department leadership.
•Keep abreast of professional developments in the field.
•Perform other duties as assigned.
Typical Qualifications
•Excellent interpersonal relationship management skills and a high level of maturity and sensitivity in dealing with diverse situations.
•Initiative-taking collaborator that is excited to work in a fast-paced environment.
•Ability to manage multiple projects and follow through promptly.
•Excellent communication with internal and external stakeholders.
•Strong aptitude to manage varied initiatives and effectively coordinate across projects.
•Diligence and accuracy.
•Excellent writing skills with impeccable grammar cognition.
•Resourceful, dependable, trustworthy, and assertive when necessary. Ability to manageconfidential information in a professional and discrete manner.
•Excellent Microsoft Office skills (Outlook, Word, Excel, and PowerPoint is needed; familiarity with SharePoint highly desirable).
•Strong computer aptitude.
•Diploma or degree in Business Administration or Management Studies, or equivalent combinationof education, training, and experience; minimum of four (4) years proven project or executive- level administrative support experience.
•Prior experience working in a local or state government and/or non-profit organization preferred.
•Public relations and/or event management experience also preferred.
Supplemental Information

MORPC is an EOE/AAP employer. Please apply online at or you may mail a resume to: MORPC Attn: PG-6-24111 Liberty St., Suite 100 Columbus, OH 43215

No phone calls please.

Personal Time Off- (PTO) LEAVE
15-33 days depending on the length of continuous service

HOLIDAYS
11 Paid Holidays = New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Indigenous Peoples Day, Veteran's Day, Thanksgiving Day, Christmas Day

MAJOR MEDICAL & HOSPITALIZATION
Employee cost share for individual and family plans

DENTAL CARE
Employee cost share for individual and family plans

VISION
Employee cost share for individual and family plans

PRESCRIPTION DRUG COVERAGE
Employee cost share for individual and family plans

EAP
Employee cost share for individual and family plans
BENEFITS EFFECTIVE
First day of the month after employment begins
LIFE INSURANCE
Paid $50,000 of term coverage

PERS - Public Employees Retirement System
Employee contribution of 10%, MORPC contribution 14%

MEDICARE
Employee contribution 1.45% matched by MORPC for employees hired on or after April 1, 1986

DEFERRED COMPENSATION
Deferred Compensation plans available through the State of Ohio or the County Commissioners Association of Ohio

CREDIT UNION
Columbus Municipal Employees Federal Credit Union for checking, savings and loans or other services

ALTERNATE WORK SCHEDULE
Flexible and staggered working hours may be available for employee's individual requirements, when work duties permit. Must be approved by department head and executive director.

EMPLOYEE DEVELOPMENT
Tuition reimbursement program, seminars, conferences and training offered to develop employees to enhance MORPC outcomes.

TRANSIT PASS
COTA C-Pass-Free to all employees who regularly work more than 15 hours per week.

HYBRID WORKING ENVIRONMENT
A combination of in-office & remote work, with the potential of scheduled days per each, for all positions