Salary : $69,466.56 - $86,754.12 Annually
Location : Montebello, CA
Job Type: Full Time
Job Number: 2024-00080
Department: Community Development Department
Division: Planning
Opening Date: 08/13/2024
Closing Date: Continuous
APPLICATION FILING PERIOD
This recruitment is open continuously, with the first review of applications scheduled for September 9, 2024. Applicants are encouraged to apply promptly as this recruitment may close at any time, without notice after the first review of applications.
JOB SUMMARY
Under direction, perform administrative and technical duties in support of the department director; coordinate programs, services, and outreach activities for assigned division; conduct research studies and prepare reports; assist staff in project development and completion; and perform related work as required.
Conducts studies and surveys and collects information on operational and administrative programs and services; researches collects, and analyzes technical statistical data; provides data management, data base development and presents data in written and oral form for use in compiling reports and/or studies; assists with the development of RFPs; assists in contract and capital project administration; assists in monitoring department payroll data, revenue collection and reporting, develops statistical spreadsheets and programs to analyze performance, financial statistics, and maintenance and operation costs; provides service planning and analysis and monitors daily statistics and prepares reports as required; updates and reconciles asset inventory; assists with computer system training and troubleshooting; performs computerized analysis and reports practical solutions and improved methods and procedures; conducts studies and surveys; develops and implements a broad range of outreach activities and projects including publications, press releases, newsletters, and multi-media presentations; assists with programs and special events; monitors, analyzes and reports on relevant legislative issues; provides technical support to a variety of department divisions as needed; maintains the website with current information; coordinates activities with assigned staff; maintains a variety of records and reports, including grants and grant management activities, assist with the department budget preparation and monitoring, including agreements, contracts, procurement and purchase orders. May assist in employee personnel matters and/or supervise clerical staff.
Possession of an appropriate California driver's license.
Training and Experience: Any combination of training and experience which would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education: Graduation from an accredited "four-year" college or university with major coursework in public administration, finance, accounting statistics, math, or a closely related field.
Work Background: At least three years of increasing responsible experience in providing administrative or analytic support in a public agency, preferably.
Knowledge of:
Government management and administration principles and practices. Basic accounting principles and procedures. Computer applications and software related to accounting and fiscal management. Basic knowledge of budget development and expenditure control. Research methods and procedures. Ability to: Provide administrative support, research, collect, and analyze information related to department functions. Use a computer and other standard office equipment. Prepare a variety of reports and presentations. Effectively represent the administrative functions of the Department with concerned individuals, organizations, and other governmental agencies. Establish and maintain effective working relationships. Communicate effectively orally and in writing. PLEASE NOTE: *As of August 24, 2021, the City of Montebello implemented a COVID-19 Vaccination Policy. Employees must be fully vaccinated for COVID-19 before starting work. The City encourages applicants to get a free vaccination at a place of their choice or at any walk-in clinic. A candidate's vaccination status will be reviewed as part of the post-offer pre-employment physical examination. Requests for exemptions to the mandatory vaccination policy may be submitted for medical or sincerely held religious beliefs and will go through a determination process.
*The City of Montebello is an Equal Opportunity Employer (EOE) and provides equal employment opportunities without regard to race, color, ancestry, religion, creed, age, physical or mental disability, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by federal, state or local laws in its employment actions, decisions, policies, and practices. CalPERS 2.7% @ 55 or 2% @ 62, depending on member status Classic members pay 8% toward their employee contribution to CalPERS New CalPERS members pay 7.5% toward their CalPERS retirement 11 medical plans available, including dental & vision coverage, maximum paid by City is $1090.00/mo. (3+-party coverage) Or in lieu of coverage, $350 per month medical incentive plan 12 paid Holidays up to 80 Vacation leave hours up to 96 Sick leave hours $30,000 term life insurance, $30,000 AD&D 30 hours bereavement leave per eligible incident Up to $1,500 per year tuition reimbursement (ANNUAL BUDGET PERMITTING) Deferred compensation plan available Bilingual pay available upon testing up to $150/month Education Incentive Pay Certificate Pay up to $50/month Long Term Disability Program
01
Please describe your experience with research in an area you were unfamiliar with. What resources did you use, and how did you communicate your findings? If none, type N/A
02
Please describe your experience working with a program, division, or department budget. Include your level of involvement, the size of the budget, and the duties you performed. If none, type N/A
03
Please describe any experience in contracting and procurement, i.e., purchasing, organizing, planning, writing, and reviewing requests for proposals, formal bids, contract agreements, amendments, and change orders. If none, type N/A
04
Please describe your experience working with grants and grant reporting. Include your level of involvement, the size of the grant, and the duties you performed. If none, type N/A
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