Job Summary:
The Operations Associate is responsible for managing and optimizing day-to-day operations to ensure efficiency and effectiveness across the organization. This role involves coordinating between various departments, supporting project execution, and ensuring that all operational activities align with company goals and standards. The ideal candidate is detail-oriented, proactive, and possesses excellent communication and problem-solving skills.
Key Responsibilities:
Coordinate Daily Operations:
· Manage and oversee daily operational activities, ensuring smooth workflow across departments.
· Assist in the planning and execution of operational strategies to improve efficiency.
Project Management Support:
· Collaborate with project teams to ensure timely and successful delivery of projects.
· Monitor project progress and prepare regular updates and reports for management.
Communication and Liaison:
· Serve as a point of contact between departments to facilitate communication and resolve issues.
· Coordinate meetings and communications with vendors, clients, and internal teams.
Accounting Support:
· Assist with financial record-keeping and reporting, ensuring accuracy and compliance with company policies.
· Support the finance team in budget tracking and expense management.
· Prepare invoices, process payments, and manage accounts receivable and payable.
Administrative Support:
· Maintain records of operational processes, procedures, and documentation.
· Provide administrative support to senior management and other team members as needed.
Inventory and Supply Chain Management:
· Oversee inventory levels and coordinate with the supply chain team to ensure timely replenishment of stock.
· Monitor supplier performance and manage relationships to optimize supply chain efficiency.
Compliance and Quality Assurance:
· Ensure all operations comply with company policies and industry regulations.
· Conduct regular quality assurance checks and implement corrective actions as needed.
Qualifications:
· Bachelor's degree in Business Administration, Operations Management, or a related field.
· 1+ years of experience in operations coordination or a similar role.
· Strong organizational and multitasking skills with a keen attention to detail.
· Excellent communication and interpersonal skills.
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
· Ability to work independently and as part of a team.
· Problem-solving skills and the ability to think critically under pressure.
· Experience with project management software is a plus.
Job Type: Full-time
Pay: $12.50 - $15.00 per hour
Expected hours: 40 per week
Schedule:
8 hour shift
Day shift
Monday to Friday
Work Location: In person