Job Titles:
Planner/Buyer Procurement Specialist
Reports to:
Project Manager
Location:
Metro Area, Puerto Rico
Require individual reside in Puerto Rico and can commute to Guaynabo PR.
Position assignment is full-time and
ON-SITE.
Who we are:
DCMC Partners, a
Great Place to Work®-Certified company
, is a crisis management and public safety consulting firm that helps public, non-profit, and private sector organizations approach the unknown with confidence. Leveraging decades of experience and a team of industry experts, DCMC Partners helps our clients effectively prepare for, mitigate, respond to, and recover from crises and disasters of all kinds.
DCMC Partners is a leader in providing crisis management services, including disaster recovery operations support, long-term recovery organization development, strategic advice, hazard mitigation expertise, grants management, and business continuity planning. Our team has managed response and recovery efforts for nearly every historic disaster in the past 25 years. With a full suite of emergency management services, we are your partners before disaster strikes and as you become more resilient for future crises. Learn more about our services, read about our cases, and discover for yourself the DCMC Partners difference.
Job Summary:
The Planner Buyer (Procurement)/ Procurement Technical Specialist will facilitate procurement activities for projects funded by FEMA, CDBG-DR, CDBG-MIT, or other federal subvention programs. This role involves managing both formal and informal procurement processes, including Request for Proposals (RFPs), Request for Information (RFIs), and Micro and Small Purchase procedures. The ideal candidate will be experienced in handling procurement documentation and ensuring compliance with federal and organizational guidelines to support project goals and funding requirements.
Duties and Responsibilities:
Procurement Document Management:
Prepare, review, and manage procurement documents, including Requests for Proposals (RFPs), Requests for Information (RFIs), addenda, and purchase orders, ensuring accuracy and completeness.
Ensure all procurement documentation complies with Standard Operating Procedures (SOPs) and is aligned with project requirements and federal guidelines.
Execution of Purchase Procedures:
Implement procurement procedures in strict adherence to SOPs and relevant regulatory standards to ensure smooth and compliant purchasing operations.
Collaborative Teamwork:
Work closely with the procurement team to gather procurement needs, identify project-specific requirements, and develop strategies that align with overall project goals.
Collaborate with the Lead Team Manager, following detailed instructions and ensuring all tasks are performed in accordance with established guidelines and priorities.
Evaluation Panel Coordination:
Organize, schedule, and facilitate evaluation panels to review and assess proposals, ensuring a structured and fair assessment process based on pre-established criteria.
Award Package Preparation:
Compile comprehensive award packages for successful bidders, ensuring all required documentation is accurately included and in compliance with regulatory standards.
Prepare and issue Notices of Intent to Award, formally notifying vendors of award decisions in a timely and professional manner.
Critical Proposal Analysis:
Conduct thorough evaluations of submitted proposals for responsiveness, ensuring alignment with established criteria, SOPs, and project objectives.
Maintain open communication with vendors to provide updates, request clarifications, and address any concerns related to the procurement process.
Technical Proficiency:
Demonstrate strong proficiency in Microsoft Office Suite programs, including Excel, Word, PowerPoint, and Teams, to manage documents, track progress, and facilitate communication.
Leverage familiarity with List Management and Power BI for advanced data analysis, reporting, and efficient management of procurement information.
Skill and Abilities:
Proven work experience as a Procurement Specialist or similar role
Good working knowledge of purchasing strategies
Excellent communication, interpersonal and negotiation skills
Strong analytical thinking and problem-solving skills
Proficiency in Microsoft Office and with business application software, purchasing and resource planning systems
A bachelor's degree in business administration, supply chain management or a similar field preferred
Prefer
knowledge of CFR regulations and strong understanding of federal compliance requirements
Education Requirements:
Required - Bachelor's degree
Required - 5+ years applicable work experience
Preferred - Bachelor's egree in business administration, supply chain management or a similar field preferred
Preferred - Certified Purchasing Professional (CPP) certification or Certified Supply Chain Professional (CSCP)
Anticipated Schedule:
Monday to Friday (8:00am to 5:00pm) 8 hr./day, 40 hr./week. Additional time may be required during peak activity.
Benefits:
Comprehensive Health insurance, 401K, Disability, Paid Time Off, and Bonus Incentives.
DCMC Partners Commitment to Diversity
:
DCMC Partners is an equal opportunity employer. We support a diverse workforce and are committed to creating an inclusive environment for all employees. Equal Opportunity Employer/Disability/Veterans
For more information about DCMC Partners, please visit our website at dcmcpartners.com/careers.