Job Title: Program Manager
Reports to: Associate Director (PRVCU)
Location / Hours: San Juan, Puerto Rico / Full-Time
Type of Contract: Fixed Term Contract (1 year term)
Purpose
The Program Manager ensures that donor funded projects are executed effectively and efficiently, assuring delivery on time and within budget. The Program Manager is responsible for developing and maintaining high standards to represent the brand to donors by establishing best in class project management methodologies, standards, and tools. The Program Manager oversees the project management process including governance, team leadership, monitoring, prioritization, communication, and quality controls. The Program Manager should have a proven track record of successful project delivery, an ability to improve project management practices and substantial team leadership experience with a focus on team development in government contracting or not for profit entities.
Key Responsibilities and Duties
Among the most important activities to support for the PRVCU projects are:
Institutes processes to support PRVCU operational planning, program development, and administrative and management services programs.
Develops processes to develop, monitor and report on program budget. Supports Executive and Associate Director to make decisions on resource requirements needed to carry out PRVCU long-term goals and objectives.
Analyze grants requirements, assemble an appropriate response team, allocate team resources, delegate responsibilities to ensure that the response is submitted by the deadline.
Oversee and support project milestones, production schedules, assignments, and deliverables, scheduling and facilitating meetings based on the requirements and specified due dates. Monitor compliance with project policies and standards.
Develops annual budget plans and budget justifications and the management of approved budgets within the Executive and Associate Director.
Coordinates with the Financial Office to balance program budgets on an ongoing basis.
Oversees the development of policies, procedures, and guidelines in each of the program areas.
Routinely report progress toward program goals to Executive and Associate Directors, Project Managers and Supervisors.
Oversees the preparation of issues and position papers, reports, and other documents used to provide critical information and recommendations for use by top management.
Oversees the establishment of systems for evaluating program effectiveness.
Advises program officials in assessing the effectiveness and efficiency of assigned programs.
Support the Executive Director in new grant opportunities, this includes: research grant opportunities from government and non-government agencies; draft grant proposals and supporting documents based on the funding requirements of the organization; submit proposals to grant coordinators for approval; respond to internal and external queries on drafted and submitted proposals; maintain positive relationships with fund providers and other stakeholders; and maintain records and submit reports related to grant opportunities.
Work in coordination and closely with the PRSTRT Chief Financial Officer and PRSTRT Compliance Officer to assure that the grants are complying.
Since our organization is going to change to meet the needs of new designations, you can expect, anticipate, and assume that your job description will change to meet these challenges.
Qualifications & Technical Job Requirements
Experience with project management methodologies, techniques, and processes.
Budget, cost, and profitability management skills.
Knowledge of resource management tools.
Knowledge of administrative procedures and systems such as Microsoft Teams, Zoom, MS Microsoft processing, managing files and records, and transcription, designing forms, and other office procedures and terminology.
Knowledge in the submission of grants through Grants Solutions, Grants.gov, among other platforms.
Experience writing and managing federal grants from agencies such as HUD, CDC, HHS, FEMA, among others.
Ability to work effectively with subject-matter experts and participants from across the organization and partners.
Excellent communication skills. Strong command of written and verbal communication.
Excellent interpersonal and presentation skills, as well as persuasive abilities to influence cooperation and collaboration.
Capable of prioritizing work (meet deadlines, able to work under pressure).
Ability to work within a team and provide support to direct reports.
Ability to perform in cross-functional team approach and job responsibilities.
Solid understanding of the organization's overall business and program objectives.
Proficient computer user with equal knowledge of software programs and the Internet.
Bilingual (English and Spanish).
Experience & Educational Requirements
The minimum educational qualification required to be is a master's degree, from a regionally accredited institution in Administration, Business, Science, or related field.
In addition, three (3) years of Program Management experience within a non-profit organization is required.
At least 3 years' experience in high scale project management.
Project management certification is highly desirable.
"The Trust is an equal opportunity employer; we strive to maintain a workplace atmosphere that is free from discrimination. To those ends, the Trust provides equal employment opportunities without regard to race, color, sex, sexual orientation, age, marital status, national origin, social status, political affiliation, religion, physical or mental disability, veteran status, perceived or real domestic violence victim status, sexual harassment victim status, stalking victim status, and/or any other basis protected by law."