Project Manager - Engineering Department

Salary : $89,245.32 - $114,241.56 Annually

Location : NEWBERG, OR

Job Type: Regular Full-time

Job Number: 202400172

Department: PUBLIC WORKS

Division: ENGINEERING

Opening Date: 09/20/2024

Closing Date: 10/11/2024 11:59 PM Pacific

Description THIS EXEMPT POSITION IS NOT ELIGIBLE FOR A REMOTE WORK OR HYBRID SCHEDULE. PROFICIENCY TESTING WILL BE PART OF THE INTERVIEW PROCESS. GENERAL STATEMENT
The Engineering Project Manager is responsible for overseeing the progress of Capital Improvement Projects as well as the supervision of Engineering field inspectors. Additionally, the position will review public work projects and evaluate projects connected to the improvement of streets, wastewater systems, or other public works facilities. A key responsibility will be the management of engineering design consultants and construction bid projects and firms.

SUPERVISION RECEIVED

Works under the general guidance and direction of the City Manager.

SUPERVISION EXERCISED

Exercises general supervision over clerical, administrative, and professional staff of the Engineering Division. Provides guidance to other engineering staff as directed.

DISTINGUISHING CHARACTERISTICS

This class is distinguished from the Senior Engineer by the fact that the position does not undertake any engineering design work for which an Oregon Engineering stamp and accreditation would be required.

Examples of Duties ESSENTIAL DUTIES AND RESPONSIBILITIES Represents the City at internal, inter-agency and neighborhood meeting as relates to project assignments with tact and accuracy. Serves as project manager for capital improvement or other engineering projects; writes specifications, assembles contract documents, presides over preconstruction meetings, coordinates construction scheduling, prepares project cost estimates, administers contracts to ensure compliance, and interprets contracts. Assists developers, contractors, engineers, and the public with City standards, criteria, codes, and ordinances. Participates in short and long-term planning for area of assignment. Determines if encroachments within the public right-of-way will impact public facilities, and whether or not the proposed projects can or should be allowed. Consults with accredited Engineers for their professional opinion where required by Oregon revised statute, rule or other law. Prepares and administers Engineering budget in assigned area of responsibility. Responds to inquiries and complaints from property owners, businesses, and the public regarding engineering projects, sanitary and storm sewer and water system problems. Critically reviews staff and consultant reports. Investigates utility problems; makes on-site inspections; performs necessary analyses (and/or reviews analyses of others) to define final corrective actions. Facilitates communication between property owners, attorneys, engineers, and government agencies to resolve problems regarding alignment, construction, and maintenance of public facilities. Oversees assigned projects to ensure contractor compliance with quality, schedule, and budget parameters for the project. Maintains regular contact with consulting engineers, construction project engineers, city, county, state and federal agencies, professional and technical groups and the general public regarding division activities and services. May represent the Engineering Division to public bodies (e.g. City Council). Studies and standardizes procedures to improve efficiency of programs. Meets with staff members to review schedules, budgets, technical guidelines; presents and discusses parameters of projects; discusses alternatives and implements decisions based upon chosen alternatives. Plans, schedules, and assigns projects, reviews progress and establishes priorities for completion. Resolves conflicting and contradictory priorities; ensures work is accomplished in a timely and fiscally responsible manner. Prepares reports for the City Manager and City Council. Works cooperatively with staff and other agencies to provide a positive and productive working environment. Monitors inter-governmental actions effecting public works. Trains and mentors City personnel in public works design and construction techniques. Keeps abreast of all relevant Newberg and state design standards and suggests process and standards enhancements to the TSP and similar bodies of work. Understands survey equipment and practices. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Typical Qualifications QUALIFICATIONS EDUCATION AND EXPERIENCE:

A Bachelor's Degree in Civil Engineering with five years' experience working with city public infrastructure standards OR more than seven (7) years of increasingly responsible engineering / public works experience and familiarity with field construction standards for public infrastructure.

Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job may be considered.

LICENSES, CERTIFICATES, AND OTHER SPECIAL REQUIREMENTS:

Must possess a valid State driver's license or have the ability to obtain one prior to employment.

Must successfully pass a criminal history background check.

KNOWLEDGE, SKILLS & ABILITIES: Thorough knowledge of applicable City policies, laws, and regulations affecting Engineering activities. Exhibit strong organizational skills and skills in data collection, record keeping, and computer use. Supports the city shift to digital only documentation by preparing OCR documents with the correct nomenclature for later archiving. Thorough knowledge of legal requirements, codes and compliance issues related to area of assignment. A strong knowledge of capital and public works budgeting methods. Knowledge in the use of computers and applicable computer applications for design/drafting (for example Bluebeam), quantity calculations, mapping (GIS systems), locating, record keeping and other engineering purposes. Knowledge of standard office practices and procedures for maintaining and setting up manual and electronic files. Prepares plans in CAD, project specifications, bid documents and RFP / RFQ instruments using standard City contracts and legal documents. Skill in the operation of other digital tools. Skill in effectively utilizing computer applications in support of functional area. Ability to prepare clear and concise records, reports, and files. Must exhibit tact and diplomacy with the ability to establish and maintain positive and cooperative working relationships with City staff, other organizations and the general public. Ability to communicate effectively, both orally and in writing. Ability to plan, organize, coordinate, and assign the work of division technical employees as directed, review documents for accuracy. Ability to create operations plans and schedules to effectively move city CIPs forwards. Ability to read and interpret technical materials such as engineering plans and specifications, maps, computer manuals, code provisions, state and federal regulations and guidelines. Ability to move about on construction work sites and under adverse field conditions, while wearing hazard-appropriate personal protective equipment. Supplemental Information TOOLS AND EQUIPMENT USED

Personal computer skills and Virtual Desktop Infrastructure environment (ThinClient computing), including word processing, spreadsheet, project management, data base and computer-aided-design software; standard drafting tools; motor vehicle; phone; mobile radio. Network-connected copy machine with scanning, Optical Recognition Scanning (OCR) and the operation of a large format copier/scanner.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be made to meet the needs of a qualified individual with limitations who can perform the essential functions of the job.

Hand-eye coordination is necessary to operate drafting instruments, computers and various pieces of office equipment. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.

The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and smell. The employee must occasionally lift and/or move up to forty (40) pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites, or public works facilities. The noise level in the work environment is usually quiet to moderate when in the office and loud when working in the field.

When working in the field, the employee may work near moving mechanical parts and in high, precarious places and occasionally be exposed to wet and/or humid conditions, fumes, or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration.

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

The City of Newberg provides an excellent health care benefit package to full-time employees, with medical, vision and dental paid 100% by the employer, generous vacation and sick leave accrual, holiday pay, and a PERS retirement plan.
Additional benefits are available as employee electives.

01

The City of Newberg is extremely proud of its STRIVE values, an ethos we live every day. https://www.newbergoregon.gov/citymanager/page/our-organizational-values-strivePlease describe in detail how these values relate to you own.

02

Describe a time when you had to deal with competing demands from a vendor and the public to get a project across the finish line, what decisions did you make, how did the project finalize and what lessons did you learn.

03

The City of Newberg cares passionately about keeping our projects on time and under budget. Within the context of Capital Project planning, describe the sorts of steps that you would take to accomplish these goals.

Required Question