Position Type: Administrative Assistant/Clerical Date Posted: 8/15/2024 Location: Henry Wadsworth Longfellow School Date Available: 08/15/2024 Receptionist Revised: August, 2024 Perm/contract:
10 Month Department:
Operational Excellence Primary Reporting Location: Assigned Building Level: Pre-K - 8 Salary:
As outlined in the OPESP Agreement Date Available:
Immediately About the District Oak Park Elementary School District 97 is a PK-8 elementary school district serving the students of Oak Park in Cook County, Illinois. Oak Park is a village in Cook County, Illinois, adjacent to Chicago. It is the 29th-most populous municipality in Illinois with a population of 54,583 as of the 2020 U.S. Census. The district consists of 8 elementary schools and 2 middle schools which serve 5,532 students.
Oak Park School District is a highly diverse and welcoming school community for all. Our community has a history of being forward-thinking and inclusive. We are racially and economically diverse with about 46% of our students identifying as African-American, Hispanic, multiracial, or Asian.
Portrait of a District 97 Leader:
Champions the vision of the school district Models a forward-thinking and innovative mindset Stewards public funds with a high sense of responsibility Leads with an unrelenting commitment to universal student success
Demonstrates the ability to organize teams to achieve common goals Leads with an awareness of the cross-functional nature of district work Generates a culture of care for, learning with and service to the community Aspires to the highest standards of integrity, professionalism and confidentiality Demonstrates a passion for working with a culturally, racially linguistically diverse district team of administrators, educators and staff in all roles Actively seeks feedback, including critical feedback intended for professional growth Understands the intersection of public school leadership, student learning and equity Courageously addresses adult behavior that does not meet professional expectations About This Role Join our dynamic school district team as a receptionist! In this crucial role, you will provide comprehensive administrative support to ensure the smooth operation of school-wide functions, in alignment with our district's equity commitments as expressed in Board Policy 7:12: Ensuring Racial and Educational Equity.
Your responsibilities will include being the first point of contact in many situations for our students, staff, and families. The ideal candidate will have a friendly demeanor, strong organizational skills, and an eagerness to assist our school community with a high level of professionalism and courtesy. If you are someone who would enjoy greeting people and other office-related tasks, such as answering phones and coordinating schedules, we'd love to meet you.. The ideal candidate is highly organized, detail-oriented, and possesses excellent interpersonal and multitasking skills. If you are passionate about contributing to the success of our educational community, supporting equity initiatives, and thrive in a fast-paced environment, we invite you to apply for this exciting opportunity. Essential Role Responsibilities: Welcome on-site visitors, determine the nature of their business and announce visitors to appropriate personnel. Answer phone calls and provide assistance to parents and school staff Perform other office support duties, sorting, copying, filing, and collating, when required. Process incoming/outgoing mail/faxes and distribute them to the appropriate personnel. Assist the Registrar in student registration as needed. Compile daily student attendance and contact parents of absent students. Complete the end of the month student attendance report. Record employee absence and verify coverage Verify employee attendance on bi-weekly payroll sheet. Ensure signature of employees. Maintain copier machines, change cartridges when needed and arrange for repairs. Act as building cashier, process all deposits, collect and enter school fees. Maintain petty cash. Process purchase orders and distribute materials. Prepare and forward to the Registrar all transfer student records. Monitor student office helpers. Prepare and assemble eighth grade records for high school. Prepare and organize bulk mailings. Other duties may be assigned by Administration. Content Knowledge, Skills and Abilities Required:
Ability to communicate and interact with individuals from varied educations and social backgrounds. Ability to work in a highly confidential business atmosphere. Exhibit accomplished office equipment operator skills, e.g., computers, printers, fax, copiers, and phone system. Highly skilled in developing and using complex filing systems, both hard copy and database-related. Ability to work effectively in a constantly changing environment. Ability to maintain a cooperative nature under stressful business situations. Ability to work effectively with computer word processing, spreadsheets, graphics, and other applicable software applications. Possess an above-average ability to relate individuals to names and situations
Ability to represent the district/school with a professional and positive demeanor and appearance. Excellent organization and communication skills Self-starter Detail-oriented and able to find one's own mistakes. Cares about quality of work Strict observance of deadlines and willingness to give whatever effort is required to meet a deadline
Ability to plan personal workload, keeping multiple deadlines in mind Manages time, is able to prioritize tasks, and works efficiently Team player Excellent multi-tasking skills Education, Credentials and/or Experience Previous experience preferred Proficient in Microsoft Word, Excel, and PowerPoint Proficient in Google Suite (Docs, forms, and sheets)
Physical Requirements:
This position requires the performance of light work-which requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to move objects. The position includes close visual acuity, frequent talking, hearing, walking and standing, occasional lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. The job is performed in non-hazardous environments and a clean atmosphere.
