School Finance Technician - Acalanes High School

About the Employer

Located in the beautiful hills of Contra Costa County, the communities of Canyon, Moraga, Lafayette, Orinda and Walnut Creek are within the Acalanes Union High School District attendance area. We serve students in grades 9-12 and have an extensive adult education program. The area is ethnically, culturally and politically diverse with each of our four communities having a strong local identity that fosters positive interactions among adults and students. The District is committed to preparing students to become productive participants in a diverse, multicultural, democratic society. We demonstrate high expectations for all students and ensure warm, supportive atmospheres in our classrooms. Our staff has a deep commitment to equity in our practices, curriculum and school climates. Students leave AUHSD empowered with the knowledge and commitment necessary to confront the challenges of our changing world and the leadership skills to make a difference.

Non-Discrimination Policy:
Acalanes Union High School District programs, activities, and practices shall be free from discrimination, intimidation, harassment, and bullying based on actual or perceived race, color, ancestry, national origin, ethnic group identification, age, religion, marital, parental or family status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; or on the basis of a person's association with a person or group with one or more of these actual or perceived characteristics.

Title IX Coordinator and 504 Coordinator: Associate Superintendent of Administrative Services. Contact information: ******
Title II Coordinator: Associate Superintendent of Educational Services. Contact Information: ******

Job Description / Essential Elements:

SCHOOL FINANCE TECHNICIAN

BASIC FUNCTION:

Under the direction of an assigned administrator, perform a variety of technical accounting and financial record-keeping duties in support of assigned ASB and District accounts and functions including accounts payable and accounts receivable; prepare, process, maintain and adjust assigned funds and accounts; prepare and maintain accurate financial and statistical records and reports; coordinate between District Business Services and school to resolve budgetary and financial matters.

REPRESENTATIVE DUTIES:

ESSENTIAL DUTIES:
Perform a variety of technical accounting and financial record-keeping duties in support of assigned ASB and District accounts and functions in accordance with District procedures; process and verify various financial forms and documents; review accounts for errors and make appropriate adjustments.

Process accounts receivable in support of District and ASB activities; collect, receive, verify and process incoming monies, receipts and deposits; issue and prepare receipts; count and record monies into proper accounts; reconcile accounts, monies and receipts; prepare and make bank deposits.

Review, prepare, process, sort and file check requests, invoices, requisitions, reimbursements and other payables as assigned; assure proper authorization by following up with staff, assuring that goods and services are received; assure proper documentation and account coding; issue and distribute payments from appropriate accounts; prepare checks for signatures.

Prepare, process and maintain assigned District and ASB funds and accounts; update accounts to reflect income and expenditures; review, adjust and assure accuracy of journal entries; balance and reconcile assigned accounts; identify errors and make corrections as needed.

Research, compile, prepare and revise accounting data and documents; compare and reconcile various fiscal statements, records, reports and documents to assure accurate fund accounting; review data for accuracy and completeness; identify and resolve discrepancies; initiate account transfers as needed.

Prepare and maintain a variety of auditable financial and statistical logs, records, reports and statements related to accounts, funds, income, expenditures, budgets, profit and loss, balances, deposits, reconciliations and assigned activities; establish and maintain filing systems.

Input a variety of financial and statistical data into an assigned computer system; maintain various automated records and files; initiate queries, develop spreadsheets and generate a variety of computerized reports, documents and statements; assure accuracy of input and output data.

Assemble, match, sort, tabulate, check, code and post a variety of financial and statistical data such as income, expenditures and transfers.

Process and respond to cash box requests as assigned; prepare, balance and reconcile cash boxes; order, inventory and sell designated goods as required; collect and account for various fees.

Communicate with District personnel, administrators, students, outside agencies and others to exchange information and resolve issues or concerns; compose, distribute and respond to a variety of correspondence.

Operate a variety of office equipment such as a calculator, copier, fax machine, typewriter, computer and assigned software.

Provide input concerning the development of assigned District and ASB budgets as requested; monitor budgets to assure expenditures comply with established limitations.

Participate in a variety of other assigned activities such as preparing ID cards, conducting inventories, duplicating and distributing materials, and assisting with periodic audits.

Participate in shipping and receiving activities as needed; verify appropriate contents and packing slips.

OTHER DUTIES:
Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:
Methods, procedures and terminology used in technical accounting work.
Financial and statistical record-keeping techniques.
Preparation of financial statements and comprehensive accounting reports.
Use and processing of purchase orders, invoices, receipts, check requests and related documents.

Preparation, review and control of assigned accounts.
Data control procedures and data entry operations.
Modern office practices, procedures and equipment.
Operation of a computer and assigned software.
Oral and written communication skills.
Interpersonal skills including tact, patience and courtesy.
Arithmetic computations.

ABILITY TO:
Perform a variety of technical accounting and financial record-keeping duties in support of ASB and District accounts and functions including accounts payable and accounts receivable.
Maintain accurate financial and statistical records.
Prepare comprehensive accounting reports and statements.
Verify, balance and adjust accounts.
Identify, investigate and resolve financial errors and discrepancies.
Learn guidelines, practices, policies and procedures related to ASB accounting functions.
Monitor and audit revenue and expenditures.
Assemble, organize and prepare data for records and reports.
Process and verify invoices, purchase orders, check requests and incoming monies.
Reconcile, balance and audit assigned accounts.
Compare numbers and detect errors efficiently.
Operate standard office equipment including a computer and assigned software.
Meet schedules and time lines.
Perform arithmetic calculations quickly and accurately.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.

EDUCATION AND EXPERIENCE:

Any combination equivalent to: graduation from high school supplemented by college-level coursework in accounting or related field and two years general accounting experience.

WORKING CONDITIONS:

ENVIRONMENT:
Office environment.

PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Hearing and speaking to exchange information in person and on the telephone.
Bending at the waist, kneeling or crouching.
Reaching overhead, above the shoulders and horizontally.
Sitting or standing for extended periods of time.
Seeing to read a variety of materials.
Lifting and moving offices supplies and boxes.

**The Education Code requires that a criminal background check be conducted on all persons prior to employment by a school district to ascertain whether the applicant has been arrested or convicted of any crime. Conviction of certain crimes designated as a "violent felony" or a "serious felony" may disqualify a person from employment.

Requirements / Qualifications

Complete online application
Resume
Two letters of reference
Cover letter