The City of Highland Park is now accepting applications for the role of Human Resources Generalist. This role provides support in all areas of Human Resources, with a focus on benefits administration, employment data and records management, and employee wellness.
Ensures compliance with employment-related laws and City policies in the area of responsibility, including tracking of leave programs (FMLA, PEDA, restricted duty); records retention; confidentiality (HIPAA); workers' compensation, FOIA requests; and compensation administration. The Human Resources Generalist will be expected to exercise considerable independent judgment in executing assignments in accordance with City policies, procedures, and directives of the Assistant City Manager.
Supervision Received: Work is performed under the direct supervision of the Assistant City Manager. Guidance is received from the Assistant Human Resources Manager.
IMRF pension eligible position. Expected hiring range: $60,000 – $72,500 dependent on qualifications. On-site position with limited hybrid option (1 day per week remote) after successful initial training period.
Essential Duties and Responsibilities:
Responsible for benefits administration including processing benefit enrollments and tracking changes for all enrollees; preparing, distributing, and tracking open enrollment materials; reconciling monthly billing for insurance coverage including health, dental, and life; and assisting participants in resolving benefit issues. Makes benefit plan design recommendations and works with insurance pool and broker as needed.
Handles tasks for onboarding, new hire orientation, and exit interviews, including entering data into HRIS and auditing for accuracy. Coordinates with Departments and payroll regarding adjustments to payroll to meet bi-weekly payroll processing deadlines.
Administers and ensures compliance with employment-related laws and City policies in the area of responsibility, leave management (FMLA, PEDA, restricted duty); records retention; confidentiality (HIPAA); and reference checks.
Administers, develops, organizes, and promotes the City's wellness programs to ensure the programs are effective and in keeping with established goals. Performs administrative work in developing, implementing, promoting/marketing, coordinating, and evaluating the City's wellness and fitness program through a variety of activities, communications, and educational programs to improve employee wellness. Maintains records for the wellness program and provides periodic reports as appropriate.
Responds to inquiries both internal and external; acts as primary point of contact for the Human Resources Division either responding in a timely manner or forwarding the communication to the proper individual. Responsible for the Employee Newsletter and City Staff website.
Compiles, maintains, and updates employee personnel files and related data as well as division files.
Coordinates various programs including employee recognition, HR FOIA responses, and record retention for the HR Division.
For selected positions, facilitates all components of the hiring process, including preparation and posting of vacancy announcements and advertisements, tracking applications, scheduling and setup of interviews, acting as Human Resources representative on interview panels, completion of reference checks, candidate notification, and follow-up.
Participates in professional associations; attends training events relevant to job performance; stays abreast of new trends and innovation, and prepares recommendations for incorporating applicable improvements into the City's policies and procedures.
Provides backup to staff as required.
Performs other related job duties or responsibilities as requested or required, whether or not specifically mentioned in this job description.
Required Minimum Qualifications: The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education: Knowledge and skills acquired through graduation from an accredited college or university with a Bachelor's degree in Human Resources Management, Public Administration, or a related field or equivalent experience. Bachelor's degree strongly preferred.
Experience: Four years of experience in Human Resources with a minimum of two years of experience in either wellness programs or benefits administration. Municipal or public sector experience strongly preferred.
Certification or License: Valid Drivers' License, SHRM-CP or PHR certification required.
Required Knowledge, Skills, and Proficiencies: Working knowledge of English usage, spelling, grammar, and punctuation; working knowledge of basic mathematical functions; working knowledge of professional business letter writing and report preparation; working knowledge of regulations governing record maintenance and disposal; working knowledge of employee benefit plan administration and related rules and regulations; good knowledge of employment-related laws and regulations; good knowledge of the capabilities and functions of software, including word processing, spreadsheet, and database applications; some knowledge of workers' compensation practices and recordkeeping requirements.
Considerable skill in working independently to organize and prioritize competing work demands to produce accurate and thorough work products on schedule; considerable skill in operating office equipment including computers and supporting word processing, spreadsheet, and database applications; considerable skill exercising analytical judgment in areas of responsibility to identify problems or situations as they occur and to research and identify appropriate alternative solutions; considerable skill in auditing and processing a wide variety of personnel and benefit transactions; considerable skill in building credibility and establishing trust among coworkers and management; working skill in developing and maintaining cooperative and courteous relationships with all levels of staff, other agencies, applicants, vendors, and the public; working skill in reading, analyzing, interpreting, and effectively applying moderately complex information such as rules, laws, contracts, standards, and procedures related to human resources; working skill in applying Federal, State, and local laws and regulations pertaining to human resources; working skill in preparing clear and concise letters and reports with proper format, punctuation, spelling, and grammar; working skill in communicating clearly and concisely both verbally and in writing; working skill in identifying and correcting transaction errors with incomplete or conflicting information; working skill in giving general interpretations regarding human resources programs and City policies to employees, departments, outside agencies, and the general public; working skill in speaking with and before others with poise and confidence; working skill in reviewing documents for compliance with established procedures; working skill in adapting to new processes, procedures, work practices, and technology and to performing under minimal stress when confronted with an emergency; working skill in maintaining strict confidentiality; working skill in performing mathematical calculations; working skill in using computer systems to generate reports and queries.
For more information, or to apply, visit https://www.cityhpil.com/careers .
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